Setting up your mailbox, To set up your mailbox | NEC IM-16 instruction

Setting up your mailbox

First, fill in the blanks on the inside front cover of this guide and perform the pro- cedure “To access your mailbox from inside your organization.” This makes your mailbox ready to use and enrolls you on the system as a subscriber.

iv s NEAXMAIL IM-16 USER GUIDE

The system will ask you a few simple questions to record your name, spell your name (if required), record

a personal greeting, and set your security code.

Your system manager has assigned you a personal ID. As soon as you hear the system greeting, enter your personal ID. This tells the system who you are and allows you to check messages or leave messages.

You should also set up a security code that only you know. This prevents some- one else from hearing your messages. You can change your security code as often as you like.

After you have set up your mailbox

by phone, you can also begin using TeL- ANophy. Contact your system manager to get TeLANophy set up on your desk- top.

To set up your mailbox

aAccess your mailbox (see inside front cover).

bAnswer the system questions. Enter 1 for Yes, 2 for No. If you are not sure, enter 2. You can always change the option later.

cWhen the system tells you that your mailbox is set up, enter 1 to confirm your settings.

TIP

To exit the system quickly, enter Q three or more times. Or hang up and the sys- tem will exit automatically after a few seconds.

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NEC IM-16 manual Setting up your mailbox, To set up your mailbox

Contents

NEAXMail IM-16 To access your mailbox by computer For assistance, call Introductionii Introduction On the phone On the computer ViewMail Setting up your mailbox To set up your mailbox Checking and leaving messages Checking new messages by phone Optional playback featuresChecking new messages To check new messages by phone Checking new messages by computer To check new messages from your computer Leaving a message by phone Directory assistanceSpecial delivery options To leave an identified subscriber message To leave a message directly in a subscriber’s mailbox Sending a message by computer To send a message by computer For composing and sending a message To leave a message to several subscribers by phone Leaving a group messageTo leave a group message by phone To find out who has not heard a group message by phone Sending a group message by computer Reviewing messages Reviewing messages by phoneTo review messages by phone Reviewing messages by computer To review an old message by computer Redirecting a message To redirect a message by phone To redirect a message by computer Modifying a message To modify a message by phone Modifying a message by computer Canceling a message To cancel a message by phone Canceling a message by computer To cancel a message by computer Archiving a message To archive a message by phone Archiving messages by computer To archive a message by computer To redirect or save a conver- sation by phone Recording a conversation by phoneTo record a conversation by phone Live record phone button options To record a conversation by ComputerPage Changing your mailbox setup Working with the Mailbox Manager To change your profile To use the Control bar Changing your security code To change your security code by computerTo change your security code by phone To change your recorded name by computer Changing your recorded and spelled namesTo add or remove your name from the directory by phone To change your recorded name by phone Busy greeting Changing your greetingsStandard greeting Alternate greeting Speak into the microphone To activate your busy greeting by phone Playback options Telephone conversation typeAnnounce To change your playback options by computer Changing call transfer options To turn call transfer on or off by phone To turn call transfer on or off by computer Announce before connecting caller Changing call screening options To change call screening options by computer To turn call screening on or off by phone Changing call holding options To turn call holding on or off by computerTo turn call holding on or off by phone Changing message delivery options To change message delivery options by computer To change message delivery by phone Creating groups To create a group by phone To create a group by com- puter Changing groups To change a group by com- puter To add or delete group members by phone To change a group name or number by phoneTo hear a list of your groups and group members by phone Page ViewFax Fax mail Sending faxes by computer ViewFax Print-to-fax To send a fax by computer Fax mail settings Receiving faxesFax delivery options For displaying the fax For sending Changing fax setup To change your fax delivery phone number or schedule To change your fax greeting To change your fax notificationPage Using ViewCall Plus Screening and managing calls Identifying and screening calls Managing calls TAPI-compliant systems Tracking calls Call log PhoneBASIC Page Mail Notify/Delivery Mail Reader Checking e-mail by phone To check your e-mail messagesTo hear who else received an e-mail message Changing your e-mail setup options To turn your e-mail totaling on or off by computerTo turn your e-mail totaling on or off by phone Your e-mail password Using numbers onlyUsing letters and numbers Receiving e-mail by fax To fax a particular e-mail messageTo fax your e-mail messages Page Using quick message actions and shortcuts Quick message actions Mail Integration package Shortcuts Voice messaging Fax package Managing your voice messages with Soft Keys OLD Setup System menus Main Menu Index Neaxmail IM-16 User Guide Index s Page Page Neaxmail IM-16 User Guide NEAXMail AD-40 For YES 2 for no Current Menu