Creating e-mail alerts, 172 | Lexmark 560n specification

Creating an administrator password for the Embedded Web Server

1Open a Web browser.

2In the address bar, type the IP address of the printer, and then press Enter. If the Java applet screen appears, click Yes.

3Click Properties.

4Under Security, click Administrator Security Settings.

5Select the Enable Administrator Mode check box.

6Fill in the log-in information:

aIn the User Name field, enter the log-in name for the administrator.

bIn the Password field, enter the log-in password.

cIn the Verify Password field, re-enter the log-in password.

7Click Save Changes. The new password has been set and anyone with the administrator name and password can log in and make changes to the printer configuration and settings.

Creating e-mail alerts

Note: In order to use this function, Email Server (SMTP) must be configured from the Embedded Web Server.

When connected to a network environment in which sending and receiving of e-mail is possible, the printer can send an e-mail report to specified e-mail addresses containing the following information:

•Network settings and the printer status

•Status of errors which have occurred on the printer

To set up e-mail alerts for this printer:

1Open a Web browser.

2In the address bar, type the IP address of the printer, and then press Enter. If the Java applet screen appears, click Yes.

3Click Properties.

4Click Mail Alerts.

5Select the Enable Mail Alerts check box.

6Fill in the Mail Address fields with the desired e-mail addresses.

7Click the Notification Items you want to include in the e-mail message.

8Click Save Changes.

Administrative support

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Lexmark 560n manual Creating e-mail alerts, 172, Click Properties Click Mail Alerts

Contents

Users Guide MayPage Contents Printing Copying Scanning Faxing Sending a fax 122 Clearing jams 148 160170 173 191 193 205 Safety info rm ation Checking the box contents Learn in g about the printer Printer configurations Basic modelPage Fully configured model Understanding the printer control panel Description Back Printer control panel item DescriptionControl panel item Description Getting the printer ready to fax Choosing a fax connection Using an RJ11 adapter EquipmentBenefits Country/region United Kingdom Italy Ireland Sweden Finland FAX Country/region Saudi Arabia Israel United Arab Emirates Egypt Poland BulgariaCzech Republic Russia Belgium Australia Spain South Africa Turkey Country/region Connecting directly to a telephone wall jack Connecting to a telephone Remove the protective plug from the EXT port of the printer Connecting to an answering machine Connecting to a computer with a modem Setting the outgoing fax name and number If you live Setting the country codeSelect France United States Brazil Learning about the printer Setting the date Setting the time Understanding Address Book Editor Understanding the fax and scan softwareUnderstanding Express Scan Manager Installing o ption s Installing a 550-sheet drawer Securing the 550-sheet drawer to the printer Align the tray, and insert it Installing options Installing a multi-protocol network card Page Installing a memory card Page Page Attaching cables Ethernet port USB symbol USB port Installing options Load in g pape r a nd s p ecialty med ia Loading Tray 1 MPTPage Loading Tray 2 and Tray Page Setting the Paper Type Linking traysPage Pap er and specialty m edia g uide Paper characteristicsPaper guidelines Selecting preprinted forms and letterhead Using recycled paper Using letterheadTop Using envelopes Using labels Using card stock Storing paper Supported paper sizes, types, and weights Supported paper sizes Supported paper types Paper typePaper Card stock Transparencies Paper labels Envelopes Multipurpose feeder Supported paper weights Paper capacitiesTray Multipurpose feeder Tray 1 MPT Paper type Multipurpose feeder Tray Envelopes Installing printer software Printing the configurationPrin ting Printing a document from Windows Using Secure printing Printing the demoUnderstanding Secure Print Printing Secure Print jobs from the printer control panel Using Proof printing Canceling a print jobCanceling a print job from the printer control panel Understanding Proof Print Canceling a print job from the Windows desktop Canceling a print job from the Windows taskbarCanceling a print job from Mac OS Cop ying Making a copyAutomatic Document Feeder ADF Scanner glass Customizing copy settings Selecting a paper tray for copiesCollating copies Collated Reducing or enlarging copies Selecting the type of document being copied Adjusting the sharpness of a copy Adjusting copy qualityMaking a copy lighter or darker Adjusting the color saturation of a copy Adjusting the auto exposure of copies Centering an image on a Up settingCopying multiple pages onto a single sheet Printing a poster Poster setting DescriptionRepeating images on a sheet Canceling a copy job Setting the copy margins Scanning a document using the computer Scan ning Scanning documents directly to other applications Customizing scan settings using the computerScanning text for editing General tab OptionsAdvanced tab Options Channels Canceling a scan job Scanning clear images from magazines or newspapersScanning to a computer Sharing a folder in Windows Creating a computer address using Address Book Editor Click Computer SMB Click Computer Settings Wizard Setting up scanning to a computer Macintosh Creating a computer address using the Embedded Web ServerClick Address Book Select Share files and folders using SMB Select Enable AccountsMac OS X version Click Ethernet Creating an FTP address using Address Book Editor Scanning to an FTP serverScanning to a computer over the network Click Server FTP Creating an FTP address using the Embedded Web Server Scanning to an FTP address Setting up the Smtp server Creating an e-mail address using Address Book EditorMail setting Description Scanning to e-mail Creating an e-mail address using the Embedded Web Server Creating an e-mail group using the Embedded Web Server Adjusting the auto exposure of scanned images Scanning to an e-mail address Adjusting the color saturation of a scanned image Adjusting the image compression of a scanned imageAdjusting the scan resolution Adjusting the sharpness of a scanned image Selecting the size of the document being scanned Changing the maximum e-mail size of a scanned imageChanging the scan destination Changing the Tiff format for a scanned image Selecting the type of document being scanned Setting the scan color modeMaking a scanned image lighter or darker Customizing the scan settings for an individual scan job Setting the scanned image file typeCustomizing the scan settings when scanning to e-mail Customizing the scan settings when scanning to a computer Sending a fax using the ADF Sending a fax using the scanner glassFaxing Sending a fax Sending a broadcast fax Inserting a pause in a fax number Setting up the Address Book for faxing Creating a fax number entry using Address Book EditorCreating a fax number entry using the Embedded Web Server Click Group Membership Creating a fax number entry using the printer control panel Creating a fax group using Address Book Editor Creating a fax group using the Embedded Web Server Creating a fax group using the printer control panel Canceling a fax job Setting the fax receive modeFax receive mode Receiving a fax Enabling secure faxes Adjusting fax activity report settingsPrinting secure faxes Sending a fax at a specified time Printing fax reportsEnabling Color Fax Limiting access to fax and scan operations Limiting who can send faxes to the printer Customizing dial settings Setting the dialing modeAdjusting the volume Setting up to fax while behind a PBX Adjusting the fax resolution Setting the time delay before receiving a fax automaticallySelecting the type of document being faxed Setting the delayed start time Customizing the fax settings for an individual fax jobMaking a fax lighter or darker Avoiding jams Clearing jamsUnderstanding jam messages and locations Jam message Area name Clearing Tray 1 MPT jams 100 101 102 103 Clearing Tray 2 jams 104 105 106 107 108 Clearing Tray 3 jams 109 110 111 112 Clearing jams in the fuser 113 114 115 Clearing jams in the duplex unit 116 117 118 Clearing jams in the ADF 119 120 121 Default Settings Menu Copy Defaults menuUnd ersta ndin g print e r men us Menus list 123 Menu item 124 Scan Defaults menu 125 126 Fax Defaults menu Delayed Start127 Image Compression Tray 1 MPT menu Tray Settings menu128 Tray 2 menu Tray 3 menu129 Display Popup Information Pages menu 130 Admin Menu Billing Meters menuAddress Book menu 131 Print Language menu 132 PCL 133PostScript 134 Network Settings menuEthernet 135 ProtocolIP Filter Initialize NVM Parallel Settings menu USB Settings menuFax Settings menu 136 137 138 139 System Settings menu 140 141 Alert Tone 142 Time-Out 143 Maintenance menu 144 Secure Settings menu 145 Scan to Email menu Admin Reports menu146 Panel Language Menu 147 List of status and error messages Und ersta ndin g print e r message s Crum Error Disabled FuncDuplexer Error Email Error, Invalid POP3 Server Email Login Error, POP3 Login Failed Email Login Error, Smtp Login FailedFan Motor Error Fuser Crum Error, Reseat Fuser Hard Drive Full Insert colorInsert Fuser, Restart Printer Insert Transfer Unit Invalid User Jam at DuplexerJam at Exit, Open Door a Jam at Reg. Roll, Open Door a Login Error MCU Firmware ErrorMCU Nvram Error Network Scan Error, Connection Timeout Network Scan Error, Directory Not Found Network Scan Error, Email Server FullNetwork Scan Error, File Name Exists Network Scan Error, Invalid SMB/FTP Server Network Scan Error, Smtp Connection Failed Non-Genuine Toner InstalledNV RAM Error PCL Error RAM Error Remove Tape, color CartridgeReplace color Print Cartridge Replace color Print Cartridge Soon Scan Error Scanner Lamp ErrorReplace Transfer Unit Soon Restart Printer 158 Smtp Server Error Select FunctionTray x is Missing Wrong Paper Type Cleaning the printer Cleaning the exterior of the printerMain taining th e prin t er Storing supplies Cleaning the scanner glass Ordering suppliesOrdering print cartridges 161 Moving the printer Ordering a fuserOrdering a transfer belt Before moving the printer Locking the scanner 163 Removing the printer from the 550-sheet drawer 164 165 166 Moving the printer to another location Setting the printer up in a new location167 Adjusting the color registration Adjusting the color registration automaticallyAdjusting the color registration manually 168 169 Locking the administrator menus Adjusting Power SaverAdm inistra tiv e support 170 Using the Embedded Web Server Setting the Auto Reset171 172 Creating e-mail alertsClick Properties Click Mail Alerts Solving printing problems Troublesho otingOnline customer support Checking an unresponsive printer Printer control panel display is blank Jobs do not print Job takes longer than expected to printTray linking does not work 174 Solving copy problems Unexpected page breaks occurCopier does not respond Scanner unit does not close 176 Is the Toner LOW? Solving scan problems Partial document or photo copiesScanner does not respond Scan was not successful Poor scanned image quality Scanning takes too long or freezes the computer178 Solving fax problems Partial document or photo scansCannot scan from a computer Cannot send or receive a fax 180 Check the Telephone Wall Jack Can receive but not send faxes Can send but not receive faxes181 Received fax has poor print quality Solving option problems182 Solving paper feed problems DrawersPaper frequently jams Paper jam message remains after jam is cleared Solving print quality problems Repeating defectsColor misregistration 184 Light colored line, white line, or incorrectly colored line 185 Print is too light Streaked vertical lines186 Print is too dark Print irregularities187 Transparency print quality is poor Uneven print densityIncorrect margins Skewed print Clipped images Blank pages189 Solid color pages Paper curlToner specks 190 FAQ about color printing What is RGB color?Toner rubs off 191 Contacting Customer Support 192 193 Edition noticeLexmark International, Inc. All rights reserved Industry Canada compliance statement Trademarks194 European Community EC directives conformity Avis de conformité aux normes de l’industrie du Canada195 196 Noise emission levelsMeter average sound pressure, dBA 197 198 New Zealand Telecom equipment notice 199 Using this product in Switzerland South Africa telecommunications noticeUtilisation de ce produit en Suisse Verwendung dieses Produkts in der Schweiz Power consumption Laser noticeLaser advisory label 201 Statement of Limited Warranty 202 Limited warranty service 203 204 Limitation of liability Symbols IndexNumerics 205 Number 27 setting the time 206 207 208 209 Partial document or photo scans Tray 3 129 troubleshooting 210