Mail Icon, Switch Destination List/Search by User Name | Savin 1075

6.Sending Stored Scan Data by E-mail

Stored scan data can be sent to a specified destination using the e-mail. This chapter explains the various display screens, delivery procedures, and how to check the sending result when this function is used.

List Displays of Destinations and Senders

The screen configuration when using the machine as e-mail is as shown:

1

2

3

4

5

6

7

1.Destination Display

The selected destination is shown here. If several destinations are selected, the des- tinations are displayed in the order they were selected by pressing [UPrev.] or [TNext].

Note

❒Pressing the {Check Modes} key lets you verify the selected destinations.

2.[] E-mail Icon

This icon shows that the screen for send- ing e-mail is displayed.

5.[Attach Sender’s Name] [Attach Sub- ject] [File Type]

Set the sender and the subject of the de- livered document.

If necessary, select the file type of the im- age file attached to the e-mail.

6 . [ ] Switch Destination List/Search by User Name

Press this button to switch a destination from the delivery server list to the desti- nation list of this machine or to search us- ing the user's name.

3.[Registration No.]

Press this to specify a destination using a 5-digit short ID number.

7.Destination List

Displays the list of destinations pro- gramed in the delivery server or this ma- chine.

4.[Manual Input]

When specifying a destination that is not listed, press [Manual Input] and enter the destination with the soft keyboard.

Note

❒When the entire list does not fit on one screen, [U] or [T] can be used to scroll the display.

❒Group destinations are denoted by this symbol ().

❒A bar above a title indicates that a des-

tination that belongs to it has been se-

lected.65

Image 69

Contents

Printer/Scanner Kit Type Page Table of Contents Specifications TroubleshootingFlow of Operations Scanning Originals Storing Data How to Read This Manual SymbolsNames of Major Options Manuals for This Machine General Settings GuideCopy Reference Scanner Reference this manual Manuals for ScanRouter V2 Lite When connected to a computer that uses dial-up access When a dial-up router is connected in a network environmentWhen working in a WAN environment When connected to a mail server Network Twain Scanner OutlineThis machine Computer Network Delivery Scanner This machine Client computerDelivery server Mail server Mail This machine Computer Document Server Control Panel Names and Functions of Components Display Contents Using E-mail Using as a network delivery scanner Network Scanner Using as a Network Twain Scanner Using as a Network Delivery ScannerPreparation Sequence Preparations for Use as a Network Scanner Using E-mail Initial Scanner Setup Default SettingsSystem settings Explanation of scanner settings is provided in this manual Scanner settings Mail Settings Setting Scanner FeaturesResolution Scan Type Press Scanner Features Setting ProcedureScan Size Press the User Tools/Counter key Selecting a custom size Deleting programed scan settings When all dimensions have been entered, press OKEnter the scan size area with the number keys Send/Store Connection Timeout Making Scanner SettingsCompression Black & White Press Delete Sender’s Name Default Update Delivery Scanner Destination ListCompression Gray Scale Destination List Priority Original Setting Job Reset Time in Adding OriginalSwitch to Batch Mail Information Language File Type Priority Press the Scanner Settings tabPrint & Delete Scanner Journal Select Title Change the setting Making Scan Data Subject Settings Press the Subject Settings tab Deleting programed subject settings To delete more subjects, repeat steps E to F Press Exit Setting Procedure Making E-mail SettingsDNS Server 1, DNS Server 2, and DNS Server Smtp Server Name Click Setting Reference Verification of SettingsVerify the IP address of the DNS Server Verify the Smtp Server Name and Smtp Port Number Click Smtp Auto Run Program Installing Software Installation Sequence Click Type1075 Twain Driver Software for using a Network Twain Scanner Select a setup language, and then click OK Software for using a Network Delivery ScannerClick the key of the software to be installed Select a language used by this component, and then click OK DeskTopBinder V2 Lite Select a language, and then click OKClick DeskTopBinder V2 Lite List of Files Software Supplied on CD-ROMType1075 Twain Driver File storage folder DeskTopBinder V2 Lite ScanRouter V2 Lite Software installed with DeskTopBinder V2 Lite Software installed with ScanRouter V2 Lite Preparations for Use as a Network Scanner Setting Originals Lift the exposure glass cover or the ADF Placing the Original on the Exposure Glass Placing the Original in the Automatic Document Feeder ADF Originals that can and cannot be placed in the ADFPlace the original so that the top edge is in the ADF tray Place the top edge of the origi- nal first Placing the Divided Original Automatic Document Feeder ADF Original Orientation and Scan Area Setting Press Original SettingsOn the scanner function screen Sided original/2-sided original selection Mixed size selectionOrientation selection Open the Scanner Control dialog box For a Network Twain ScannerDocument group Select / or / from the drop-down menu of the Orien- tation Setting Originals Flow of Operations Scanning Originals Using Network Twain Scanner File format for scanned images and go to step E Scanning OriginalsClick Select Scanner Driver Place the original in the scanner Document group Reference When you want to configure the scanning areaClick Preview Click Close Functions of the Twain Driver Scanning Mode RegistrationAutomatic Tilt Correction Printing to the Image Registration No List Displays of Destinations and SendersManual Input Attach Sender’s Name Attach Sub- ject Destination List Switch Destination List/ Search by User Name Press Switch Destination List Delivery ProcedurePress the Scanner key Make sure that no previous set- tings remain Calling up stored scan settings Making the settings individuallyPress Scan Settings Press Recall Program Using a short ID number to select a destination When selecting a destination from the listTo select more destinations, re- peat step B Press Registration No Manual input of a destination Searching for a destination to selectPress Search Press Search by User Name Checking selected destinations When selecting a sender from the listPress Attach Sender’s Name Receipt Searching for a sender to select Using a short ID number to select a senders nameEnter part of the sender name Select a sender Press Exit When selecting a subject from the list Manual input of the subjectPress Attach Subject Checking the Status of Delivery Items to be checkedCheck the displayed records Simultaneous Delivery and Storage Using the Network Delivery Scanner with the Document ServerPress Store File Press File Information to set file in- formation Display the list of stored files Delivering Stored FilesSelect a file to be delivered To select multiple files, repeat step B Switch Destination List/Search by User Name Mail IconAttach Sender’s Name Attach Sub- ject File Type Press E-mail Procedure for Sending E-mails Press File Type Select the file type if necessary Manual input of the e-mail address Select the destination to which the scan data is to be sentEnter the e-mail address with the soft keyboard Search by User Name and Search by E-mail Press Search Press Search by User Name Specify the sender To verify receipt, press ReturnReceipt Return Receipt is highlighted Using a short ID number to select a senders name Press Exit To verify receipt, press Return Receipt Press OK Enter the subject with the soft keyboard Press OK Manual input of the subject directly Press Scanned Files Status on the screen for sending e-mail Checking the Status of E-mail Simultaneous E-mail and Storage Using E-mail with the Document Server Sending Stored Files Storing Data Using the Document Server Make sure that no previous set- ting remains Storage Procedure Make the settings for storing scanned data files Making settings individuallyPress Store Only Press OK Specify file information Specifying a user name Specifying file informationPress Store File Press File Information Press User Name Press Password Specifying a passwordSpecifying a file name Press File Name Viewing a List of Stored Files When using the network delivery scanner or e-mailViewing the List List of stored files is dis- played Send Manage/Delete File Connected device name Folder contents displayUser name All Users Searching for Files Searching by user nameSearching by file name You can delete files that are no longer Deleting Stored FilesNeeded Select the file to be deleted Changing the user name Changing File InformationChange the file information Press Change User Name Press Change Password Changing a passwordChanging the file name Press Change File Name When Gray Scale is selected as the Scan Type Relationship between the Resolution and the Data Size Troubleshooting When Scanning Is Not Performed as ExpectedDelivery Function Does Not Work When an Error Message Is Displayed on the Control Panel Set Divide & Send E-mail to On Troubleshooting Work error has occurred and the file could not Not be sent correctly. Try the operation once Access Mask settings in User Tools When an Error Message Is Displayed on the Computer Administrator Specifications Index 100 Means Power ON. b means Power OFF. c means Stand by UE USA G338-8607