Selecting the type of document being scanned | Lexmark 560n guide

3Press or repeatedly until Scan Defaults appears, and then press OK.

4Press or repeatedly until TIFF File Format appears, and then press OK.

5Press or repeatedly to select the TIFF file format you want, and then press OK.

6Press repeatedly until Select Function appears.

Selecting the type of document being scanned

The scanner optimizes the appearance of the scanned output based on the contents of the original document. The following document types are available:

•Text—Used for black-and-white or colored text

•Mixed—Used when the original documents are a mixture of text and graphics or photos, such as magazines or newspapers

•Photo—Used for photo prints

1From the printer control panel, press System.

2Press or repeatedly until Default Settings appears, and then press OK.

3Press or repeatedly until Scan Defaults appears, and then press OK.

4Press or repeatedly until Document Type appears, and then press OK.

5Press or repeatedly to select the document type you want, and then press OK.

6Press repeatedly until Select Function appears.

Making a scanned image lighter or darker

1From the printer control panel, press System.

2Press or repeatedly until Default Settings appears, and then press OK.

3Press or repeatedly until Scan Defaults appears, and then press OK.

4Press or repeatedly until Lighten/Darken appears, and then press OK.

5Press or repeatedly to lighten or darken the scan, and then press OK.

6Press repeatedly until Select Function appears.

Setting the scan color mode

You can scan an image in color or in black and white. Scanning in black-and-white significantly reduces the file size of the scanned images. An image scanned in color will have a larger file size than the same image scanned in black and white.

1From the printer control panel, press System.

2Press or repeatedly until Default Settings appears, and then press OK.

3Press or repeatedly until Scan Defaults appears, and then press OK.

4Press or repeatedly until Color appears, and then press OK.

Scanning

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Lexmark 560n manual Selecting the type of document being scanned, Making a scanned image lighter or darker

Contents

Users Guide MayPage Contents Printing Copying Scanning Faxing Sending a fax 122 Clearing jams 148 160170 173 191 193 205 Safety info rm ation Checking the box contents Learn in g about the printer Printer configurations Basic modelPage Fully configured model Understanding the printer control panel Description Printer control panel item Description BackControl panel item Description Getting the printer ready to fax Choosing a fax connection Using an RJ11 adapter EquipmentBenefits Country/region United Kingdom Italy Ireland Sweden Finland FAX Country/region Saudi Arabia Israel United Arab Emirates Egypt Poland BulgariaCzech Republic Russia Belgium Australia Spain South Africa Turkey Country/region Connecting directly to a telephone wall jack Connecting to a telephone Remove the protective plug from the EXT port of the printer Connecting to an answering machine Connecting to a computer with a modem Setting the outgoing fax name and number Setting the country code If you liveSelect France United States Brazil Learning about the printer Setting the date Setting the time Understanding the fax and scan software Understanding Address Book EditorUnderstanding Express Scan Manager Installing o ption s Installing a 550-sheet drawer Securing the 550-sheet drawer to the printer Align the tray, and insert it Installing options Installing a multi-protocol network card Page Installing a memory card Page Page Attaching cables Ethernet port USB symbol USB port Installing options Load in g pape r a nd s p ecialty med ia Loading Tray 1 MPTPage Loading Tray 2 and Tray Page Setting the Paper Type Linking traysPage Paper characteristics Pap er and specialty m edia g uidePaper guidelines Selecting preprinted forms and letterhead Using letterhead Using recycled paperTop Using envelopes Using labels Using card stock Storing paper Supported paper sizes, types, and weights Supported paper sizes Supported paper types Paper typePaper Card stock Transparencies Paper labels Envelopes Multipurpose feeder Supported paper weights Paper capacitiesTray Multipurpose feeder Tray 1 MPT Paper type Multipurpose feeder Tray Envelopes Installing printer software Printing the configurationPrin ting Printing a document from Windows Using Secure printing Printing the demoUnderstanding Secure Print Printing Secure Print jobs from the printer control panel Using Proof printing Canceling a print jobCanceling a print job from the printer control panel Understanding Proof Print Canceling a print job from the Windows taskbar Canceling a print job from the Windows desktopCanceling a print job from Mac OS Cop ying Making a copyAutomatic Document Feeder ADF Scanner glass Customizing copy settings Selecting a paper tray for copiesCollating copies Collated Reducing or enlarging copies Selecting the type of document being copied Adjusting copy quality Adjusting the sharpness of a copyMaking a copy lighter or darker Adjusting the color saturation of a copy Adjusting the auto exposure of copies Up setting Centering an image on aCopying multiple pages onto a single sheet Poster setting Description Printing a posterRepeating images on a sheet Canceling a copy job Setting the copy margins Scanning a document using the computer Scan ning Customizing scan settings using the computer Scanning documents directly to other applicationsScanning text for editing General tab OptionsAdvanced tab Options Channels Canceling a scan job Scanning clear images from magazines or newspapersScanning to a computer Sharing a folder in Windows Creating a computer address using Address Book Editor Click Computer SMB Click Computer Settings Wizard Creating a computer address using the Embedded Web Server Setting up scanning to a computer MacintoshClick Address Book Select Share files and folders using SMB Select Enable AccountsMac OS X version Click Ethernet Creating an FTP address using Address Book Editor Scanning to an FTP serverScanning to a computer over the network Click Server FTP Creating an FTP address using the Embedded Web Server Scanning to an FTP address Setting up the Smtp server Creating an e-mail address using Address Book EditorMail setting Description Scanning to e-mail Creating an e-mail address using the Embedded Web Server Creating an e-mail group using the Embedded Web Server Adjusting the auto exposure of scanned images Scanning to an e-mail address Adjusting the color saturation of a scanned image Adjusting the image compression of a scanned imageAdjusting the scan resolution Adjusting the sharpness of a scanned image Selecting the size of the document being scanned Changing the maximum e-mail size of a scanned imageChanging the scan destination Changing the Tiff format for a scanned image Setting the scan color mode Selecting the type of document being scannedMaking a scanned image lighter or darker Customizing the scan settings for an individual scan job Setting the scanned image file typeCustomizing the scan settings when scanning to e-mail Customizing the scan settings when scanning to a computer Sending a fax using the ADF Sending a fax using the scanner glassFaxing Sending a fax Sending a broadcast fax Inserting a pause in a fax number Setting up the Address Book for faxing Creating a fax number entry using Address Book EditorCreating a fax number entry using the Embedded Web Server Click Group Membership Creating a fax number entry using the printer control panel Creating a fax group using Address Book Editor Creating a fax group using the Embedded Web Server Creating a fax group using the printer control panel Canceling a fax job Setting the fax receive modeFax receive mode Receiving a fax Adjusting fax activity report settings Enabling secure faxesPrinting secure faxes Printing fax reports Sending a fax at a specified timeEnabling Color Fax Limiting access to fax and scan operations Limiting who can send faxes to the printer Customizing dial settings Setting the dialing modeAdjusting the volume Setting up to fax while behind a PBX Setting the time delay before receiving a fax automatically Adjusting the fax resolutionSelecting the type of document being faxed Customizing the fax settings for an individual fax job Setting the delayed start timeMaking a fax lighter or darker Clearing jams Avoiding jamsUnderstanding jam messages and locations Jam message Area name Clearing Tray 1 MPT jams 100 101 102 103 Clearing Tray 2 jams 104 105 106 107 108 Clearing Tray 3 jams 109 110 111 112 Clearing jams in the fuser 113 114 115 Clearing jams in the duplex unit 116 117 118 Clearing jams in the ADF 119 120 121 Default Settings Menu Copy Defaults menuUnd ersta ndin g print e r men us Menus list 123 Menu item 124 Scan Defaults menu 125 126 Fax Defaults menu Delayed Start127 Image Compression Tray Settings menu Tray 1 MPT menu128 Tray 2 menu Tray 3 menu129 Display Popup Information Pages menu 130 Admin Menu Billing Meters menuAddress Book menu 131 Print Language menu 132 133 PCLPostScript Network Settings menu 134Ethernet 135 ProtocolIP Filter Initialize NVM Parallel Settings menu USB Settings menuFax Settings menu 136 137 138 139 System Settings menu 140 141 Alert Tone 142 Time-Out 143 Maintenance menu 144 Secure Settings menu 145 Admin Reports menu Scan to Email menu146 Panel Language Menu 147 List of status and error messages Und ersta ndin g print e r message s Crum Error Disabled FuncDuplexer Error Email Error, Invalid POP3 Server Email Login Error, POP3 Login Failed Email Login Error, Smtp Login FailedFan Motor Error Fuser Crum Error, Reseat Fuser Hard Drive Full Insert colorInsert Fuser, Restart Printer Insert Transfer Unit Invalid User Jam at DuplexerJam at Exit, Open Door a Jam at Reg. Roll, Open Door a Login Error MCU Firmware ErrorMCU Nvram Error Network Scan Error, Connection Timeout Network Scan Error, Directory Not Found Network Scan Error, Email Server FullNetwork Scan Error, File Name Exists Network Scan Error, Invalid SMB/FTP Server Network Scan Error, Smtp Connection Failed Non-Genuine Toner InstalledNV RAM Error PCL Error RAM Error Remove Tape, color CartridgeReplace color Print Cartridge Replace color Print Cartridge Soon Scan Error Scanner Lamp ErrorReplace Transfer Unit Soon Restart Printer 158 Smtp Server Error Select FunctionTray x is Missing Wrong Paper Type Cleaning the printer Cleaning the exterior of the printerMain taining th e prin t er Storing supplies Cleaning the scanner glass Ordering suppliesOrdering print cartridges 161 Moving the printer Ordering a fuserOrdering a transfer belt Before moving the printer Locking the scanner 163 Removing the printer from the 550-sheet drawer 164 165 166 Setting the printer up in a new location Moving the printer to another location167 Adjusting the color registration Adjusting the color registration automaticallyAdjusting the color registration manually 168 169 Locking the administrator menus Adjusting Power SaverAdm inistra tiv e support 170 Setting the Auto Reset Using the Embedded Web Server171 Creating e-mail alerts 172Click Properties Click Mail Alerts Solving printing problems Troublesho otingOnline customer support Checking an unresponsive printer Printer control panel display is blank Jobs do not print Job takes longer than expected to printTray linking does not work 174 Solving copy problems Unexpected page breaks occurCopier does not respond Scanner unit does not close 176 Is the Toner LOW? Solving scan problems Partial document or photo copiesScanner does not respond Scan was not successful Scanning takes too long or freezes the computer Poor scanned image quality178 Solving fax problems Partial document or photo scansCannot scan from a computer Cannot send or receive a fax 180 Check the Telephone Wall Jack Can send but not receive faxes Can receive but not send faxes181 Solving option problems Received fax has poor print quality182 Solving paper feed problems DrawersPaper frequently jams Paper jam message remains after jam is cleared Solving print quality problems Repeating defectsColor misregistration 184 Light colored line, white line, or incorrectly colored line 185 Streaked vertical lines Print is too light186 Print irregularities Print is too dark187 Transparency print quality is poor Uneven print densityIncorrect margins Skewed print Blank pages Clipped images189 Solid color pages Paper curlToner specks 190 FAQ about color printing What is RGB color?Toner rubs off 191 Contacting Customer Support 192 Edition notice 193Lexmark International, Inc. All rights reserved Trademarks Industry Canada compliance statement194 Avis de conformité aux normes de l’industrie du Canada European Community EC directives conformity195 Noise emission levels 196Meter average sound pressure, dBA 197 198 New Zealand Telecom equipment notice 199 Using this product in Switzerland South Africa telecommunications noticeUtilisation de ce produit en Suisse Verwendung dieses Produkts in der Schweiz Power consumption Laser noticeLaser advisory label 201 Statement of Limited Warranty 202 Limited warranty service 203 204 Limitation of liability Symbols IndexNumerics 205 Number 27 setting the time 206 207 208 209 Partial document or photo scans Tray 3 129 troubleshooting 210