Manuals / Sharp / Computer Equipment / All in One Printer

Sharp MX-C381, MX-C311 quick start Document filing, X Appending Information When Storing A

Models: MX-C381 MX-C311

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Document filing

The document filing function is used to store the document or print image on the hard drive when performing a copy, print, or other job. A stored file can be called up and used whenever needed.

This section introduces several of the document filing functions.

XDOCUMENT FILING. . . . . . . . . . . . . . . . . . . . . . . . . . . . . 122 XQUICKLY SAVING A JOB (Quick File). . . . . . . . . . . . . . 124

XAPPENDING INFORMATION WHEN STORING A

FILE (File). . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 125 XSAVING A DOCUMENT ONLY (Scan to HDD). . . . . . . . 128 XPRINTING A SAVED FILE . . . . . . . . . . . . . . . . . . . . . . . . 130

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Sharp MX-C381, MX-C311 quick start Document filing, X Appending Information When Storing A

Contents

MODEL MX-C311 MX-C381 System settingsTroubleshooting Before using the machineQuick Start Guide Maintenance Safety GuideSoftware Setup Guide Printed manualsOperation Guide Manuals in PDF formatCHECKING THE IP ADDRESS SETTINGS key2 Select the all custom setting list in the touch panel right of All Custom SettingACCESSING THE WEB SERVER IN THE MACHINE Access the Web server in the machine to open the Web pagesOpening the Web pages 1 Click Operation Manual Downloading the Operation GuideDownloading the Operation GuideCopying TABLE OF CONTENTSBefore using the machine ENLARGEMENT/REDUCTION Preset Ratios / ZoomFaxing PrintingScanning System settingsTroubleshooting SYSTEM SETTINGSPage XCHANGING PAPER IN A TRAY XUSING THE TOUCH PANEL XUSER AUTHENTICATION XHOME SCREENXPART NAMES AND FUNCTIONS XSUPPLIES XOPERATION PANEL XIMAGE CHECK FUNCTION PREVIEW XPLACING ORIGINALSPART NAMES AND FUNCTIONS SUPPLIES SYSTEM SETTINGS key OPERATION PANELImage send indicators Print mode indicatorsCLEAR key POWER keyPOWER SAVE key Numeric keysCOPY key USING THE TOUCH PANELBrightness adjustment key Mode select keysUsing general keys MFP Status display Checking the status of the machineJob Status display System displayLogin by login name and password USER AUTHENTICATIONUser authentication methods Login by user numberLogging out How to log outHOME SCREEN 1st screen2nd screen Data that can be checked Checking the content of a file stored in the machineIMAGE CHECK FUNCTION PREVIEW Convenient uses of image checkImage Check The content of the data appears here In the touch panel, you canScroll the display Change pages Change the display magnification Example The image check screen for a received faxUsing the automatic document feeder Using the document glassPLACING ORIGINALS Portrait original Portrait originalsLandscape originals OriginalsTray CHANGING PAPER IN A TRAYNames of the trays Print side face up or face downInsert the paper with the print side face up Loading paper in a trayIndicator line The loaded paper should not go higher than these protrusions2 Touch the Tray Settings key 3 Touch the Change key in Tray Changing the tray settings2 Configure the tray settings in the touch panel 1 Touch the Paper Tray Settings key6 Touch the OK key Select settings in the touch panel. Continued4 Select Recycled from the Type select box 5 Make Sure that Auto-AB is selected in the Size select boxExample Loading an envelope Loading paper in bypass trayX2-SIDED COPYING Automatic Document Feeder X ENLARGEMENT/REDUCTION Preset Ratios ZoomCopying XBASE SCREEN OF COPY MODE XMAKING COPIESBASE SCREEN OF COPY MODE Select copy settings in the base screen100% 8 Paper select display 2 Touch the Original key 2 Select settings in the touch panelMAKING COPIES 1 Touch the COPY key100% 5 Make sure that the desired paper size is selectedSelect settings in the touch panel. Continued Correct sets Cancel scanning Cancel copying3 Touch the 1-Sided to 2-Sided key 4 Touch the OK key Select settings in the touch panel2-SIDED COPYING Automatic Document Feeder 1 Set the original size 2 Touch the 2-Sided Copy keyCorrect sets Cancel scanning Cancel copying Insert paper in the bypass Select settings in the touchCOPYING ON SPECIAL PAPER Bypass Copy Place the originalsSelect settings in the touch panel. Continued 3 Touch the paper type key of the bypass tray4 Touch the Heavy Paper key 5 Touch the Auto-AB key 6 Touch the OK key 7 Touch the bypass tray key 8 Touch the OK keyC Touch to set the type of paper in the bypass tray Selecting a trayCorrect sets Cancel scanning Cancel copying A Touch to select one of trays 1 to B Touch to select the bypass tray2 Select settings in the touch panel MAKING COLOUR COPIES Colour Mode1 Touch the Colour Mode key 2 Touch the Auto key 3 Touch the OK keyCorrect sets Cancel scanning Cancel copying 3 Set the number of copies and press the COLOUR START keywith the key SELECTING THE EXPOSURE AND IMAGE TYPE1 Touch the Exposure key 2 Touch the Light Original key 3 Darken the printed resultCorrect sets Cancel scanning Cancel copying 4 Touch the Paper Select key FITTING THE COPY IMAGE TO THE PAPER Automatic Ratio Selectionoriginal onto A4 paper 1 Touch the Original key 2 Touch the A5 key 3 Touch the OK keySelect settings in the touch panel. Continued 3 Set the number of copies4 Press the COLOUR START key or the BLACK & WHITE START key 7 Touch the Auto Image key100% ENLARGEMENT/REDUCTION Preset Ratios / Zoom1 Set the original size 2 Touch the Copy Ratio key 3 Touch the key 2 Select settings in the touch panelTouch the preset ratio key that is closest to 55% the desired ratio 4 Touch the 50% key5 Set the copy ratio to 55% with the key Select settings in the touch panel. ContinuedINTERRUPTING A COPY RUN Interrupt Copy 1 Touch the Interrupt key while the machine is printingThe side to be scanned must be face up! 2 Place the originals 1 Touch the Store/Delete tab STORING COPY OPERATIONS Job ProgramsStoring a job program 1 Press the #/P key2 Touch the key of the desired job program Using a job program3 Select the copy settings that you wish to store Deleting a job program2 Select settings in the touch panel 2 Touch the key of the job program that you wish to delete3 Read the displayed message and touch the Delete key 4 Touch the Exit keySpecial modes SPECIAL MODESpanel 2 Select settings in the touchreverse side using the keys SELECTING A SPECIAL MODECorrect sets Cancel scanning Cancel copying Making copies in pamphlet format Pamphlet Copy CONVENIENT COPY FUNCTIONSAdding margins Margin Shift Erasing peripheral shadows EraseAdding inserts when copying on transparency film Transparency Inserts Copying a large number of originals at once Job BuildCopying two original pages onto one sheet of paper 2in1 Inverting the image Mirror Image Copying both sides of a card onto one sheet of paper Card ShotPrinting the date or a stamp on copies Stamp Repeating photos on a copy Photo RepeatReversing white and black in a copy B/W Reverse Adjusting red/green/blue in copies RGB AdjustAdjusting the sharpness of an image Sharpness Copying in the centre of the paper CentringWhitening faint colours in copies Suppress Background Adjusting the colour Colour BalanceAdjusting the brightness of a copy Brightness Adjusting the intensity of a copy IntensityCopying originals that are different sizes Mixed Size Original Copying thin originals Slow Scan ModeCopying multiple business cards Business Card Scan Page XPRINTING XCANCELLING PRINTING AT THE MACHINE XSELECTING PRINT SETTINGS XCONVENIENT PRINTER FUNCTIONSPrinting 2 Open the printer driver properties window 1 Select the print 1command in the applicationPRINTING Windows2 Select A4 3 Select print settings4 Click the Print button 1 Click the Paper tab1 Select the printer driver of the machine 2 Click the Preferences Using printer driver help2 Click the Help button 1 Open the printer driver properties windowWhen the information icon appears To view Help for a specific setting2 Select Page Setup Setting the paper size1 Open the page setup 2 Select paper settings1 Execute printing from TextEdit 2 Select print settings and click the Print button2 Select print settings Printing a file2 Change the print job status mode to Spool or Job Queue CANCELLING PRINTING AT THE MACHINE3 Touch the key of the print job that you wish to cancel 1 Touch the Print Job tab2 Select A5 SELECTING PRINT SETTINGSSelect print settings 3. PRINTER in the Operation GuideMacintosh 1 Select Layout 2 Select 3 Select the order of the pages4 Select the desired type of borderline Select print settingsCONVENIENT PRINTER FUNCTIONS Printing on both sides of the paper 2-sided printingFitting the print image to the paper Fit To Paper Size Printing multiple images on one page N-Up Printing Stapling printed pages StaplePrinting a colour image in greyscale Black and White Print Convenient functions for creating pamphlets and posters Functions to adjust the size and orientation of the imageColour mode adjustment function The machine also has these functionsPage X FORWARDING RECEIVED FAXES Fax Data XCHANGING THE EXPOSURE XCHANGING THE RESOLUTION XSTORING A FAX NUMBERFaxing XBASE SCREEN OF FAX MODE XSENDING A FAX XCHANGING THE SIZE OF A FAXSelect fax settings in the base screen BASE SCREEN OF FAX MODE8 Resend key / Next Address key 2 Select settings in the touch panel SENDING A FAX1 Touch the IMAGE SEND key 2 Make sure that the size of the placed original is displayed3 Make sure that the size of the placed original is displayed 2 Select settings in the touchCHANGING THE SIZE OF A FAX 1 Touch the Original key 2 Touch the 2-Sided Booklet keySelect settings in the touch panel. Continued 3 Enter the fax number of the first destination4 Press the BLACK & WHITE START key 5 Touch the A3 key 6 Touch the OK key 7 Touch the OK key1 Touch the Exposure key CHANGING THE EXPOSURE2 Touch the Manual key 3 Touch the key to darken the exposure Select settings in the touch panelSelect settings in the touch panel CHANGING THE RESOLUTION1 Touch the Resolution key 2 Touch the Fine key 3 Touch the Half Tone key2 Touch the Address Book key STORING A FAX NUMBERStoring an individual key 1 Touch the Address Control key6 Touch the Initial text box 3 Touch the Add New key4 Select Fax from the Address Type select box 5 Touch the Address Name text boxSETTINGS key 2 Touch the Fax Settings keyFORWARDING RECEIVED FAXES Fax Data Forward 1 Touch the Fax Data Receive/Forward key3 Touch the Execute key in Forward Received Data 4 Touch the OK key Select settings in the touch panel. ContinuedTransfer the received data to another device? CancelOK 2 Touch the key of the desired destination CONVENIENT DIALLING METHODSOne-touch keys 1 Touch the Address Book key1 Touch the Resend key 2 Touch the key of the desired destination ResendingSpeed dialling 1 Touch the key2 Enter the 3-digit search number with the numeric keys Touch the Speaker key Dialling using the speaker2 Enter the fax number of the first destination SENDING THE SAME FAX TO MULTIPLE DESTINATIONS Broadcast Transmission5 Check the destinations and then touch the OK key 3 Select settings in the touch panel2 Touch the one-touch key in which the desired destination is stored 3 Touch the To key 4 Touch the Address Review keySpecial modes SPECIAL FAX MODES2 Select settings in the touch panel 1 Touch the Special Modes key2 Touch the Erase key 3 Set the erasure width to 15 mm with the keysCancel scanning Erasing peripheral shadows Erase CONVENIENT FAX FUNCTIONSSending a fax directly from a computer PC-Fax The machine also has these functionsThis function can only be used on a Windows computer Page XSCANNING AN ORIGINAL X CHANGING THE EXPOSURE AND ORIGINAL IMAGE TYPE XCHANGING THE RESOLUTION XCHANGING THE FILE FORMATScanning XNETWORK SCANNER FUNCTION XBASE SCREEN OF SCAN MODEUSB memory mode NETWORK SCANNER FUNCTIONand then Scan modesBASE SCREEN OF SCAN MODE 1 Make sure that the size of the placed original is displayed 1 Select settings in the touch panelSCANNING AN ORIGINAL 1 Touch the IMAGE SEND key 2 Touch the Scan tabCancel scanning 4 Press the COLOUR START key or BLACK & WHITE START key2 Select settings in the touch panel CHANGING THE EXPOSURE AND ORIGINAL IMAGE TYPE2 Read the displayed message and touch the OK key 3 Touch the Text/Prtd. Photo key 4 Darken light colours with the keyCancel scanning 2 Select settings in the touch panel 1 Touch the Resolution key2 Touch the 300X300dpi key 3 Touch the OK key CHANGING THE RESOLUTION2 Select settings in the touch panel CHANGING THE FILE FORMAT1 Touch the File Format key 3 Change the mode to Colour/Greyscale modeSelect settings in the touch panel. Continued 3 Select the destination and press the COLOUR START key4 Touch the TIFF key 5 Touch the High keyStoring an individual key STORING A DESTINATIONSETTINGS key 2 Select settings in the touch panel3 Touch the Add New key 4 Select E-mail from the Address Type select box8 Touch the E-mail Address text box Select settings in the touch panel. Continued1 Touch the Address Book key CONVENIENT TRANSMISSION METHODSOne-touch key 2 Touch the key in which the desired destination is stored1 Touch the Resend key Resending2 Touch the key in which the desired destination is stored Search number sending 1 Touch the key2 Enter the 3-digit search number with the numeric keys 1 Touch the Address Book key 4 Touch the To key5 Touch the Address Review key 2 Select settings in the touch panel3 Press the COLOUR START key or the BLACK & WHITE START key 6 Check the destinations and then touch the OK keySelect settings in the touch panel. Continued Scan mode SPECIAL SCAN MODES1 Touch the Special Modes key 2 Touch the Suppress Background key 2 Select settings in the touch panelSELECTING A SPECIAL MODE Cancel scanning 3 Read the displayed message and touch the OK keySelect settings in the touch panel. Continued This function cannot be used when the colour mode is set to Mono2Scanning both sides of a card onto a single page Card Shot CONVENIENT SCANNER FUNCTIONSErasing peripheral shadows on the image Erase Whitening faint colours in the image Suppress BackgroundThe machine also has these functions Scanning many originals at once Job BuildDocument filing X APPENDING INFORMATION WHEN STORING APrint DOCUMENT FILINGUses of the document filing function CopyThe document filing function is convenient in these situations Features that make the document filing function even more convenientIn this situation Document filing is convenientSelect settings in the touch panel QUICKLY SAVING A JOB Quick File1 Touch the Quick File key 2 Touch the OK keySelect settings in the touch panel APPENDING INFORMATION WHEN STORING A FILE File1 Touch the File key 2 Touch the User Name key9 Touch the OK key 3 Touch the Name 1 key 4 Touch the OK key 5 Touch the File Name key6 Touch the Stored to key 7 Touch the User 1 key 8 Touch the OK key Select settings in the touch panel. ContinuedCorrect sets Cancel scanning Cancel copying The base screen of document filing mode appears SAVING A DOCUMENT ONLY Scan to HDDTouch the Scan to HDD tab 1 Touch the DOCUMENT FILING key4 Press the COLOUR START key or BLACK & WHITE START key 1 Touch the DOCUMENT FILING key 2 Touch the Main Folder key 5 Touch the Image Check key to check the content of a filePRINTING A SAVED FILE Select the file and print itXSYSTEM SETTINGS System settingsSettings SYSTEM SETTINGSDisplaying the system settings screen What you can do in the system settingsSystem settings administrator SettingsDescription Page Troubleshooting 2 Enter the original size FREQUENTLY ASKED QUESTIONSMaking a copy of a non-standard size original 1 Place the originals4 Select the bypass tray 3 Place paper in the bypass tray2 Tray Settings Printing on envelopes1 Place paper in the bypass tray 3 Select Envelope in Paper Type 3 Select settings in the printer driver1 Select the size of the envelope in Paper Size 2 Select Bypass Tray from Paper Source in Paper Selection1 Select the job whose status is Paper Empty 2 Touch the Detail key Changing the paper size used for a print job1 Check details on the job 2 Change the paper size used for the jobChecking the machines communication record Adjusting the volume of the ringerBAnimation showing what to do REMOVING MISFEEDSAInstructions for removing the misfeed appear hereIllustrations and the operation panel shown in this manual Please notePage Suppress About the colour adjustments menuRGB Adjust SharpnessPRINTED IN FRANCE TINSE4180GHZZ MX-C311/MX-C381 Quick Start Guide