Changing One Touch Super Tel-Index Numbers | Brother FAX-940 E-mail

76	C H A P T E R S E V E N

See “Printing Reports” chap. 12

Speed-Dialling

Each name and number stored to each of the keys will be kept in the memory in stored order, though they will be displayed in alphabetical order on the LCD. (We recommend that you print out and use the Quick Dial list which shows the stored names/numbers in stored order. If you stored names and numbers, you can make a call to “MIKE” in following way.

1Pick up the handset––OR––PressSpeaker Phone.

2Press Super Tel-Index, then Quick-Dial key 1.

(Make sure that the LCD shows the correct name of the group.)

3Press 0 and 4 on the dial pad.

Changing One Touch and

Super Tel-Index Numbers

If you try to store a One Touch or Super Tel-Index number in a location where a number is already stored, the screen displays the current name stored there, then prompts you to either change it or exit.

1.CHANGE 2.QUIT

1Press 1 to change the number stored, or press 2 to exit without making a change.

2Enter a new number.

■If you want to erase the number, press Stop when the cursor is to the far left of the digits.

■If you want to change a digit, use Z or X to position the cursor under the digit you want to change, then enter it.

3Follow the directions in Storing One Touch Dial Numbers or Assigning Each of the Four Super Tel-Index keys a Name or Storing Numbers to Each key.

See “Storing One Touch Dial Numbers” and “Super Tel- Index” in this chapter

Setting Number Groups for Broadcasting

Number Groups allow you to send the same fax message to many fax numbers by pressing only one Quick-Dial key (Broadcasting). First, you’ll need to store each fax number as a One Touch or Super Tel-Index number. Then, you can combine them into a Number Group. Each Number Group uses a Quick-Dial key. Finally, you can have up to 6 small Number Groups, or you can assign up to 47 numbers to one large Group.

Image 86

Brother FAX-940 E-mail Changing One Touch Super Tel-Index Numbers, Setting Number Groups for Broadcasting, Speed-Dialling

Contents

Page Available Models for Each country Pan European Approvals Information Only for FAX-920 Important Safety Warning Table of Contents To select or change your Answer Mode Iii Recording the Message Manager’s Outgoing Message 100 110 Page Finding Information UsingThis ManualIntroduction Fax Tones and Handshake Symbols Used In This ManualAbout Fax Machines ECM Error Correction Mode Redial/Pause Help/Memory FAX-930 and FAX-940 E-mail Control Panel Overview Digital TAD A P T E R O N E Installation Packing List Choosing a Location Assembly Attach the Document Support Attach the Paper Wire Extension and Paper Support Install the Printing Cartridge Remove the stopper from the printing cartridge Acceptable Paper Load PaperConnect the Handset Connect the Power Cord Connect the Telephone Line Ringer Equivalence Number REN If you are installing the machine to work with a PabxMulti-Line Connections PABXs Using Extension Telephones Outgoing Message OGM of External TAD Connecting an External Telephone Answering Device TADConnections Sequence of External TAD Reception Connecting an External Telephone Changing the Ribbon Blue Gear White Gear Machine User-Friendly Programming Function ModeOn-Screen Programming FAX NO. & Start Copy Press Copy Mailpress Email Alternating DisplaysFunction Selection Table Setup Send Cancel JOB Remote FAX OPT FAX-920 and MFC-925 Only Miscellaneous Setting the Date and Time Initial SetupSetting the Dialling Mode Tone/Pulse Getting Started Enter Monthxx Setting the Station IDEnter Yearxx Enter Dayxx TEL Entering TextFAX Name Inserting spaces Setting the Beeper VolumeSpecial characters and symbols Making corrections Pabx and Transfer Setting PabxSetting the Clock Change Pbxoff Select & SET Setting the Speaker Volume Setting the Ring Volume Memory Storage A P T E R F O U R Select Answer Mode Basic Receiving Operations FAX only FAX/TEL Manual To select or change your Answer ModeFAX only FAX/TEL Tadanswer Mach Manual Tadmsg MGR Ring TIME30 SEC Setting the Ring DelaySetting the F/T Ring Time Only for FAX-930 and FAX-940 E-mail Fax Detect Printing a Reduced Incoming Document Reduction Reception into Memory MEM.RECEIVE Operation from an External or Extension Telephone For F/T Fax/Tel Mode OnlyAdvanced Receiving Operations Remote ACT.ON Changing Remote CodesTo change Remote Codes ACT.CODE*51 Advantages of Caller ID Caller ID Caller IDentificationSet the Caller ID to on Display ID Select & SET Caller ID is Stored inYour Machine’s Memory Caller ID Appears on the Display When Your Telephone RingsHow Does the Caller ID Work? Helpful Hints Dialling Telephone Selecting a Caller ID from the Memory for Call ReplyPress Start KEY To Activate Certain Network Services When Using Call Reply Call Reply to DDI numbers via Caller ID Printing Caller ID List Setup for Polling ReceivePolling Secure Polling Enter FAX no Then Press Start Setup for Polling Receive with Secure CodePollingstandard Select & SET Pollingstandard Setup Delayed Polling ReceiveSequential Polling Dialling Cancelling a Scheduled JobCancel JOB PC Interface Copy FunctionsMultiple Copies For FAX-920/930/MFC-925 Only Reducing and Enlarging Copies For FAX-920/930/ MFC-925 Only Multiple copies For FAX-940 E-mail Only See Resolution in this Chapter Before You Begin Manual and Automatic Fax Redial Manual TransmissionAutomatic Transmission Cover Page for Next Fax Only Basic Sending OperationsComposing an Electronic Cover Please Call Urgent Confidential Coverpageoff Coverpageon Always Send CoverAccepted Next Using a Printed Cover Composing Your Own Comments Cover Page MessageContrast Overseas Mode ResolutionOverseas Mode Advanced Sending Operations Call Reserveoff Call Reserveon Memory TransmissionCall Reservation Call Messageoff Call Messageon Delayed Transmission Timer Print Sample Call Back Message Memory 100% Enter FAX no BroadcastingNext-Fax Reservation NEXT-FAX Reservd Multiple Resolution Transmission Setup for Polling Transmit Setup for Polling Transmit with Secure Code Interrupting Timer and Polling Transmit Jobs Insert Document Multiple Transmission Multi TX Storing Numbers for Easy Dialling Storing One Touch Dial Numbers Super Tel-Index Select Quickdial Assigning Each of the Four Super Tel-Index Keys a NameStoring Numbers to Each Key Enter & SET Namemike Enter & SET Changing Stored Numbers as Super Tel-IndexAmother How to use Quick-Dial Keys as Super Tel-Index Keys Searching for a Name on the LCD Speed-Dialling Setting Number Groups for BroadcastingChanging One Touch Super Tel-Index Numbers Change 2.QUIT Setup GROUPG0 Enter & SET Name Enter & SET A P T E R S E V E N Making Voice Calls Manual Dialling One Touch Dialling Super Tel-Index Dialling Tone/Pulse MutePause On Hook Dialling Tel Key Only for FAX-920 and MFC-925 Programming a Fax Forwarding Number Remote Fax OptionsFax Forwarding FAX Fwdon FAX Storageoff Select & SET Setting Fax StorageChanging the Remote Access Code Erase ALL DOC? Change Fax Forwarding Setting UsingYour Remote Access CodeRemote Commands Remote Retrieval Check the Receiving Status Change Answer ModeRetrieve a Fax Exit Remote Operation Retrieving the Memory Status List Retrieving Fax Messages Changing the Fax Forwarding Number Manager Message Manager ModeFlexible Memory Settings Message Store Docoff Select & SET Setting Up Message ManagerSetting the Message Store Voiceon Select & SET TAD Message Listening the Outgoing Message OGMTAD Message Select & SET What Happens When the Memory Is Full Activating Message Manager ModeMessage Indicator Erasing the Outgoing Message OGM Print DOC? Playing Voice Messages and MemosPrinting a Fax Message Erasing Messages Backup Printing OptionBackup Printon Select & SET To erase voice messages individually To erase messages all at once Setting the Maximum Time for Incoming MessagesSetting the Toll Saver Erase ALL VOICE? Select & SET Recording a Conversation ICM Recording MonitorRecording a Memo Fax Forwarding/Paging FAX Forward Programming a Fax Forwarding NumberRecording the Paging Outgoing Message OGM Paging MSG Paging Using the Remote Access CodeProgramming the Paging Number PAG# Enter & SET Changing the Remote Access Code Remote Control Commands Remote control commands Detail Operation Retrieving the Memory Status List Changing the Fax Forwarding Number Start with a Plan Manager PlusMessage Manager Plus Recording Voice Information in Memory Box Setting Up Message Manager PlusVoice Voice no Erasing Voice Information in Memory Box Personal MailboxPlaying Voice Information in Memory Box Recording Personal Mailbox OGM/Password Passwordxxxx To erase an individual message To erase all messages Recording the Second Level OGM Recording a Memo in a Personal Mailbox Erasing the Second Level OGM Recording First Level OGMPlaying the Second Level OGM MSG MGR Plus Erasing the First Level OGM Turning On Message Manager PlusPlaying the First Level OGM Printing Reports FAX/MFC Settings and JournalXmit Report Journal QUICK-DIAL System Setup Memory Status To Print a Report Journal Period Transmission Verification Xmit ReportJournal Period Important Safety Instructions H a P T E R T H I R T E E N Babt Approval For FAX-930/940 E-mail/MFC-925 Only H a P T E R T H I R T E E N Error Messages MaintenanceTroubleshooting Check Paper H a P T E R F O U R T E E N Connection Fail Clean UP ScannerCOMM.ERROR Disconnected Scanner Error Machine Error Press Stop KEYPrinter Fault No RESPONSE/BUSY Phone Line or Connections IfYou Are Having Difficulty withYour MachinePrinting or Receiving Faxes Sending Faxes Handling Incoming Calls Transmission Verification Report Prints Resulterror Packing and Shipping the Machine H a P T E R F O U R T E E N Close the carton Cleaning the Print Head Regular MaintenanceCleaning the Scanner Type Automatic redial Glossary L O S S a R Y O S S a R Y L O S S a R Y Index Personal Mailbox Remote Retrieval Remote Commands Standard Resolution N D E Accessory List Model Name Description Remote Commands Declaration of Conformity UK/S.AF/IRE