Voice, Setting Up Message Manager Plus | Brother FAX-940 E-mail

104 C H A P T E R E L E V E N

Voice

Recording, Playing and Erasing Voice Information is included in this section.

See “Setting Maximum Time for Incoming Messages Time” chap. 10

Setting Up Message Manager Plus

You must set up Message Manager Plus in the following order: However, if you are using only Voice Information, follow steps 1, 3, 5, 6 and 7. If you are using only Personal Mailbox, follow steps 2, 4, 5, 6 and 7.

1Record Voice-on-Demand information messages. (Menu, 9, 4)

2Record Outgoing Message (OGM) and Password for each Personal Mailbox. (Menu, 9, 3)

3Record 2nd Level Outgoing Message (OGM) for Voice Information. (Menu, 9, 2)

4Record 2nd Level Outgoing Message (OGM) for Personal Mailbox. (Menu, 9, 2)

5Record 1st Level Outgoing Message (OGM). (Menu, 9, 2)

6Turn Message Manager Plus ON. (Menu, 9, 1)

7Activate Message Manager Mode (TAD Mode).

The Voice-on-Demand feature allows you to store voice messages into the memory boxes. You can use the memory boxes to provide callers with more information automatically and effectively, without answering the call yourself.

Recording Voice Information in Memory Box

1Press Menu, 9, 4. The screen prompts you to enter a Voice Memory Box number.

VOICE NO.:_

2Enter a memory box number (01-50).

3Press Set. The screen prompts

REC/ERASE/PLAY?

4Press Record, then pick up the handset. Record a message up to the Incoming Maximum Message Time you’ve set.

5Replace the handset. The machine plays back your message.

6To leave another message, Start at Step 3.

7Press Stop to exit.

Image 114

Brother FAX-940 E-mail, MFC-925 Setting Up Message Manager Plus, Recording Voice Information in Memory Box, Voice no

Contents

Page Available Models for Each country Pan European Approvals Information Only for FAX-920 Important Safety Warning Table of Contents To select or change your Answer Mode Iii Recording the Message Manager’s Outgoing Message 100 110 Page UsingThis Manual IntroductionFinding Information Symbols Used In This Manual About Fax MachinesFax Tones and Handshake ECM Error Correction Mode Redial/Pause Help/Memory FAX-930 and FAX-940 E-mail Control Panel Overview Digital TAD A P T E R O N E Installation Packing List Choosing a Location Assembly Attach the Document Support Attach the Paper Wire Extension and Paper Support Install the Printing Cartridge Remove the stopper from the printing cartridge Load Paper Connect the HandsetAcceptable Paper Connect the Power Cord Connect the Telephone Line If you are installing the machine to work with a Pabx Multi-Line Connections PABXsRinger Equivalence Number REN Using Extension Telephones Connecting an External Telephone Answering Device TAD ConnectionsOutgoing Message OGM of External TAD Sequence of External TAD Reception Connecting an External Telephone Changing the Ribbon Blue Gear White Gear Machine Function Mode On-Screen ProgrammingUser-Friendly Programming Alternating Displays Function Selection TableFAX NO. & Start Copy Press Copy Mailpress Email Setup Send Cancel JOB Remote FAX OPT FAX-920 and MFC-925 Only Miscellaneous Setting the Date and Time Initial SetupSetting the Dialling Mode Tone/Pulse Getting Started Enter Monthxx Setting the Station IDEnter Yearxx Enter Dayxx TEL Entering TextFAX Name Inserting spaces Setting the Beeper VolumeSpecial characters and symbols Making corrections Pabx and Transfer Setting PabxSetting the Clock Change Pbxoff Select & SET Setting the Speaker Volume Setting the Ring Volume Memory Storage A P T E R F O U R Select Answer Mode Basic Receiving Operations FAX only FAX/TEL Manual To select or change your Answer ModeFAX only FAX/TEL Tadanswer Mach Manual Tadmsg MGR Setting the Ring Delay Setting the F/T Ring TimeRing TIME30 SEC Only for FAX-930 and FAX-940 E-mail Fax Detect Printing a Reduced Incoming Document Reduction Reception into Memory MEM.RECEIVE For F/T Fax/Tel Mode Only Advanced Receiving OperationsOperation from an External or Extension Telephone Remote ACT.ON Changing Remote CodesTo change Remote Codes ACT.CODE*51 Advantages of Caller ID Caller ID Caller IDentificationSet the Caller ID to on Display ID Select & SET Caller ID is Stored inYour Machine’s Memory Caller ID Appears on the Display When Your Telephone RingsHow Does the Caller ID Work? Helpful Hints Selecting a Caller ID from the Memory for Call Reply Press Start KEYDialling Telephone To Activate Certain Network Services When Using Call Reply Call Reply to DDI numbers via Caller ID Printing Caller ID List Setup for Polling ReceivePolling Secure Polling Setup for Polling Receive with Secure Code Pollingstandard Select & SETEnter FAX no Then Press Start Setup Delayed Polling Receive Sequential PollingPollingstandard Cancelling a Scheduled Job Cancel JOBDialling Copy Functions Multiple Copies For FAX-920/930/MFC-925 OnlyPC Interface Reducing and Enlarging Copies For FAX-920/930/ MFC-925 Only Multiple copies For FAX-940 E-mail Only See Resolution in this Chapter Before You Begin Manual Transmission Automatic TransmissionManual and Automatic Fax Redial Cover Page for Next Fax Only Basic Sending OperationsComposing an Electronic Cover Please Call Urgent Confidential Always Send Cover Accepted NextCoverpageoff Coverpageon Using a Printed Cover Cover Page Message ContrastComposing Your Own Comments Overseas Mode ResolutionOverseas Mode Advanced Sending Operations Call Reserveoff Call Reserveon Memory TransmissionCall Reservation Call Messageoff Call Messageon Delayed Transmission Timer Print Sample Call Back Message Memory 100% Enter FAX no BroadcastingNext-Fax Reservation NEXT-FAX Reservd Multiple Resolution Transmission Setup for Polling Transmit Setup for Polling Transmit with Secure Code Interrupting Timer and Polling Transmit Jobs Insert Document Multiple Transmission Multi TX Storing Numbers for Easy Dialling Storing One Touch Dial Numbers Super Tel-Index Select Quickdial Assigning Each of the Four Super Tel-Index Keys a NameStoring Numbers to Each Key Enter & SET Changing Stored Numbers as Super Tel-Index AmotherNamemike Enter & SET How to use Quick-Dial Keys as Super Tel-Index Keys Searching for a Name on the LCD Speed-Dialling Setting Number Groups for BroadcastingChanging One Touch Super Tel-Index Numbers Change 2.QUIT Setup GROUPG0 Enter & SET Name Enter & SET A P T E R S E V E N Making Voice Calls Manual Dialling One Touch Dialling Super Tel-Index Dialling Tone/Pulse MutePause On Hook Dialling Tel Key Only for FAX-920 and MFC-925 Programming a Fax Forwarding Number Remote Fax OptionsFax Forwarding FAX Fwdon FAX Storageoff Select & SET Setting Fax StorageChanging the Remote Access Code Erase ALL DOC? Change Fax Forwarding Setting UsingYour Remote Access CodeRemote Commands Remote Retrieval Check the Receiving Status Change Answer ModeRetrieve a Fax Exit Remote Operation Retrieving the Memory Status List Retrieving Fax Messages Changing the Fax Forwarding Number Message Manager Mode Flexible Memory Settings Message StoreManager Docoff Select & SET Setting Up Message ManagerSetting the Message Store Voiceon Select & SET Listening the Outgoing Message OGM TAD Message Select & SETTAD Message What Happens When the Memory Is Full Activating Message Manager ModeMessage Indicator Erasing the Outgoing Message OGM Playing Voice Messages and Memos Printing a Fax MessagePrint DOC? Erasing Messages Backup Printing OptionBackup Printon Select & SET To erase voice messages individually To erase messages all at once Setting the Maximum Time for Incoming MessagesSetting the Toll Saver Erase ALL VOICE? Select & SET Recording a Conversation ICM Recording MonitorRecording a Memo Fax Forwarding/Paging FAX Forward Programming a Fax Forwarding NumberRecording the Paging Outgoing Message OGM Paging MSG Paging Using the Remote Access CodeProgramming the Paging Number PAG# Enter & SET Changing the Remote Access Code Remote Control Commands Remote control commands Detail Operation Retrieving the Memory Status List Changing the Fax Forwarding Number Manager Plus Message Manager PlusStart with a Plan Recording Voice Information in Memory Box Setting Up Message Manager PlusVoice Voice no Personal Mailbox Playing Voice Information in Memory BoxErasing Voice Information in Memory Box Recording Personal Mailbox OGM/Password Passwordxxxx To erase an individual message To erase all messages Recording the Second Level OGM Recording a Memo in a Personal Mailbox Erasing the Second Level OGM Recording First Level OGMPlaying the Second Level OGM MSG MGR Plus Turning On Message Manager Plus Playing the First Level OGMErasing the First Level OGM Printing Reports FAX/MFC Settings and JournalXmit Report Journal QUICK-DIAL System Setup Memory Status To Print a Report Transmission Verification Xmit Report Journal PeriodJournal Period Important Safety Instructions H a P T E R T H I R T E E N Babt Approval For FAX-930/940 E-mail/MFC-925 Only H a P T E R T H I R T E E N Error Messages MaintenanceTroubleshooting Check Paper H a P T E R F O U R T E E N Connection Fail Clean UP ScannerCOMM.ERROR Disconnected Scanner Error Machine Error Press Stop KEYPrinter Fault No RESPONSE/BUSY IfYou Are Having Difficulty withYour Machine Printing or Receiving FaxesPhone Line or Connections Sending Faxes Handling Incoming Calls Transmission Verification Report Prints Resulterror Packing and Shipping the Machine H a P T E R F O U R T E E N Close the carton Regular Maintenance Cleaning the ScannerCleaning the Print Head Type Automatic redial Glossary L O S S a R Y O S S a R Y L O S S a R Y Index Personal Mailbox Remote Retrieval Remote Commands Standard Resolution N D E Accessory List Model Name Description Remote Commands Declaration of Conformity UK/S.AF/IRE