GE v6 user manual Personnel Tab, Settings Tab, Parameter Form, Characters

Personnel Tab

Reference Topic:

Settings Tab, Parameter Form

Person Form

Create a record of an employee’s personal information.

Only Last Name, Personnel Type, and Employee Number are required fields.

Field	Action
First name	Enter the first name of the person.
Middle name 1	Enter the middle name of the person
Middle name 2	Enter an additional name, such as another middle name, of the person.
	Initials, as displayed in the list box on the right, are the result of the
	first letter of the First name and the first letter of each Middle name
	entered.
Employee number	Enter a number assigned to and identifying this employee such as the
	employee’s social security number. This is a required field and the
	record will not save if the Empoyee number is left blank or if the number
	is not unique to Secure Perfect. The field accepts up to 12 alphanumeric
	characters.

CONVERSIONS ONLY: During the process of converting a database, the system checks for possible blank or duplicate employee numbers in the database. Results of this check display on the Administration menu, Parameter Form. Open the form to display the Settings tab:

•If the Enable unique & required Employee Number check box is selected and unavailable, all converted Person records have unique employee numbers. All future Person records must have a unique employee number before the record can be saved.

•If the Enable unique & required Employee Number check box is NOT selected, this is an indication that duplicate or blank employee number records exist in the database.

At this time, you have the option to choose one of two preferences: Do nothing and continue to allow blank or duplicate employee numbers in Person records (the Enable unique & required Emplyee Number check box remains clear).

OR

Set a control that requires all Person records to have an entry in the Employee number field.

If you choose to require all Person records to have a unique employee number, select Enable unique & required Employee Number.

1.A message displays informing you: The Employee number field on the Person Form will be required and unique. Once this is enabled, it cannot be changed back. Do you want to continue with this change? Click Yes.

2.A second message displays: Could not enable unique and required Employee number. Duplicates already exist or field is empty in the database. Refer to the Diagnostic Logfile.

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