HTC Pro2 manual Managing Meeting Requests, Flagging Your Messages, Out-of-office Auto-reply

Flagging Your Messages

Flags serve as a reminder for you to follow up on important issues or requests contained in email messages. Flagging messages, which has been a useful feature on desktop Outlook Email, can also be done in Outlook Mobile on your device. You can flag received email messages on your device.

Requirement Flags are enabled only if emails are synchronized with Microsoft Exchange Server 2007 or higher. Flags are disabled or hidden if email is synchronized with earlier versions of Microsoft Exchange Server.

To flag or unflag a message:

1.Open Outlook on your device and access the Inbox.

2.Select a message or open a message.

3.Tap Menu > Follow Up and select one of the following options:

 Set Flag to mark the message with a red flag to indicate that it needs following up.

CompleteFlag to mark the message with a check mark to indicate that the issue or request in the email is already completed.

Clear Flag to remove the flag to unmark the message.

Note Email message reminders are displayed on your device if the messages are flagged with reminders and synchronized from the Exchange Server.

Out-of-office Auto-reply

Outlook Mobile allows you to retrieve and change your out-of-office status. Just like desktop Outlook Email, Outlook Mobile automatically sends an auto-reply message when you’re not available.

To send out-of-office auto-reply messages:

1.Tap Start > All Programs > Messaging > Outlook E-mail, and then tap Menu > Tools > Out of Office.

2.In the I am currently list, select Out of the Office.

3.Enter your auto-reply message, and then tap Done.

Managing Meeting Requests

When you schedule and send meeting requests from your device, you can invite attendees to your meeting and check their status to know about their availability.

When you receive a meeting request, you can reply by accepting or declining the request. The meeting request also clearly indicates whether there are conflicting or adjacent meetings.

Requirement Your company must be using Microsoft Exchange Server 2007 or higher.

To reply to a meeting request:

1.When you receive a meeting request by email, a notification will be displayed on your device. Open the email.

2.Tap Accept to reply and accept the meeting request, or tap Menu > Decline if you cannot attend the meeting.

Tips	•	Before responding, you can check your availability during the time of the requested meeting by tapping
		View your calendar.
	•	If the time of the meeting conflicts with your other appointments, a “Scheduling Conflict” status appears
		on top of the email.

Web and Data Services

Section 3B. Web and Data Services 165