Printing fax reports, Enabling Color Fax | Lexmark 560n specs

Printing fax reports

Several fax reports are available to provide information about faxing activities, directories, and pending jobs. The Speed Dial report and the Address Book report display information about fax numbers and individual or group recipients. The Fax Activity report provides information about completed fax jobs. The Fax Pending report provides a list of faxes waiting to be sent. To print a fax report:

1Make sure the printer is on and Select Function appears.

2From the printer control panel, press System.

3Press or repeatedly until Admin Menu appears, and then press OK.

4Press or repeatedly until Admin Reports appears, and then press OK.

5Press or repeatedly to select the report you want, and then press OK. The selected report prints, and the printer returns to Select Function.

Sending a fax at a specified time

To send a fax at a specified time (within 24 hours):

1From the printer control panel, press Fax.

2Press or repeatedly until Delayed Start appears, and then press OK.

3Press or repeatedly until On appears, and then press OK.

4Use the keypad to enter the time, and then press or to move to the next digit. After the time is entered, press OK.

5Press or repeatedly until Fax to appears, and then press OK.

Enabling Color Fax

1From the printer control panel, press System.

2Press or repeatedly until Admin Menu appears, and then press OK.

3Press or repeatedly until Fax Settings appears, and then press OK.

4Press or repeatedly until Color Fax appears, and then press OK.

5Press or repeatedly until On appears, and then press OK.

Note: Changing the Color Fax setting requires that the printer be turned off and then on again.

6Press repeatedly until Select Function appears.

Notes:

•Color fax transmission is not available during the transmission or reception of other data.

•When the scanner glass is used for Color Fax, only one page can be scanned for one job.

•Color Fax may not work properly if the receiving or sending end is not a color fax machine.

•Color Fax is not available for group faxing.

Faxing

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Lexmark 560n manual Printing fax reports, Sending a fax at a specified time, Enabling Color Fax

Contents

May Users GuidePage Contents Copying Printing Scanning Sending a fax Faxing Clearing jams 122 160 148170 173 191 205 193 Safety info rm ation Learn in g about the printer Checking the box contents Basic model Printer configurationsPage Fully configured model Description Understanding the printer control panel Printer control panel item Description BackControl panel item Description Choosing a fax connection Getting the printer ready to fax Equipment Using an RJ11 adapterBenefits Country/region United Kingdom Italy Ireland Sweden Finland FAX Egypt Poland Bulgaria Country/region Saudi Arabia Israel United Arab EmiratesCzech Republic Russia Belgium Australia Spain South Africa Turkey Country/region Connecting to a telephone Connecting directly to a telephone wall jack Remove the protective plug from the EXT port of the printer Connecting to an answering machine Connecting to a computer with a modem Setting the outgoing fax name and number Setting the country code If you liveSelect France United States Brazil Learning about the printer Setting the time Setting the date Understanding the fax and scan software Understanding Address Book EditorUnderstanding Express Scan Manager Installing a 550-sheet drawer Installing o ption s Securing the 550-sheet drawer to the printer Align the tray, and insert it Installing options Installing a multi-protocol network card Page Installing a memory card Page Page Attaching cables Ethernet port USB symbol USB port Installing options Loading Tray 1 MPT Load in g pape r a nd s p ecialty med iaPage Loading Tray 2 and Tray Page Linking trays Setting the Paper TypePage Paper characteristics Pap er and specialty m edia g uidePaper guidelines Selecting preprinted forms and letterhead Using letterhead Using recycled paperTop Using envelopes Using labels Storing paper Using card stock Supported paper sizes Supported paper sizes, types, and weights Paper type Supported paper typesPaper Card stock Transparencies Paper labels Envelopes Multipurpose feeder Paper capacities Supported paper weightsTray Multipurpose feeder Tray 1 MPT Envelopes Paper type Multipurpose feeder Tray Printing the configuration Installing printer softwarePrin ting Printing a document from Windows Printing the demo Using Secure printingUnderstanding Secure Print Printing Secure Print jobs from the printer control panel Canceling a print job Using Proof printingCanceling a print job from the printer control panel Understanding Proof Print Canceling a print job from the Windows taskbar Canceling a print job from the Windows desktopCanceling a print job from Mac OS Making a copy Cop yingAutomatic Document Feeder ADF Scanner glass Selecting a paper tray for copies Customizing copy settingsCollating copies Collated Selecting the type of document being copied Reducing or enlarging copies Adjusting copy quality Adjusting the sharpness of a copyMaking a copy lighter or darker Adjusting the auto exposure of copies Adjusting the color saturation of a copy Up setting Centering an image on aCopying multiple pages onto a single sheet Poster setting Description Printing a posterRepeating images on a sheet Setting the copy margins Canceling a copy job Scan ning Scanning a document using the computer Customizing scan settings using the computer Scanning documents directly to other applicationsScanning text for editing Options General tabAdvanced tab Options Channels Scanning clear images from magazines or newspapers Canceling a scan jobScanning to a computer Sharing a folder in Windows Click Computer SMB Click Computer Settings Wizard Creating a computer address using Address Book Editor Creating a computer address using the Embedded Web Server Setting up scanning to a computer MacintoshClick Address Book Select Enable Accounts Select Share files and folders using SMBMac OS X version Click Ethernet Scanning to an FTP server Creating an FTP address using Address Book EditorScanning to a computer over the network Click Server FTP Scanning to an FTP address Creating an FTP address using the Embedded Web Server Creating an e-mail address using Address Book Editor Setting up the Smtp serverMail setting Description Scanning to e-mail Creating an e-mail group using the Embedded Web Server Creating an e-mail address using the Embedded Web Server Scanning to an e-mail address Adjusting the auto exposure of scanned images Adjusting the image compression of a scanned image Adjusting the color saturation of a scanned imageAdjusting the scan resolution Adjusting the sharpness of a scanned image Changing the maximum e-mail size of a scanned image Selecting the size of the document being scannedChanging the scan destination Changing the Tiff format for a scanned image Setting the scan color mode Selecting the type of document being scannedMaking a scanned image lighter or darker Setting the scanned image file type Customizing the scan settings for an individual scan jobCustomizing the scan settings when scanning to e-mail Customizing the scan settings when scanning to a computer Sending a fax using the scanner glass Sending a fax using the ADFFaxing Sending a fax Inserting a pause in a fax number Sending a broadcast fax Creating a fax number entry using Address Book Editor Setting up the Address Book for faxingCreating a fax number entry using the Embedded Web Server Click Group Membership Creating a fax group using Address Book Editor Creating a fax number entry using the printer control panel Creating a fax group using the printer control panel Creating a fax group using the Embedded Web Server Setting the fax receive mode Canceling a fax jobFax receive mode Receiving a fax Adjusting fax activity report settings Enabling secure faxesPrinting secure faxes Printing fax reports Sending a fax at a specified timeEnabling Color Fax Limiting who can send faxes to the printer Limiting access to fax and scan operations Setting the dialing mode Customizing dial settingsAdjusting the volume Setting up to fax while behind a PBX Setting the time delay before receiving a fax automatically Adjusting the fax resolutionSelecting the type of document being faxed Customizing the fax settings for an individual fax job Setting the delayed start timeMaking a fax lighter or darker Clearing jams Avoiding jamsUnderstanding jam messages and locations Area name Jam message 100 Clearing Tray 1 MPT jams 101 102 103 104 Clearing Tray 2 jams 105 106 107 108 109 Clearing Tray 3 jams 110 111 112 113 Clearing jams in the fuser 114 115 116 Clearing jams in the duplex unit 117 118 119 Clearing jams in the ADF 120 121 Copy Defaults menu Default Settings MenuUnd ersta ndin g print e r men us Menus list Menu item 123 124 125 Scan Defaults menu 126 Delayed Start Fax Defaults menu127 Image Compression Tray Settings menu Tray 1 MPT menu128 Tray 3 menu Tray 2 menu129 Display Popup 130 Information Pages menu Billing Meters menu Admin MenuAddress Book menu 131 132 Print Language menu 133 PCLPostScript Network Settings menu 134Ethernet Protocol 135IP Filter Initialize NVM USB Settings menu Parallel Settings menuFax Settings menu 136 137 138 139 140 System Settings menu Alert Tone 141 Time-Out 142 143 144 Maintenance menu 145 Secure Settings menu Admin Reports menu Scan to Email menu146 147 Panel Language Menu Und ersta ndin g print e r message s List of status and error messages Disabled Func Crum ErrorDuplexer Error Email Error, Invalid POP3 Server Email Login Error, Smtp Login Failed Email Login Error, POP3 Login FailedFan Motor Error Fuser Crum Error, Reseat Fuser Insert color Hard Drive FullInsert Fuser, Restart Printer Insert Transfer Unit Jam at Duplexer Invalid UserJam at Exit, Open Door a Jam at Reg. Roll, Open Door a MCU Firmware Error Login ErrorMCU Nvram Error Network Scan Error, Connection Timeout Network Scan Error, Email Server Full Network Scan Error, Directory Not FoundNetwork Scan Error, File Name Exists Network Scan Error, Invalid SMB/FTP Server Non-Genuine Toner Installed Network Scan Error, Smtp Connection FailedNV RAM Error PCL Error Remove Tape, color Cartridge RAM ErrorReplace color Print Cartridge Replace color Print Cartridge Soon Scanner Lamp Error Scan ErrorReplace Transfer Unit Soon Restart Printer 158 Select Function Smtp Server ErrorTray x is Missing Wrong Paper Type Cleaning the exterior of the printer Cleaning the printerMain taining th e prin t er Storing supplies Ordering supplies Cleaning the scanner glassOrdering print cartridges 161 Ordering a fuser Moving the printerOrdering a transfer belt Before moving the printer 163 Locking the scanner 164 Removing the printer from the 550-sheet drawer 165 166 Setting the printer up in a new location Moving the printer to another location167 Adjusting the color registration automatically Adjusting the color registrationAdjusting the color registration manually 168 169 Adjusting Power Saver Locking the administrator menusAdm inistra tiv e support 170 Setting the Auto Reset Using the Embedded Web Server171 Creating e-mail alerts 172Click Properties Click Mail Alerts Troublesho oting Solving printing problemsOnline customer support Checking an unresponsive printer Printer control panel display is blank Job takes longer than expected to print Jobs do not printTray linking does not work 174 Unexpected page breaks occur Solving copy problemsCopier does not respond Scanner unit does not close Is the Toner LOW? 176 Partial document or photo copies Solving scan problemsScanner does not respond Scan was not successful Scanning takes too long or freezes the computer Poor scanned image quality178 Partial document or photo scans Solving fax problemsCannot scan from a computer Cannot send or receive a fax Check the Telephone Wall Jack 180 Can send but not receive faxes Can receive but not send faxes181 Solving option problems Received fax has poor print quality182 Drawers Solving paper feed problemsPaper frequently jams Paper jam message remains after jam is cleared Repeating defects Solving print quality problemsColor misregistration 184 185 Light colored line, white line, or incorrectly colored line Streaked vertical lines Print is too light186 Print irregularities Print is too dark187 Uneven print density Transparency print quality is poorIncorrect margins Skewed print Blank pages Clipped images189 Paper curl Solid color pagesToner specks 190 What is RGB color? FAQ about color printingToner rubs off 191 192 Contacting Customer Support Edition notice 193Lexmark International, Inc. All rights reserved Trademarks Industry Canada compliance statement194 Avis de conformité aux normes de l’industrie du Canada European Community EC directives conformity195 Noise emission levels 196Meter average sound pressure, dBA 197 198 199 New Zealand Telecom equipment notice South Africa telecommunications notice Using this product in SwitzerlandUtilisation de ce produit en Suisse Verwendung dieses Produkts in der Schweiz Laser notice Power consumptionLaser advisory label 201 202 Statement of Limited Warranty 203 Limited warranty service Limitation of liability 204 Index SymbolsNumerics 205 206 Number 27 setting the time 207 208 Partial document or photo scans 209 210 Tray 3 129 troubleshooting