Brother MFC-925, FAX-920, FAX-930, FAX-940 E-mail

78 CHAPTER SEVEN

Contents

Main Available Models for each country Page T able of Contents i ii Getting Started Advanced Receiving Operations Caller ID (Caller IDentification).................................................... 47 iii Polling Copy Functions Before You Begin Basic Sending Operations iv Making Voice Calls Fax Forwarding Setting Fax Storage Changing the Remote Access Code Remote Retrieval Message Manager Mode v Remote Retrieval Voice Personal Mailbox Recording the Second Level OGM vi Recording First Level OGM Turning On Message Manager Plus FAX/MFC Settings and Journal Troubleshooting WARNING! Miscellaneous approval conditions Using This Manual Finding Information CHAPTER ONE Introduction 2 Symbols Used In This Manual About Fax Machines Fax Tones and Handshake ECM (Error Correction Mode) 4 FAX-920 Control P anel Overview (MFC-925 panel keys are same as FAX-920) Page 6 FAX-930 (and F AX-940 E-mail) Control Panel Overview Page Page CHAPTER TWO Installatio (Example for U.K.) n Packing List Make sure you have the following items: Choosing a Location Caution Assembly Attach the Document Support 12 Install the Printing Cartridge 14 Load Paper Acceptable Paper Connect the Handset 16 Connect the Power Cord Connect the Telephone Line Multi-Line Connections (PABXs) If you are installing the machine to work with a PABX: Ringer Equivalence Number (REN) 18 Using Extension Telephones Connecting an External Telephone Answering Device (TAD) Connections Outgoing Message (OGM) of External TAD 20 Sequence of External TAD Reception Connecting an External T elephone 22 Changing the Ribbon Page 24 User-Friendly Programming Function Mode CHAPTER THREE On-Screen Programming 26 Alternating Displays FAX: NO. & START COPY: PRESS COPY MAIL:PRESS EMAIL Function Selection T able ON-SCREEN PROGRAMMING 2. SETUP RECEIVE 3. SETUP SEND 28 4. CANCEL JOB 5. INTERRUPT 6. SET QUICK-DIAL 7. PRINT REPORTS 8. REMOTE FAX OPT (FAX-920 and MFC-925 Only) 8. SETUP TAD (FAX-930 and FAX-940 E-mail Only) 9. SETUP MM PLUS (FAX-930 Only) 30 0. MISCELLANEOUS CHAPTER FOUR Initial Setup Getting Started Setting the Dialling Mode (Tone/Pulse) DIALLING:TONE DIALLING:PULSE Setting the Date and Time 32 ENTER YEAR:XX ENTER MONTH:XX ENTER DAY:XX ENTER TIME:XX:XX Entering Text 34 Inserting spaces Making corrections Repeating letters Special characters and symbols PABX and TRANSFER Setting PABX PBX:OFF Setting the Clock Change TO SUMMER TIME ? 36 Setting the Speaker V olume Setting the Ring V olume Memory Storage Page Basic Receiving Operations Select Answer Mode CHAPTER FIVE 40 Setting the Ring Delay Setting the F/T Ring Time RING TIME:30 SEC 42 Recording the Fax/Tel Outgoing Announcement (F/T MESSAGE) (Only for FAX-930 and F AX-940 E-mail) Fax Detect Printing a Reduced Incoming Document 5.REDUCTION 44 Reception into Memory 6.MEM.RECEIVE Printing a Fax from Memory (Only for FAX-920 and MFC-925) Advanced Receiving Operations Operation from an External or Extension Telephone For F/T (Fax/Tel) Mode Only 46 Changing Remote Codes To change Remote Codes REMOTE ACT.:ON ACT.CODE:*51 Caller ID (Caller IDentification) Advantages of Caller ID Set the Caller ID to ON DISPLAY ID 48 How Does the Caller ID Work? The Caller ID Appears on the Display When Your Telephone Rings Helpful Hints The Caller ID is Stored in Y our Machine s Memory Selecting a Caller ID from the Memory for Call Reply 50 To Activate Certain Network Services When Using Call Reply () 25)09/11 15:25 PRESS START KEY Call Reply to DDI numbers via Caller ID Polling Secure Polling Setup for Polling Receive 52 Setup for Polling Receive with Secure Code Setup Delayed Polling Receive SET TIME=15:25 THEN PRESS START Sequential Polling 54 THEN PRESS START DIALLING Cancelling a Scheduled Job 4.CANCEL JOB Copy Functions Multiple Copies (For FAX-920/930/MFC-925 Only) 56 Reducing and Enlarging Copies (For FAX-920/930/ MFC-925 Only) Multiple copies (For FAX-940 E-mail Only) Before Y ou Begin CHAPTER SIX 58 Manual Transmission Automatic Transmission Manual and Automatic Fax Redial Basic Sending Operations Composing an Electronic Cover Page 1.NOTE OFF 2.PLEASE CALL 3.URGENT 4.CONFIDENTIAL Cover Page for Next Fax Only 1.NOTE OFF 2.PLEASE CALL 3.URGENT 60 Always Send Cover Page Using a Printed Cover Page 62 Cover Page Message Composing Y our Own Comments Contrast Resolution Advanced Sending Operations Overseas Mode 5.OVERSEAS MODE 64 Memory Transmission Call Reservation CALL RESERVE:OFF CALL RESERVE:ON CALL MESSAGE:OFF CALL MESSAGE:ON Print Sample Call Back Message Delayed Transmission (Timer) 66 MEMORY 100% Broadcasting Next-Fax Reservation NEXT-FAX RESERVD Multiple Resolution Transmission Setup for Polling T ransmit 68 Setup for Polling Transmit with Secure Code Cancelling a Scheduled Job 4.CANCEL JOB Interrupting Timer and Polling Transmit Jobs INSERT DOCUMENT 70 Multiple Transmission MULTI TX 100% Storing Numbers for Easy Dialling Storing One T ouch Dial Number s Shift CHAPTER SEVEN 72 Super Tel-Index Super Tel-Index Help/Memory Assigning Each of the Four Super Tel-Index K eys a Name A: Storing Numbers to Each Key A01: 74 Changing Stored Numbers as Super T el-Index A:MOTHER A04:0528242811 NAME:MIKE How to use Quick-Dial Keys as Super Tel-Index Keys Searching for a Name on the LCD 76 Speed-Dialling Changing One T ouc h and Super Tel-Index Numbers 1.CHANGE 2.QUIT Setting Number Groups for Broadcasting Page Page Making Voice Calls CHAPTER EIGHT Manual Dialling Telephone (Voice) Operation 80 One Touch Dialling Super Tel-Index Dialling Mute Pause Tone/Pulse F/T (FAX/TEL) Mode On Hook Dialling 82 Answering Calls with the Speakerphone (Only for FAX-930 and F AX-940 E-mail) Tel Key (Only for F AX-920 and MFC-925) CHAPTER NINE Remote Fax Options (FAX-920 and MFC-925) Fax Forwarding Programming a Fax Forwarding Number FAX FWD:ON Setting Fax Storage FAX STORAGE:OFF ERASE ALL DOC? Changing the Remote Access Code Remote Retrieval Using Y our Remote Access Code Remote Commands Change Fax Forwarding Setting 86 Retrieve a Fax Check the Receiving Status Change Answer Mode Exit Remote Operation Retrieving the Memory Status List Retrieving Fax Messages 88 Changing the Fax Forwarding Number Message Manager Mode Flexible Memory Settings (Message Store) CHAPTER TEN Message Manager (Only for FAX-930 and FAX-940 E-mail) 90 Setting Up Message Manager Setting the Message Store DOC:OFF VOICE:ON Recording the Message Managers Outgoing Message (TAD MESSAGE) Listening the Outgoing Message (OGM) 92 Erasing the Outgoing Message (OGM) Activating Message Manager Mode TAD:MSG MGR Message Indicator Playing V oice Messages and Memos Printing a Fax Message PRINT DOC? 94 Backup Printing Option BACKUP PRINT:ON Erasing Messages To erase voice messages individually Setting the Maximum Time for Incoming Messages MESSAGE 35 SEC Setting the T oll Saver 96 ICM Recording Monitor Recording a Memo Recording a Conversation Fax Forwarding/Paging Programming a Fax Forwarding Number FAX FORWARD FWD#: Recording the Paging Outgoing Message (OGM) PAGING MSG. Remote Retrieval Using the Remote Access Code Changing the Remote Access Code 100 Remote control commands Detail Operation Remote Control Commands Retrieving the Memory Status List Retrieving Fax Messages 102 Changing the Fax Forwarding Number Message Manager Plus Start with a Plan CHAPTER ELEVEN Message Manager Plus (Only for FAX-930) 104 Setting Up Message Manager Plus Voice Recording V oice Inf ormation in Memory Bo x Playing V oice Information in Memory Bo x Erasing V oice Information in Memory Bo x Personal Mailbox 106 Recording Personal Mailbox OGM/Passwor d BOX NO.:01 PASSWORD:XXXX Playing Incoming Messages and Memos in Your Personal Mailbox Erasing Incoming Messages and Memos from Your Personal Mailbo x 108 Recording a Memo in a Personal Mailbox Remote Retrieval of Incoming Messages and Memos from Your Personal Mailbox Recording the Second Level OGM Playing the Second Level OGM Erasing the Second Level OGM Recording First Level OGM MSG MGR PLUS 110 Playing the First Level OGM Erasing the First Level OGM Turning On Messa ge Manager Plus FAX/MFC Settings and Journal 1.XMIT REPORT 2.JOURNAL 3.QUICK-DIAL Printing Reports 112 Transmission Verification (Xmit) Report Journal Period JOURNAL PERIOD CHAPTER THIRTEEN Important Safety Instructions 114 BABT Approval (For FAX-930/940 E-mail/MFC-925 Only) 116 Page 118 Page 120 If Y ou Are Ha ving Difficulty with Your Machine Printing or Receiving Faxes Condensed Print and Horizontal Streaks; Top and Bottom of Sentences Cut Off Vertical Black Lines When Receiving Phone Line or Connections 122 Sending Faxes Poor Transmitting Quality Dialling Does Not Work Vertical Black Lines When Sending Packing and Shipping the Machine Page Page 126 Regular Maintenance Cleaning the Scanner Cleaning the Print Head CHAPTER FIFTEEN Specications 128 Glossary 130 Page 132 Index A B D E 134 H I J L S T V Page Accessory List ARD C CCESS A 138 Remote Commands Change Fax Forwarding Setting Retrieve a Fax Check the Receiving Status