Leaving a group message | NEC IM-16 guide

Leaving a group message

You can leave a message for more than one subscriber either by:

•Leaving the message for a message group.

•Adding names to the address list.

A message group is a mailing list of sub- scribers and guests. Your system man- ager can create message groups or you can create your own message groups.

To leave a group message by phone

aAccess your mailbox (see inside front cover).

bEnter 5 to leave a message.

cSpell the group name, or enter the spe- cial group ID and group number. Enter 2 until you hear the name of the group you want, then enter 1.

dAfter the beep, record your message. The message must be at least 3 seconds long to be delivered.

To leave a message to several subscribers by phone

aLeave a message for the first sub- scriber.

bEnter Q6 to stop recording.

cFollow the system instructions to add a subscriber as a message recipi- ent.

dRepeat step 3 for each subscriber you want to receive the message.

The system tells you when everyone in a group has received your message. If you do not get this confirmation, you can ask the system who in the group has not yet heard the message.

To find out who has not heard a group message by phone

aStart to leave a new message to the group.

bThe system says that some members have not heard your last message. Enter 1 to review the message.

cListen to the message or enter 2 to interrupt it.

dEnter 2 to avoid canceling the mes- sage.

eEnter 7 to list who has not heard the message. Enter Q to stop the list.

8 s NEAXMAIL IM-16 USER GUIDE

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NEC IM-16 Leaving a group message, To leave a group message by phone, To leave a message to several subscribers by phone

Contents

NEAXMail IM-16 To access your mailbox by computer For assistance, call Introductionii Introduction On the phone On the computer ViewMail Setting up your mailbox To set up your mailbox Checking and leaving messages Checking new messages by phone Optional playback featuresChecking new messages To check new messages by phone Checking new messages by computer To check new messages from your computer Special delivery options Leaving a message by phoneDirectory assistance To leave an identified subscriber message To leave a message directly in a subscriber’s mailbox Sending a message by computer To send a message by computer For composing and sending a message To leave a message to several subscribers by phone Leaving a group messageTo leave a group message by phone To find out who has not heard a group message by phone Sending a group message by computer To review messages by phone Reviewing messagesReviewing messages by phone Reviewing messages by computer To review an old message by computer Redirecting a message To redirect a message by phone To redirect a message by computer Modifying a message To modify a message by phone Modifying a message by computer Canceling a message To cancel a message by phone Canceling a message by computer To cancel a message by computer Archiving a message To archive a message by phone Archiving messages by computer To archive a message by computer To redirect or save a conver- sation by phone Recording a conversation by phoneTo record a conversation by phone Live record phone button options To record a conversation by ComputerPage Changing your mailbox setup Working with the Mailbox Manager To change your profile To use the Control bar To change your security code by phone Changing your security codeTo change your security code by computer To change your recorded name by computer Changing your recorded and spelled namesTo add or remove your name from the directory by phone To change your recorded name by phone Busy greeting Changing your greetingsStandard greeting Alternate greeting Speak into the microphone To activate your busy greeting by phone Announce Playback optionsTelephone conversation type To change your playback options by computer Changing call transfer options To turn call transfer on or off by phone To turn call transfer on or off by computer Announce before connecting caller Changing call screening options To change call screening options by computer To turn call screening on or off by phone To turn call holding on or off by phone Changing call holding optionsTo turn call holding on or off by computer Changing message delivery options To change message delivery options by computer To change message delivery by phone Creating groups To create a group by phone To create a group by com- puter Changing groups To change a group by com- puter To hear a list of your groups and group members by phone To add or delete group members by phoneTo change a group name or number by phone Page ViewFax Fax mail Sending faxes by computer ViewFax Print-to-fax To send a fax by computer Fax delivery options Fax mail settingsReceiving faxes For displaying the fax For sending Changing fax setup To change your fax delivery phone number or schedule To change your fax greeting To change your fax notificationPage Using ViewCall Plus Screening and managing calls Identifying and screening calls Managing calls TAPI-compliant systems Tracking calls Call log PhoneBASIC Page Mail Notify/Delivery Mail Reader To hear who else received an e-mail message Checking e-mail by phoneTo check your e-mail messages To turn your e-mail totaling on or off by phone Changing your e-mail setup optionsTo turn your e-mail totaling on or off by computer Using letters and numbers Your e-mail passwordUsing numbers only To fax your e-mail messages Receiving e-mail by faxTo fax a particular e-mail message Page Using quick message actions and shortcuts Quick message actions Mail Integration package Shortcuts Voice messaging Fax package Managing your voice messages with Soft Keys OLD Setup System menus Main Menu Index Neaxmail IM-16 User Guide Index s Page Page Neaxmail IM-16 User Guide NEAXMail AD-40 For YES 2 for no Current Menu