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Dell manual Multi Functional Printer, User’s Guide, Dell 2145cn

Models: 2145cn

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Dell 2145cn

Multi Functional Printer

User’s Guide

www.dell.com support.dell.com

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Dell manual Multi Functional Printer, User’s Guide, Dell 2145cn

Contents

User’s Guide Multi Functional PrinterDell 2145cn SPECIAL FEATURES features of your new laser printerZoran IPS Emulation compatible with PostScript 136 PS3 fontsABOUT THIS USER’S GUIDE FEATURES BY MODELFeatures of your new laser printer 4 Features of your new laser printer FINDING MORE INFORMATIONIMPORTANT SAFETY SYMBOLS AND PRECAUTIONS safety information6 Safety information INTRODUCTION contentsLOADING ORIGINALS AND PRINT MEDIA GETTING STARTEDSCANNING COPYINGBASIC PRINTING FAXINGMAINTENANCE USING USB FLASH MEMORYcontents ORDERING SUPPLIES AND ACCESSORIES TROUBLESHOOTINGINSTALLING ACCESSORIES SPECIFICATIONSINDEX GLOSSARYcontents APPENDIXPRINTER OVERVIEW introductionThese are the main components of your printer Front viewIntroduction CONTROL PANEL OVERVIEWACKNOWLEDGING THE STATUS OF THE TONER CARTRIDGE UNDERSTANDING THE STATUS LED14 Introduction Stamp RCV Name MENU OVERVIEWSUPPLIED SOFTWARE PRINTER DRIVER FEATURESPrinter driver PostScript driverSETTING UP THE NETWORK SETTING UP THE HARDWAREgetting started PRINTING A DEMO PAGEUsing the SetIP program Configuring network protocol via the printerSYSTEM REQUIREMENTS Microsoft WindowsLinux INSTALLING THE SOFTWAREAltitude adjustment PRINTERS BASIC SETTINGSSetting the date and time Changing the clock modeEntering characters using the number keypad Setting soundsUsing the save modes Speaker, ringer, key sound, and alarm soundChanging the font setting Setting print job timeoutAuto continue Scan power save modeLOADING ORIGINALS loading originals and print mediaOn the scanner glass In the DADF24 Loading originals and print media SELECTING PRINT MEDIAPlain paper Specifications on print mediaEnvelope LabelsGuidelines for special print media Media sizes supported in each mode26 Loading originals and print media LOADING PAPER CHANGING THE SIZE OF THE PAPER IN THE PAPER TRAYLoading paper in the tray 1 or optional tray Tips on using the multi-purpose tray Loading paper in the multi-purpose trayFor Letter-sized paper ADJUSTING THE OUTPUT SUPPORTFor A4- or Legal-sized paper 30 Loading originals and print media SETTING THE PAPER SIZE AND TYPEcopying CHANGING THE SETTINGS FOR EACH COPYSELECTING THE PAPER TRAY COPYINGCHANGING THE DEFAULT COPY SETTINGS CHANGING THE SCAN SIZE SETTINGSUSING SPECIAL COPY FEATURES ID CARD COPYINGPoster copying Adjusting background imagesClone copying Book copyingMargin shift PRINTING ON BOTH SIDES OF PAPEREdge erase Gray enhance copyingSETTING COPY TIMEOUT scanning Setting scan information in Dell Scan ManagerSCANNING BASICS SCANNING FROM THE CONTROL PANELPreparing for network scanning SCANNING BY A NETWORK CONNECTIONNetwork user authenticated by Kerberos Registering local authorized usersSetting up an e-mail account Scanning to EmailSetting up an FTP server Setting up an SMB serverCHANGING THE DEFAULT SCAN SETTINGS CHANGING THE SETTINGS FOR EACH SCAN JOBSETTING UP ADDRESS BOOK PRINTING SCAN CONFIRMATION REPORT AUTOMATICALLYUsing address book entries Configuring group email numbersRetrieving global email addresses from the LDAP server Searching address book for an entry1. Press Duplex X Y SCAN ON BOTH SIDES OF PAPERbasic printing CANCELING A PRINT JOBPRINTING A DOCUMENT This chapter explains common printing tasksAdjusting the document settings Setting the fax headerfaxing SENDING A FAXSending a fax automatically RECEIVING A FAXSending a fax manually Confirming a transmissionReceiving manually in Tel mode Receiving automatically in Fax modeReceiving manually using an extension telephone Receiving automatically in Ans/Fax modeActivating secure receiving mode Receiving in secure receiving modeSending a delayed fax OTHER WAYS TO FAXForwarding faxes Sending a priority faxAdding pages to a delayed fax Canceling a delayed faxChanging the fax setup options FAX SETUPSetting up address book Changing the default document settingsPrinting sent fax report automatically Registering after pressing a speed buttonUsing speed dial numbers Using speed buttonsUsing group dial numbers Registering a speed dial numberPrinting Address Book Deleting a Address Book entryFaxing ABOUT USB MEMORY using USB flash memoryPLUGGING IN A USB MEMORY DEVICE SCANNING TO A USB MEMORY DEVICEBACKING UP DATA PRINTING FROM A USB MEMORY DEVICECustomizing scan to USB To print a document from a USB memory deviceDeleting an image file MANAGING USB MEMORYFormatting a USB memory device Viewing the USB memory statusADJUSTING THE COLOR CONTRAST maintenancePRINTING REPORTS Printing a reportCLEANING YOUR PRINTER USING TONER LOW ALERTCleaning the outside Cleaning the inside8. Plug in the power cord and turn the printer on MAINTAINING THE CARTRIDGE Cleaning the scan unitToner cartridge storage Expected cartridge lifeREPLACING THE TONER CARTRIDGE 60 Maintenance Clearing the Toner Empty messageREPLACING THE PAPER TRANSFER BELT To access Embedded Web Service MAINTENANCE PARTSMANAGING YOUR PRINTER FROM THE WEBSITE CHECKING THE PRINTER’S SERIAL NUMBERTIPS FOR AVOIDING PAPER JAMS troubleshootingCLEARING DOCUMENT JAMS Input misfeedExit misfeed CLEARING PAPER JAMSRoller misfeed Troubleshooting In the paper feed area66 Troubleshooting In the multi-purpose trayIn the fuser unit area 68 Troubleshooting In the paper exit areaTroubleshooting In the optional tray70 Troubleshooting UNDERSTANDING DISPLAY MESSAGESUse a speed dial number Troubleshooting72 Troubleshooting Paper feeding SOLVING OTHER PROBLEMS74 Troubleshooting Printing problemsSee the Software section AaBbCc AaBbCcAaBbCc AaBbCcAaBbCc AaBbCc AaBbCc AaBbCc AaBbCc AaBbCc Copying problemsAaBbCc AaBbCcDell Scan Manager problems Scanning problemsFax problems 78 TroubleshootingCommon Windows problems Common PostScript problemsSoftware section 80 Troubleshooting Common Linux problemsThe printer does not Troubleshootingappear on the scanners list82 Troubleshooting Common Macintosh problemsACCESSORIES ordering supplies and accessoriesHOW TO PURCHASE SUPPLIESPRECAUTIONS TO TAKE WHEN INSTALLING ACCESSORIES installing accessoriesACTIVATING THE ADDED ACCESSORIES IN PRINTER PROPERTIES Installing a memory moduleInstalling the hard disk USING THE HARD DISKStoring a job Printing with the optional hard diskPrinting a stored job Deleting a stored jobDeleting residual image data File policyPrinting using the form files To promote a file from the queueGENERAL SPECIFICATIONS specificationsSCANNER SPECIFICATIONS PRINTER SPECIFICATIONSCOPIER SPECIFICATIONS Specifications90 Specifications FACSIMILE SPECIFICATIONSappendix WARRANTY AND RETURN POLICYDELL TECHNICAL SUPPORT POLICY CONTACTING DELLglossary Glossary 94 Glossary Subnet Mask index Page Dell and Dell logo are trademarks of Dell Inc 2009 Dell Inc. All rights reservedPCL and PCL 6 are trademarks of Hewlett-Packard Company PostScript 3 is a trademark of Adobe System, IncSoftware section Chapter 2 BASIC PRINTING SOFTWARE SECTIONChapter 3 ADVANCED PRINTING CONTENTSChapter 7 USING OTHER SOFTWARE Chapter 4 USING WINDOWS POSTSCRIPT DRIVERChapter 8 USING YOUR PRINTER IN LINUX Chapter 5 SHARING THE PRINTER LOCALLYChapter 9 USING YOUR PRINTER WITH A MACINTOSH Installing Printer Software 1 Installing Printer Software in WindowsInstalling Software for Local Printing Typical InstallationCustom Installation Typical Installation Installing Software for Network Printing4 Select Typical installation for a network printer. Click Next Custom Installation4 Select Custom installation. Click Next Installing Printer Software in WindowsRemoving Printer Software Reinstalling Printer SoftwarePrinting a Document 2 Basic PrintingPrinting to a file PRN Printing a Document Printing to a file PRN Printer SettingsLayout Tab Printer SettingsPaper Orientation 2. Select Printers and Faxes 3. Select your printer driver iconSource Paper TabScaling Printing CopiesColor Mode Graphics TabThis feature is available only when you use the PCL 6 printer driver QualityAbout Tab Other Options TabPrinter Tab This feature is available only when you use the PCL 6 printer driverUsing Help Using a Favorite Setting9 Basic Printing Printing Multiple Pages on One Sheet of Paper N-Up Printing 3 Advanced PrintingFitting Your Document to a Selected Paper Size Using Watermarks Using OverlaysPrinting Booklets Printing PostersPrinting a Reduced or Enlarged Document Printing on Both Sides of PaperFitting Your Document to a Selected Paper Size Long Edge, which is the conventional layout used in book bindingUsing an Existing Watermark Using WatermarksCreating a Watermark Editing a WatermarkWhat is an Overlay? Using OverlaysUsing a Page Overlay Creating a New Page OverlayAdvanced 4 Using Windows PostScript DriverPrinter Settings Using HelpSetting Up a Client Computer Setting Up a Host Computer5 Sharing the Printer Locally 2 From the Start menu select Printers and Faxes6 Scanning Using SmarThru OfficeSmarthru Office Starting SmarThru Officesetting 2 Scan Setting window opensSettings Send to EmailScanning Using the WIA Driver Scanning Process with TWAIN- enabled SoftwareWindows XP Windows VistaUsing the Dell Toner Management System 7 Using other softwarePrinter Settings Utility Printer Status MonitorDell Toner Re-order application Fireware Update UtilityYou can printer Firmware Update Utility The Firmware Update Utility window opensInstalling the Unified Linux Driver 8 Using Your Printer in LinuxInstalling the Unified Linux Driver Getting Started3 Click Uninstall Uninstalling the Unified Linux DriverOpening the Unified Driver Configurator Using the Unified Driver Configurator1 Double-click Unified Driver Configurator on the desktop Scanners Configuration Printers ConfigurationPrinters Tab Classes TabPorts Configuration Configuring Printer PropertiesSharing Ports Between Printers and Scanners Printing Files Printing from ApplicationsPrinting a Document 4 Click Properties Scanning a DocumentAdding Job Type Settings Using the Image ManagerTools FunctionInstalling Software 9 Using Your Printer with a MacintoshUninstalling software Installing Software Uninstalling software Setting Up the PrinterFor a Network-connected Macintosh Setting Up the PrinterFor a USB-connected NOTE Some printers do not support a network interfacePrinting Changing Printer SettingsPrinting a Document LayoutGraphics Printing Multiple Pages on One Sheet of PaperPaper Scanning with USB ScanningStart Applications and click Image Capture NOTE If No Image Capture device connected messageSOFTWARE SECTION INDEXadvanced option 7 color mode 7 darkness 7 favorites 9 resolution WIA driver 19 scanning from Macintosh 34 settingWindows 7 software install Macintosh 30 system requirements Macintosh 30 uninstall Macintosh