12 Fax | HP M375, M475 manual

12 Fax

●Set up fax

●Use the phone book

●Set fax settings

●Use fax

●Solve fax problems

●Regulatory information and warranties

ENWW

169

Image 185

HP M375, M475 manual 12 Fax

Contents

User Guide M375 M475 Page User Guide Trademark Credits Copyright and License Conventions used in this guide Conventions used in this guide Table of contents Use the product with Mac 107 145 139 169 161 245 229 248 287 285297 299 306 319 Product basics Product comparison Copy CE903A CE863A CE864A Control-panel displayPrint Fax CE903A CE863A CE864A Scan Accessibility features Environmental features Front view Product views Back view Interface ports Serial number and model number location Control panel layout Buttons on the Home screen Control panel help system Control panel menus Setup Menu Menu item Description HP Web Services menu Reports menu Menu item Sub-menu item Description Quick Forms menu Menu item Sub-menu item Description Fax Setup menu Distinctive Ring All Rings Advanced Setup Fax Resolution Standard FineSingle Double Extension Phone Billing CodesStamp Faxes Private Receive System Setup menu Two-sided Off Supply Settings Black Cartridge Very Low Setting Prompt Disable FaxProduct Security USB Flash Drive Print Black Color Cartridges Very Low Setting StopLow Threshold Cyan Enter percentage Magenta Yellow Not on Supply Store Usage Data On SupplyCourier Font Regular Dark Color Copy Service menu Install Off RestoreDefaults HP Smart Menu item Sub-menu item Network Setup menu Sets the product so that it communicates only with Web Https Enforcement Yes Copy menu Function specific menus Multi-Page Copy Fax menu Jobs Allows you to cancel pending faxDisplays pending fax jobs, Scan menu Opens the Fax Setup menu Print Documents USB Flash DriveView and Print Photos Scan to USB Drive Enww Software for Windows Select the correct printer driver for Windows Supported operating systems and printer drivers for WindowsHP PCL 6 driver HP UPD PS driver Select the correct printer driver for Windows Upd UPD installation modesHP Universal Print Driver UPD Change the default settings for all print jobs Change print job settings for WindowsPriority for print settings Change the product configuration settings Windows XP Remove the printer driver from WindowsWindows Vista Windows Software for other operating systems Supported utilities for WindowsOther Windows components and utilities Software Use the product with Mac Supported operating systems and printer drivers for Mac Install software for Mac operating systemsSoftware for Mac Install the software Install software for Mac computers on a wired networkConfigure the IP address Install software for Mac computers on a wireless network Remove the printer driver from Mac operating systems Priority for print settings for MacConnect the product to a wireless network using a USB cable Change the product configuration settings Change printer-driver settings for MacChange the default settings for all print jobs Supported utilities for Mac Software for Mac computersHP Utility for Mac HP Embedded Web Server AirPrint HP ePrint Create and use printing presets with Mac Cancel a print job with MacBasic print tasks with Mac Change the paper size and type with Mac Use printing presets Create a printing presetPrint a cover page with Mac Use watermarks with Mac Print on both sides of the page duplex printing with Mac Print multiple pages on one sheet of paper with MacUse automatic duplex printing Print on both sides manually Set the color options with Mac Use AirPrint Fax with Mac Scan with Mac Solve problems with Mac Connect the product with Windows HP Smart Install for Windows wired networks HP Smart Install for Windows direct connections USB Enww Connect with USB CD installation Connect to a network with Windows Install the product on a wired network with WindowsSupported network protocols Obtain the IP address Install the software Connect the product to a wireless network using a USB cable Connect the product to a wireless network using WPS View or change network settings Configure IP network settings with Windows Set or change the product password 100TX Full Link speed and duplex settingsSetting Description Paper and print media Media type Do not Understand paper use Understand paper use Enww 1Supported paper and print media sizes Supported paper sizes Size Dimensions Tray Automatic duplex Printing Supported paper types and tray capacity Paper type Weight Capacity1 Paper orientation Media type Weight Capacity1 Paper orientation Paper type Weight Capacity With the top edge at the back Load Tray Load paper trays Load Tray 2 or optional Tray Enww Load the document feeder Enww Paper use Configure the product Configure traysConfigure trays Enww Color Cartridge number Part number Print cartridgesPrint cartridge information Print cartridge views Supplies views Manage print cartridges Change settings for print cartridgesPrint when a print cartridge is at estimated end of life Print with EconoMode HP anticounterfeit Web site Store and recycle suppliesRecycle supplies Print-cartridge storage Replace the print cartridges Replacement instructions Replacement instructions Enww Enww Check the print cartridges Solve problems with suppliesType of print cartridge Steps to resolve the problem Print the Supplies Status Section Interpret the Print QualityInspect the print cartridge for damage Repeating defects Interpret control panel messages for supplies 10.100X Supply Memory ErrorBlack Cartridge Low Black in wrong position Cyan Cartridge Low Genuine HP supply installedCyan in wrong position Cyan Very Low Incompatible color Install color cartridgeMagenta Cartridge Low Magenta in wrong position Remove shipping locks from cartridges Remove shipping lock from color cartridgeReplace color Unsupported color Press OK to continue Used color in use Used color installed, to accept press OKUsed supplies in use Yellow Cartridge Low Yellow Very Low Enww Print tasks Cancel a print job Open the printer driver with Windows Basic print tasks with Windows Get help for any printing option with Windows Use a printing shortcut with Windows Save custom print settings for reuse with WindowsChange the number of print copies with Windows Create printing shortcuts Select an existing shortcut as a base Select the page size with Windows Improve print quality with Windows Select the paper tray with Windows Select a custom page size with WindowsSelect the paper type with Windows Print on both sides manually with Windows Print on both sides duplex with Windows Automatically print on both sides with Windows Enww Print multiple pages per sheet with Windows Select page orientation with Windows Enww Set color options with Windows Use HP ePrint Touch the Enable Web Services button Print on preprinted letterhead or forms with Windows Additional print tasks with WindowsPrint colored text as black grayscale with Windows Additional print tasks with Windows Enww Enww Enww Print the first or last page on different paper with Windows Enww Scale a document to fit page size with Windows Enww Create a booklet with Windows Add a watermark to a document with Windows Enww Enww Jpeg Walk-up USB printing Walk-up USB printing Enww Color Change the color theme for a print job Adjust color Manual color options Change the color options Neutral Grays Setting description Setting options Edge ControlHalftone Use the HP EasyColor option Match colors to your computer screen Copy Multiple copies Use copy functionsCopy Copy a multiple-page original Copy identification cards Reduce or enlarge a copy Cancel a copy job Collate a copy job Make color or black and white copies Enww Check the scanner glass for dirt and smudges Print or copy edge-to-edge Adjust the lightness or darkness for copiesDefine custom copy settings Set the paper size and type for copying on special paper Restore copy default settings Copy photos Copy mixed size originals Copy on both sides automatically duplex models only Copy on both sides Copy on both sides manually Enww Scan Scan by using other software Scan by using HP Scan software WindowsUse scan functions Scan methods Scan by using optical character recognition OCR software Cancel a scanScan from a TWAIN-compliant program Scan from a WIA-compliant program Scanner resolution and color Scan settings Color Resolution and color guidelinesSetting Recommended use Scan quality Scan a photo Enww 12 Fax Install and connect the hardware Set up faxConnect fax to a telephone line Connect additional devices Set up fax Enww Set up fax with an extension phone Set up fax with a telephone answering machine Use the control panel to set the fax time, date, and header Configure fax settingsSetup for stand-alone fax Use of common localized letters in fax headers Use the HP Fax Setup Wizard Use phone-book data from other programs Use the phone bookUse the control panel to create and edit the fax phone book Create and edit speed-dial entries Delete phone book entriesUse speed dials Delete speed-dial entries Manage group-dial entriesCreate and edit group-dial entries Delete group-dial entries Enww Send fax settings Set fax settingsSet special dialing symbols and options Set the dial-tone detection Set tone-dialing or pulse-dialing Set autoredial and the time between redialsSet the redial-on-busy option Set the redial-on-no-answer option Set the redial-on-communication-error option Set light/dark and resolutionSet the default light/dark contrast setting Set resolution settings Set billing codes Cover-page templates Set fax forwarding Receive fax settingsSet the answer mode Set the number of rings-to-answer Block or unblock fax numbers Type of telephone line Set distinctive ring Use autoreduction for incoming faxes Set fax reprint settingsSet the fax sounds volume Set stamp-received faxes Set the private receive featureSet the alarm volume, phone-line volume, and ring volume Set fax polling Use fax Cancel a faxFax software Use fax on a DSL, PBX, or Isdn system DSL Use fax on a VoIP service Delete faxes from memory Fax memorySend a fax Fax from the flatbed scanner Fax from the document feeder Use speed dials and group-dial entries Send a fax from the software Send a fax from the software Schedule a fax to be sent later Send a fax with confirmation Send faxes internationally Use access codes, credit cards, or calling cards Turn on the Allow Fax Reprint feature Print a stored fax when the private receive feature is onReceive a fax Print a fax Reprint faxes Receive faxes when fax tones are audible on the phone line Fax troubleshooting checklist Solve fax problems Solve fax problems Communication error Fax error messagesDocument feeder door is open. Canceled fax Fax is busy. Canceled send Fax is busy. Redial pending Fax receive error Fax storage is full. Canceling the fax receive Fax Send error No dial tone Fax storage is full. Canceling the fax sendNo fax answer. Canceled send No fax detected No fax answer. Redial pending Enww Code number Description View and interpret fax error codesTroubleshoot fax codes and trace reports Fax trace report Fax logs and reports Print individual fax reports Print all fax reports Set the fax-error-correction mode Change error correction and fax speedSet the fax error report An error message displays on the control panel Solve problems sending faxesCommunication error. message appears Change the fax speed No dial tone Open the Advanced Setup menu No fax answer. message appears Fax is busy. message appears Fax storage is full. message appears Scanner errorDocument feeder paper jam Unable to use fax functions from the control panel Faxes can be received, but not sent Unable to use group dials Unable to use speed dials Enww Fax does not respond Solve problems receiving faxesFax has a dedicated phone line An answering machine is connected to the product Voice mail is available on the fax line Answer Mode setting is set to the Manual settingTelephone handset is connected to the product Product uses a fax over IP or VoIP phone service Product is connected to a DSL phone service No fax detected. message appears Open the Advanced Setup menu Open the Fax Resolution menu Cannot send or receive a fax on a PBX line Sender receives a busy signalFax is received but does not print Faxes are sending slowly Solve general fax problems Fax cuts off or prints on two pages Fax quality is poor Regulatory information and warranties Open the Default Paper Size menu Fax Manage and maintain Print information pages Prints a page that helps solve problems with print quality Open the HP Embedded Web Server HP Embedded Web Server featuresUse the HP Embedded Web Server Assign a system password Use HP Web Jetadmin softwareProduct security features Powersave modes Economy settingsSet sleep delay Print with EconoMode Archive print Set the Auto Power Down delay Install memory DIMMs Install memory DIMMs Install memory DIMMs Enww Enable memory Memory allocation Check Dimm installation Clean the paper path Clean the productClean the scanner glass strip and platen Clean the paper path from the product control panel Clean the document feeder pickup rollers and separation pad Clean the touch screen Product updates Solve problems Self help Check that the product power is on Problem-solving checklistCheck the control panel for error messages Test print functionality Test the fax sending functionality Test copy functionalityTest the fax receiving functionality Try sending a print job from a computer Factors that affect product performance Restore the factory-set defaults Product does not pick up paper Paper feeds incorrectly or becomes jammedProduct picks up multiple sheets of paper Prevent paper jams Paper feeds incorrectly or becomes jammed 251 Jam locations Clear jams Clear jams from the document feeder Enww Clear jams in Tray Enww Clear jams in Tray Clear jams in the fuser area Clear jams in the output bin Clear jams in the duplexer duplexing models only Enww Change the paper type setting for Windows Use the correct paper type setting in the printer driverChange the paper type setting for Mac Improve print quality Change the color theme for a print job Adjust color settings in the printer driver Change the color options Print a cleaning Use paper that meets HP specifications Calibrate the product to align the colors Print the Supplies Status Interpret the Print Quality Use the printer driver that best meets your printing needs HP UPD PCL Improve print quality for copies Product does not print Product does not print or it prints slowly Product prints slowly File does not print from the USB storage accessory Solve walk-up USB printing problems Solve direct-connect problems Solve product connectivity problemsSolve network problems Poor physical connection Computer is unable to communicate with the product Computer is using the incorrect IP address for the productComputer or workstation might be set up incorrectly Product is disabled, or other network settings are incorrect Wireless connectivity checklist Solve wireless network problems Solve wireless network problems Network does not appear in the wireless networks list Cannot connect more computers to the wireless product Wireless network is not functioning Properties Solve product software problems with WindowsProblem Solution Printer driver is not listed in the Print & Fax list Solve product software problems with Mac Print job was not sent to the product that you wanted Software troubleshootingHardware troubleshooting Supplies and accessories Part number Cartridge number Description Order parts, accessories, and suppliesPart numbers Service and support HP Product Duration of Limited Warranty Hewlett-Packard limited warranty statement Hewlett-Packard limited warranty statement 289 Enww Data stored on the print cartridge End User License Agreement Transfer Enww OpenSSL LJColorMFPM475 Customer support Product specifications Recommended Operating Storage Physical specificationsProduct Height Depth Width Weight Regulatory information FCC regulations Power consumptionEnvironmental product stewardship program Protecting the environment Paper use Toner consumptionPlastics HP LaserJet print supplies United States and Puerto Rico Return and recycling instructionsMultiple returns more than one cartridge Single returns Non-U.S. returns PaperMaterial restrictions Chemical substances Material Safety Data Sheet Msds For more information Supplementary Information Declaration of conformity For regulatory topics only Boise, Idaho USAOctober Enww Declaration of conformity wireless models 309 Laser safety Safety statementsVcci statement Japan Power cord instructions Power cord statement Japan Luokan 1 laserlaite EMC statement Korea Laser statement for Finland Restriction on Hazardous Substances statement Ukraine GS statement Germany EU Statement for Telecom Operation Additional statements for telecom fax productsNew Zealand Telecom Statements Additional FCC statement for telecom products US Industry Canada CS-03 requirements Telephone Consumer Protection Act US Additional statements for telecom fax products 315 Additional statements for wireless products Korean statement Enww USB Index DSL Isdn Help USB Quality PBX Unix WPS Enww Page CE863-90907* *CE863-90907