Scanning documents directly to other applications | Lexmark 560n

Scanning documents directly to other applications

You can scan documents directly to applications that are TWAIN and WIA compliant. For more information, see the application help.

Scanning text for editing

Use the Optical Character Recognition (OCR) software feature to turn scanned images into text you can edit with a word-processing application.

1Make sure:

•The printer is connected to a computer, and both the printer and the computer are on.

•ABBYY Fine Reader is installed.

2Load an original document faceup into the ADF or facedown on the scanner glass.

Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine clippings) into the ADF. Place these items on the scanner glass.

3If you are loading a document into the ADF, adjust the paper guides.

4Click Start Programs or All Programs ABBYY FineReader 6.0 Sprint ABBYY FineReader 6.0 Sprint.

5From the toolbar, click Scan&Read.

6When the scan settings dialog appears, click Preview.

Note: If you are using the ADF, the Preview function is not supported. If you are using the scanner glass, you can preview one page at a time.

7For best results, select Editing Text (OCR), and then click Scan.

8Once the image loads, click Save.

9Select a destination you want to save to, and then click OK.

10Edit and save the document.

Customizing scan settings using the computer

1Make sure the printer is connected to a computer, and both the printer and the computer are on.

2Load an original document faceup into the ADF or facedown on the scanner glass.

Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine clippings) into the ADF. Place these items on the scanner glass.

3If you are loading a document into the ADF, adjust the paper guides.

4Click Start Programs or All Programs Lexmark Applications Presto! PageManager.

5From the Presto! Scan Buttons toolbar, click the application to scan to. Note: If the Scan Buttons dialog does not appear, press F9.

Scanning

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Lexmark 560n manual Scanning documents directly to other applications, Scanning text for editing

Contents

May Users GuidePage Contents Copying Printing Scanning Sending a fax Faxing Clearing jams 122 173 148160 170 191 205 193 Safety info rm ation Learn in g about the printer Checking the box contents Basic model Printer configurationsPage Fully configured model Description Understanding the printer control panel Control panel item Description Printer control panel item DescriptionBack Choosing a fax connection Getting the printer ready to fax Country/region United Kingdom Italy Ireland Sweden Finland Using an RJ11 adapterEquipment Benefits FAX Australia Spain South Africa Turkey Country/region Saudi Arabia Israel United Arab EmiratesEgypt Poland Bulgaria Czech Republic Russia Belgium Country/region Connecting to a telephone Connecting directly to a telephone wall jack Remove the protective plug from the EXT port of the printer Connecting to an answering machine Connecting to a computer with a modem Setting the outgoing fax name and number Select Setting the country codeIf you live France United States Brazil Learning about the printer Setting the time Setting the date Understanding Express Scan Manager Understanding the fax and scan softwareUnderstanding Address Book Editor Installing a 550-sheet drawer Installing o ption s Securing the 550-sheet drawer to the printer Align the tray, and insert it Installing options Installing a multi-protocol network card Page Installing a memory card Page Page Attaching cables Ethernet port USB symbol USB port Installing options Loading Tray 1 MPT Load in g pape r a nd s p ecialty med iaPage Loading Tray 2 and Tray Page Linking trays Setting the Paper TypePage Paper guidelines Paper characteristicsPap er and specialty m edia g uide Selecting preprinted forms and letterhead Top Using letterheadUsing recycled paper Using envelopes Using labels Storing paper Using card stock Supported paper sizes Supported paper sizes, types, and weights Multipurpose feeder Supported paper typesPaper type Paper Card stock Transparencies Paper labels Envelopes Multipurpose feeder Tray 1 MPT Supported paper weightsPaper capacities Tray Envelopes Paper type Multipurpose feeder Tray Printing a document from Windows Installing printer softwarePrinting the configuration Prin ting Printing Secure Print jobs from the printer control panel Using Secure printingPrinting the demo Understanding Secure Print Understanding Proof Print Using Proof printingCanceling a print job Canceling a print job from the printer control panel Canceling a print job from Mac OS Canceling a print job from the Windows taskbarCanceling a print job from the Windows desktop Scanner glass Cop yingMaking a copy Automatic Document Feeder ADF Collated Customizing copy settingsSelecting a paper tray for copies Collating copies Selecting the type of document being copied Reducing or enlarging copies Making a copy lighter or darker Adjusting copy qualityAdjusting the sharpness of a copy Adjusting the auto exposure of copies Adjusting the color saturation of a copy Copying multiple pages onto a single sheet Up settingCentering an image on a Repeating images on a sheet Poster setting DescriptionPrinting a poster Setting the copy margins Canceling a copy job Scan ning Scanning a document using the computer Scanning text for editing Customizing scan settings using the computerScanning documents directly to other applications Channels General tabOptions Advanced tab Options Sharing a folder in Windows Canceling a scan jobScanning clear images from magazines or newspapers Scanning to a computer Click Computer SMB Click Computer Settings Wizard Creating a computer address using Address Book Editor Click Address Book Creating a computer address using the Embedded Web ServerSetting up scanning to a computer Macintosh Click Ethernet Select Share files and folders using SMBSelect Enable Accounts Mac OS X version Click Server FTP Creating an FTP address using Address Book EditorScanning to an FTP server Scanning to a computer over the network Scanning to an FTP address Creating an FTP address using the Embedded Web Server Scanning to e-mail Setting up the Smtp serverCreating an e-mail address using Address Book Editor Mail setting Description Creating an e-mail group using the Embedded Web Server Creating an e-mail address using the Embedded Web Server Scanning to an e-mail address Adjusting the auto exposure of scanned images Adjusting the sharpness of a scanned image Adjusting the color saturation of a scanned imageAdjusting the image compression of a scanned image Adjusting the scan resolution Changing the Tiff format for a scanned image Selecting the size of the document being scannedChanging the maximum e-mail size of a scanned image Changing the scan destination Making a scanned image lighter or darker Setting the scan color modeSelecting the type of document being scanned Customizing the scan settings when scanning to a computer Customizing the scan settings for an individual scan jobSetting the scanned image file type Customizing the scan settings when scanning to e-mail Sending a fax Sending a fax using the ADFSending a fax using the scanner glass Faxing Inserting a pause in a fax number Sending a broadcast fax Click Group Membership Setting up the Address Book for faxingCreating a fax number entry using Address Book Editor Creating a fax number entry using the Embedded Web Server Creating a fax group using Address Book Editor Creating a fax number entry using the printer control panel Creating a fax group using the printer control panel Creating a fax group using the Embedded Web Server Receiving a fax Canceling a fax jobSetting the fax receive mode Fax receive mode Printing secure faxes Adjusting fax activity report settingsEnabling secure faxes Enabling Color Fax Printing fax reportsSending a fax at a specified time Limiting who can send faxes to the printer Limiting access to fax and scan operations Setting up to fax while behind a PBX Customizing dial settingsSetting the dialing mode Adjusting the volume Selecting the type of document being faxed Setting the time delay before receiving a fax automaticallyAdjusting the fax resolution Making a fax lighter or darker Customizing the fax settings for an individual fax jobSetting the delayed start time Understanding jam messages and locations Clearing jamsAvoiding jams Area name Jam message 100 Clearing Tray 1 MPT jams 101 102 103 104 Clearing Tray 2 jams 105 106 107 108 109 Clearing Tray 3 jams 110 111 112 113 Clearing jams in the fuser 114 115 116 Clearing jams in the duplex unit 117 118 119 Clearing jams in the ADF 120 121 Menus list Default Settings MenuCopy Defaults menu Und ersta ndin g print e r men us Menu item 123 124 125 Scan Defaults menu 126 Image Compression Fax Defaults menuDelayed Start 127 128 Tray Settings menuTray 1 MPT menu Display Popup Tray 2 menuTray 3 menu 129 130 Information Pages menu 131 Admin MenuBilling Meters menu Address Book menu 132 Print Language menu PostScript 133PCL Ethernet Network Settings menu134 Initialize NVM 135Protocol IP Filter 136 Parallel Settings menuUSB Settings menu Fax Settings menu 137 138 139 140 System Settings menu Alert Tone 141 Time-Out 142 143 144 Maintenance menu 145 Secure Settings menu 146 Admin Reports menuScan to Email menu 147 Panel Language Menu Und ersta ndin g print e r message s List of status and error messages Email Error, Invalid POP3 Server Crum ErrorDisabled Func Duplexer Error Fuser Crum Error, Reseat Fuser Email Login Error, POP3 Login FailedEmail Login Error, Smtp Login Failed Fan Motor Error Insert Transfer Unit Hard Drive FullInsert color Insert Fuser, Restart Printer Jam at Reg. Roll, Open Door a Invalid UserJam at Duplexer Jam at Exit, Open Door a Network Scan Error, Connection Timeout Login ErrorMCU Firmware Error MCU Nvram Error Network Scan Error, Invalid SMB/FTP Server Network Scan Error, Directory Not FoundNetwork Scan Error, Email Server Full Network Scan Error, File Name Exists PCL Error Network Scan Error, Smtp Connection FailedNon-Genuine Toner Installed NV RAM Error Replace color Print Cartridge Soon RAM ErrorRemove Tape, color Cartridge Replace color Print Cartridge Restart Printer Scan ErrorScanner Lamp Error Replace Transfer Unit Soon 158 Wrong Paper Type Smtp Server ErrorSelect Function Tray x is Missing Storing supplies Cleaning the printerCleaning the exterior of the printer Main taining th e prin t er 161 Cleaning the scanner glassOrdering supplies Ordering print cartridges Before moving the printer Moving the printerOrdering a fuser Ordering a transfer belt 163 Locking the scanner 164 Removing the printer from the 550-sheet drawer 165 166 167 Setting the printer up in a new locationMoving the printer to another location 168 Adjusting the color registrationAdjusting the color registration automatically Adjusting the color registration manually 169 170 Locking the administrator menusAdjusting Power Saver Adm inistra tiv e support 171 Setting the Auto ResetUsing the Embedded Web Server Click Properties Click Mail Alerts Creating e-mail alerts172 Printer control panel display is blank Solving printing problemsTroublesho oting Online customer support Checking an unresponsive printer 174 Jobs do not printJob takes longer than expected to print Tray linking does not work Scanner unit does not close Solving copy problemsUnexpected page breaks occur Copier does not respond Is the Toner LOW? 176 Scan was not successful Solving scan problemsPartial document or photo copies Scanner does not respond 178 Scanning takes too long or freezes the computerPoor scanned image quality Cannot send or receive a fax Solving fax problemsPartial document or photo scans Cannot scan from a computer Check the Telephone Wall Jack 180 181 Can send but not receive faxesCan receive but not send faxes 182 Solving option problemsReceived fax has poor print quality Paper jam message remains after jam is cleared Solving paper feed problemsDrawers Paper frequently jams 184 Solving print quality problemsRepeating defects Color misregistration 185 Light colored line, white line, or incorrectly colored line 186 Streaked vertical linesPrint is too light 187 Print irregularitiesPrint is too dark Skewed print Transparency print quality is poorUneven print density Incorrect margins 189 Blank pagesClipped images 190 Solid color pagesPaper curl Toner specks 191 FAQ about color printingWhat is RGB color? Toner rubs off 192 Contacting Customer Support Lexmark International, Inc. All rights reserved Edition notice193 194 TrademarksIndustry Canada compliance statement 195 Avis de conformité aux normes de l’industrie du CanadaEuropean Community EC directives conformity Meter average sound pressure, dBA Noise emission levels196 197 198 199 New Zealand Telecom equipment notice Verwendung dieses Produkts in der Schweiz Using this product in SwitzerlandSouth Africa telecommunications notice Utilisation de ce produit en Suisse 201 Power consumptionLaser notice Laser advisory label 202 Statement of Limited Warranty 203 Limited warranty service Limitation of liability 204 205 SymbolsIndex Numerics 206 Number 27 setting the time 207 208 Partial document or photo scans 209 210 Tray 3 129 troubleshooting