Lexmark 560n manual

Contents

Main Page Contents Installing options..............................................................................32 Loading paper and specialty media.............................................42 Paper and specialty media guide..................................................48 Page Page Page Clearing jams.....................................................................................98 Understanding printer menus.....................................................122 Understanding printer messages...............................................148 Maintaining the printer.................................................................160 Administrative support.................................................................170 Troubleshooting.............................................................................173 Page Page Safety information Learning about the printer Checking the box contents Printer configurations Basic model Page Page Understanding the printer control panel Getting the printer ready to fax Choosing a fax connection Using an RJ11 adapter Page Page Page Connecting directly to a telephone wall jack Connecting to a telephone Page Connecting to an answering machine Connecting to a computer with a modem Setting the outgoing fax name and number Setting the country code Page Setting the date Setting the time Understanding the fax and scan software Understanding Address Book Editor Understanding Express Scan Manager Installing options Installing a 550-sheet drawer Page Page Installing a multi-protocol network card Page Page Page Page Attaching cables Page Loading paper and specialty media Loading Tray 1 (MPT) Page Loading Tray 2 and Tray 3 Page Setting the Paper Type Linking trays Page Paper and specialty media guide Paper guidelines Paper characteristics Weight Curl Unacceptable paper Selecting paper Selecting preprinted forms and letterhead Using recycled paper Using letterhead Using transparencies Using envelopes Using labels Using card stock Storing paper Supported paper sizes, types, and weights Supported paper sizes Supported paper types Supported paper weights Paper capacities Page Printing Installing printer software Printing a document from Windows Printing a document from a Macintosh computer Printing the configuration page Printing the demo page Using Secure printing Understanding Secure Print Printing Secure Print jobs from the printer control panel Using Proof printing Understanding Proof Print Printing Proof Print jobs from the printer control panel Canceling a print job Canceling a print job from the printer control panel Canceling a print job from the Windows taskbar Canceling a print job from the Windows desktop Canceling a print job from Mac OS X Copying Making a copy Customizing copy settings Selecting a paper tray for copies Collating copies Reducing or enlarging copies Selecting the type of document being copied Adjusting copy quality Making a copy lighter or darker Adjusting the sharpness of a copy Adjusting the color saturation of a copy Adjusting the auto exposure of copies Centering an image on a page Copying multiple pages onto a single sheet Printing a poster Repeating images on a sheet Setting the copy margins Canceling a copy job Scanning Scanning a document using the computer Scanning documents directly to other applications Scanning text for editing Customizing scan settings using the computer Page Scanning clear images from magazines or newspapers Canceling a scan job Scanning to a computer Sharing a folder in Windows Creating a computer address using Address Book Editor Creating a computer address using the Embedded Web Server Setting up scanning to a computer (Macintosh) In Mac OS X version 10.410.5 In Mac OS X version 10.5 In Mac OS X version 10.4 Scanning to a computer over the network Scanning to an FTP server Creating an FTP address using Address Book Editor Creating an FTP address using the Embedded Web Server Scanning to an FTP address Scanning to e-mail Setting up the SMTP server Creating an e-mail address using Address Book Editor Creating an e-mail address using the Embedded Web Server Creating an e-mail group using the Embedded Web Server Scanning to an e-mail address Customizing the default scan settings from the printer control panel Adjusting the auto exposure of scanned images Adjusting the color saturation of a scanned image Adjusting the image compression of a scanned image Adjusting the scan resolution Adjusting the sharpness of a scanned image Selecting the size of the document being scanned Changing the maximum e-mail size of a scanned image Changing the scan destination Changing the TIFF format for a scanned image Selecting the type of document being scanned Making a scanned image lighter or darker Setting the scan color mode Setting the scanned image file type Customizing the scan settings for an individual scan job Customizing the scan settings when scanning to e-mail Customizing the scan settings when scanning to a computer Faxing Sending a fax Sending a fax using the ADF Sending a fax using the scanner glass Sending a broadcast fax Inserting a pause in a fax number Setting up the Address Book for faxing Creating a fax number entry using Address Book Editor Creating a fax number entry using the Embedded Web Server Creating a fax number entry using the printer control panel Creating a fax group using Address Book Editor Creating a fax group using the Embedded Web Server Creating a fax group using the printer control panel Canceling a fax job Receiving a fax Understanding the fax receive modes Setting the fax receive mode 1 2 3 4 5 6 7 Adjusting fax activity report settings Printing fax reports Sending a fax at a specified time Enabling Color Fax Limiting access to fax and scan operations Limiting who can send faxes to the printer Customizing dial settings Setting the dialing mode Adjusting the volume Setting up to fax while behind a PBX Setting the time delay before receiving a fax automatically Customizing the default fax settings from the printer control panel Adjusting the fax resolution Selecting the type of document being faxed Making a fax lighter or darker Setting the delayed start time Customizing the fax settings for an individual fax job Clearing jams Avoiding jams Understanding jam messages and locations Page Clearing Tray 1 (MPT) jams Page Page Page Page Page Page Page Page Clearing Tray 3 jams Page Page Page Clearing jams in the fuser Page Page Clearing jams in the duplex unit Page Page Page Page Page Understanding printer menus Menus list Default Settings Menu Copy Defaults menu Page Scan Defaults menu Page Fax Defaults menu Tray Settings menu Tray 1 (MPT) menu Tray 2 menu Tray 3 menu Information Pages menu Billing Meters menu Admin Menu Address Book menu Print Language menu Page Network Settings menu Page Parallel Settings menu USB Settings menu Fax Settings menu Page System Settings menu Page Page Maintenance menu Secure Settings menu Admin Reports menu Scan to Email menu Panel Language Menu Understanding printer messages List of status and error messages 550 Feeder Error <xxx> Error Controller Error Page Email Login Error, POP3 Login Failed Email Login Error, SMTP Login Failed Email Size Limit Fan Motor Error 2 3 4 5 Hard Drive Full Insert <color> Insert Fuser, Restart Printer Insert Transfer Unit Insert Tray 2 Page Load Tray <x> Login Error MCU Firmware Error MCU NVRAM Error Network Scan Error, Connection Timeout Page Network Scan Error, SMTP Connection Failed Non-Genuine Toner Installed NV RAM Error 2 3 4 5 Out of Memory RAM Error Remove Tape, <color> Cartridge Replace <color> Print Cartridge Replace <color> Print Cartridge Soon Replace Fuser Soon Replace Transfer Unit Soon Restart Printer: 116-xxx Restart Printer, 118-xxx Scan Error Scanner Lamp Error Page Page Maintaining the printer Storing supplies Cleaning the printer Cleaning the exterior of the printer Cleaning the scanner glass Ordering supplies Ordering print cartridges The recommended toner cartridges specifically designed for your printer are: Ordering a fuser Ordering a transfer belt Moving the printer Before moving the printer Locking the scanner Removing the printer from the 550-sheet drawer Page Page Moving the printer to another location Setting the printer up in a new location Adjusting the color registration Adjusting the color registration automatically Adjusting the color registration manually Page Administrative support Locking the administrator menus Adjusting Power Saver Setting the Auto Reset Using the Embedded Web Server Creating an administrator password for the Embedded Web Server Creating e-mail alerts Troubleshooting Online customer support Checking an unresponsive printer Solving printing problems Multiple-language PDFs do not print Jobs do not print MAKE SURE THE PRINTER IS READY TO PRINT CHECK TO SEE IF THE PAPER TRAY IS EMPTY MAKE SURE THE CORRECT PRINTER SOFTWARE IS INSTALLED Solving copy problems Copier does not respond Scanner unit does not close Poor copy quality IS THE SCANNER GLASS DIRTY? IS THE COPY TOO LIGHT OR TOO DARK? ADJUST THE COPY QUALITY 5 6 CHECK THE QUALITY OF THE ORIGINAL DOCUMENT Solving scan problems Scanner does not respond Scan was not successful AN ERROR MAY HAVE OCCURRED IN THE PROGRAM Scanning takes too long or freezes the computer DO YOU HAVE ANY OTHER SOFTWARE PROGRAMS RUNNING? THE SCAN RESOLUTION MAY BE SET TOO HIGH Poor scanned image quality Solving fax problems Cannot send or receive a fax CHECK THE PRINTER CONNECTIONS CHECK THE TELEPHONE WALL JACK 1 2 3 4 5 REVIEW THIS DIGITAL PHONE SERVICE CHECKLIST IS THERE A DIAL TONE? TEMPORARILY DISCONNECT OTHER EQUIPMENT CHECK THE COUNTRY CODE 2 3 4 5 6 IS THE PRINTER MEMORY FULL? 1 2 Can send but not receive faxes Solving option problems Option does not operate correctly or quits after it is installed RESET THE PRINTER CHECK TO SEE IF THE OPTION IS CONNECTED TO THE PRINTER 2 3 Solving paper feed problems Paper frequently jams MAKE SURE THERE IS NOT TOO MUCH PAPER IN THE PAPER TRAY Paper jam message remains after jam is cleared Solving print quality problems ABCDEABCDE 2 3 4 5 6 Light colored line, white line, or incorrectly colored line CLEAN THE LASER LENS IS THE FUSER DEFECTIVE? Streaked vertical lines IS THE TONER SMEARED? Print is too light MAKE SURE THE IMAGE OPTIONS SETTINGS ARE NOT TOO LIGHT C HECK THE PAPER TYPE Print irregularities Print is too dark MAKE SURE THE IMAGE OPTIONS SETTINGS ARE NOT TOO DARK Transparency print quality is poor MAKE SURE THE TRANSPARENCIES YOU ARE USING MEET THE PRINTER SPECIFICATIONS Use only transparencies recommended by the printer manufacturer. MAKE SURE THE MEDIA TYPE SETTING IS SET TO TRANSPARENCY From Print Properties, change the Media Type setting to Transparency. Blank pages IS THE PRINT CARTRIDGE DEFECTIVE OR EMPTY? Replace the print cartridge. REMOVE ANY PACKAGING MATERIALS FROM THE PRINT CARTRIDGE AND REINSTALL IT For more information, see the setup documentation that came with the printer. Solid color pages IS A TONER CARTRIDGE DEFECTIVE? DOES THE PRINTER NEED TO BE SERVICED? Paper curl Toner specks FAQ about color printing Contacting Customer Support Notices Edition notice UNITED STATES GOVERNMENT RIGHTS Trademarks Federal Communications Commission (FCC) compliance information statement Industry Canada compliance statement Avis de conformit aux normes de lindustrie du Canada European Community (EC) directives conformity Noise emission levels Waste from Electrical and Electronic Equipment (WEEE) directive Ozone emissions statement Federal Communications Commission (FCC) compliance information statement Notice to users of the Canadian telephone network Avis rserv aux utilisateurs du rseau tlphonique du Canada Notice to users of the New Zealand telephone network New Zealand Telecom equipment notice Page Laser notice Laser advisory label Power consumption Product power consumption Power Saver Statement of Limited Warranty Lexmark International, Inc., Lexington, KY Limited warranty Limited warranty service Extent of limited warranty Limitation of liability Additional rights Index Numerics Symbols A B E F G H I J L M N O R S T U V W Y