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Aastra Telecom 6735I manual Accessing the Directory List, Download the Directory List

Models: 6735I

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Managing Calls

Download the Directory List

Use the following procedure to download the Directory List to your PC using the Aastra Web UI.

Aastra Web UI

1.Click on Operation->Directory.

2.In the Directory List field, click on Save As. A File Download message displays.

3.Click OK.

4.Enter the location on your computer where you want to download the Directory List and click SAVE. The directorylist.csv file downloads to your computer.

5.Use a spreadsheet application to open and view the Directory List.

Accessing the Directory List

Use the following procedures to access the Directory List.

IP Phone UI

1.Press the Services key on the phone to display the Services menu, and select "Directory List". or

Press the Directory softkey (default key is key 2 on the Top Keys).

2.Use the 2 and 5 keys to scroll through the line items in the Directory List.

3.To dial a displayed entry from the Directory List, pick up the handset, press the handsfree key, or press the Dial softkey.

4.To exit the Directory List, press the Quit softkey.

139	41-001451-00 REV00 – 07.2011

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Aastra Telecom 6735I manual Accessing the Directory List, Download the Directory List, Click on Operation-Directory

Contents

Aastra Model 6735i IP Phone Software License Agreement Content IP Phone Keys Key Panel Key Descriptions Keypad KeysContent Content Authentication Support for HTTP/HTTPS Download Methods Vii About this Guide Phone FeaturesWelcome DocumentationInstallation and Setup RequirementsGetting Started Plugging in and Starting the PhoneChecking for firmware Do not unplug the phone Network Connected/Network Disconnected Idle ScreenIdle Screen Idle Screen With Softkeys/Programmable Keys Configured ReferenceIdle Screen with Voicemail Messages Screen Display After Picking Up the HandsetAfter Handset Pickup After Pressing More IP Phone Keys Key PanelText Keys Symbol Keys Key Description Key DescriptionsIP Phone Keys Keypad Keys Keypad Key DescriptionOption Option Number Methods for Customizing Your PhonePhone Options via the IP Phone UI References Using the IP Phone UISimplified Options Menu Using the Aastra Web UI Phone Options via the Aastra Web UIMethods for Customizing Your Phone Headings Descriptions StatusMethods for Customizing Your Phone Select Phone Status Phone StatusPhone Status via IP Phone UI Finding Your Phone’s IP Address Scroll to IP&MAC Addresses and press SelectPhone Status via the Aastra Web UI SIP Account StatusSIP Account Status Status Condition DescriptionRing Tones and Tone Sets Configuration Method Valid Values Default ValueCustomizing Your Phone Ring TonesRing Tone Sets Configuring Ring Tones and Tone SetsGlobal configuration only Select PreferencesClick on Basic Settings-Preferences-Ring Tones For global configurationFor per-line configuration Select Contrast Level Setting Contrast LevelContrast Level Select Backlight Setting the BacklightBacklight Live Dialpad Enabling/Disabling Live Dialpad Select Preferences Select Live DialpadSetting Audio Mode and Headset Mic Volume Audio ModeHeadset Mic Volume Select Preferences Select Set Audio Select Audio ModeSelect Headset Mic Volume Headset Speaker/Headset Headset/SpeakerSet Time and Time Format Configuring Time and DateTime and Date Select Preferences Select Time and Date Select Set TimeSelect Time Format Select Date Format Set Date and Date FormatSelect Preferences Select Time and Date Press Done to save the Date Format Select Preferences Select Time and Date Select Time Zone Set Time ZoneDaylight Savings Time Select Preferences Select Time and Date Select Time Server Automatic DefaultSet Time Servers Select from Time Server 1, Time Server 2, or Time Server0.0 Backspace Click on Basic Settings-Preferences-Time and Date Setting Click Save SettingsLanguage Specifying the Language to UseClick on Basic Settings-Preferences-Language Settings Language InputSpanish Keypad Input Alphabet Tables EnglishFrench Key Uppercase Characters Lowercase CharactersPortuguese GermanItalian Configuring Language Input Using the IP Phone UI RussianClick on Basic Settings- Preferences-Language Settings Select Language.Select Input LanguageLatin 2 Character Set Select User Password and press Select User PasswordSetting a User Password Click on Operation-User PasswordClick on Operation-Phone Lock Resetting a User PasswordReset a User Password Phone Lock Click on Operation-ResetRestarting your phone Select Restart PhoneUnlock the Phone Locking/Unlocking a PhoneLock the Phone 911110 Defining an Emergency Dial PlanDefine an Emergency Dial Plan Line Keys, Programmable Keys, and Softkeys Multiple Line and Call AppearancesKey Function Description ServicesSoftkeys and Programmable Keys XML State Description Softkey Type Default StatesState-Based Softkeys Bottom Keys only Key Display Behavior Label LABSat Jan 1 1218am Line Key Softkey Line/Call Appearance LightsProgrammable Keys Configuring a Line KeySoftkeys Expansion Module Keys Speed Dial KeySpeed Dial Prefix IP Phone UI Creating a Speed Dial Using the Speed Dial Edit Option Press SD buttonPress the 2 key to move to the next field Softkeys Click on Operation-Keypad Speed Dial Select from Digit 1 through DigitEditing Speed Dial Keys Select Preferences Select Speed Dial EditSelect the key configured for speed dial You can configure DND using the Aastra Web UI only Do not Disturb DND KeyConfiguring a DND Key Configuring a BLF Key Busy Lamp Field BLF KeyYou can use a BLF\List configured key to dial out BLF List KeyConfiguring a BLF List Key Contact your System Administrator for the BLF List URI Automatic Call Distribution ACD Key for Sylantro Servers Configuring an Automatic Call Distribution ACD Key Using the ACD Feature on your IP PhonePhone Model Using the ACD KeyACD LED Table Status Unavailable Logged Out AvailableServices Icom Dir Callers Select from Key 1 through Key Configuring Group Call Pickup GCP Key for Sylantro Servers Line Keys, Programmable Keys, and Softkeys Using Group Call Pickup GCP Using Directed Call Pickup/Group Call PickupUsing Directed Call Pickup DCP XML Key Configuring XML Services Expansion Module Keys Configuring an XML Key Programmable Keys Services Key Accessing the XML ServiceFrom the Services Menu From an XML KeyConfiguring a Flash Key Flash KeyConfiguring a Sprecode Key Sprecode KeyConfiguring Park/Pickup Keys Park/Pickup KeysLabel field, enter a label for the pickup softkey Pickup a Parked Call Using the Park Call/Pickup Parked Call FeaturePark a Call How it works Configuring a Last Call Return KeyLast Call Return lcr Key Sylantro Servers only Configuring a Call Forward Key Call Forward KeyBLF/Xfer BLF/Xfer Key Requirements and FunctionalityConfiguring a BLF/Xfer Key Speed Dial/Xfer Speed Dial/Xfer Key Requirements and FunctionalityConfiguring a Speed Dial/Xfer Key Configuring a Speed Dial/Conf Key Speed Dial/Conf101 Services Key Configuring a Services Key Directory Key Configuring a Directory Key Callers List Key Configuring a Callers List Key Configuring an Intercom Key Intercom KeyConfiguring a Phone Lock Key Phone Lock KeyUsing the Lock/Unlock Key on the IP Phone Paging Key Sends the RTP StreamConfiguring a Paging Key Using the Paging Key Configuring a None Key None KeyConfiguring an Empty Key Empty KeyDeleting a Key Softkeys, Programmable Keys, Expansion Module KeysPre-dialing a Number Making CallsDialing a Number Advanced Volume Controls for the Headset Mic Using Handsfree SpeakerphoneUsing a Headset To change this volumeUsing the Icom Key Using IntercomTo Make and Receive Calls Using a Headset Tra Web UI Accessing the Redial ListRedial Delete All Items MuteDeleting from the Redial List Sending an Incoming Call to Voicemail Receiving CallsAnswering an Incoming Call To answer the callPlacing a Call on Hold When on HoldHandling Calls To place a call on holdRetrieving a Held Call Transferring CallsAutomatic Hold Blind TransferIndication of Transferred Calls Transfer Key when handset is liftedTransferring Two Existing Calls To transfer a call to another extensionConferencing Calls Using Local ConferencingConference key when handset is lifted Local ConferencingCentralized Conferencing for Sylantro and Broadsoft Servers Joining Two Active Calls in a Single ConferenceUsing Centralized Conferencing Setting Up Multiple Conferences for Sylantro Server only Joining Additional Parties to Active ConferencesEnding Calls Ending a Conference and Transferring Remaining PartiesDirectory List Accessing Your DirectoryManaging Calls Directory KeyAdding New Entries to the Directory List Sorting Entries and Quick Search FeatureManaging the Directory List Directory List LimitationsAdding Names, Numbers, Labels On ScreenEditing Entries in the Directory List Scrolling Multiple Screens Per EntryArranging Multiple Screens Deleting Entries from the Directory List To delete a single entry from the Directory ListSaving Entries to the Directory List To delete specific numbers, names or labels for an entryTo delete all entries from the Directory List Directory Key Callers List Key Saving from the Callers ListSaving from the Redial List Directory Key Redial List Key Press the Redial List keyDownloading the Directory List to Your PC Click on Operation-Directory Accessing the Directory ListDownload the Directory List Display Item Description Callers ListCaller’s List Screen Display Accessing the Callers List Editing Entries in the Callers List Callers List Key Handsfree ButtonDeleting Entries from the Callers List Downloading the Callers List to Your PCDownload the Callers List Account Configuration DND and Call Forwarding DND Account-Based ConfigurationClick on Basic Settings-Preferences-General Configuring DNDConfiguring DND Using the Aastra Web UI DND disabledClick on Basic Settings-Account Configuration Using DND Modes via the IP Phone UI DND in Account ModeDND in Custom Mode Call Forward Account-Based ConfigurationDND in Phone Mode Default 150 Configuring Cfwd Using the Aastra Web UI 152 153 Using Cfwd via the IP Phone UI Cfwd in Account ModeNumber configured Call Forward Mode ScreenCfwd Enabled Cfwd DisabledCall Forward ChangeState NumberIndicates Cfwd Disabled Cfwd in Phone ModeMode Screen No Cfwd phone Call Forward State Screen Cfwd in Custom Mode Call Forward Account ScreenMode Screen 161 Services Key Callers List Missed Calls IndicatorAccessing and Clearing Missed Calls Using Voicemail VoicemailSuppress Dtmf Playback Additional FeaturesStar Codes Configuring Suppression of Dtmf Playback Click on Basic Settings-PreferencesConfiguring Display of Dtmf Digits Display Dtmf DigitsConfiguring Call Waiting Tone Play Call Waiting ToneConfiguring Call Waiting Tone Period Call Waiting Tone PeriodConfiguring Stuttered Dial Tone Stuttered Dial ToneConfiguring XML Beep Support XML Beep SupportConfiguring Call Hold Reminder During Active Calls Call Hold Reminder During Active CallsConfiguring Call Hold Reminder Call Hold Reminder on single holdStatus Scroll Delay Configuring Status Scroll DelayIntercom Behavior Incoming Call Interrupts DialingTransfer/Conference Call Behavior Configuring Incoming Call Interrupts Dialing Incoming Call Interrupts Dialing is disabled by defaultSwitch UI Focus to Ringing Line Switch Focus to Ringing Line is enabled by defaultPreferred Line and Preferred Line Timeout Phone Feature Preferred Line BehaviorGoodbye Key Cancels Incoming Calls Configuring Goodbye Key to Cancel Incoming Calls Using the Goodbye Key to Cancel Incoming Calls FeatureMessage Waiting Indicator Configuring Message Waiting IndicatorMicrophone Mute Incoming Intercom Call FeaturesIncoming Intercom Auto-Answer/Play Warning ToneUsing Redial Key for Last Number Redial Configuring Incoming Intercom SettingsConfiguring Group RTP Paging Group RTP Paging receives RTP streamsRing Shared Call Appearance SCA Call BridgingKeys States and LED Behavior Programmable Line Keys Line Keys and Idle ScreensSoftkey Line Keys State Call Icon Call LED Non-Call Icon Non-Call LEDLine key Phone Behavior State Call Line Key Pressed Non-Call Line Key PressedOutgoing Intercom Calls Available Features Enabled by AdministratorsCustomizable Callers List Key and Services Key Missed Call Summary SubscriptionAutodial Hotline and Warmline Centralized ConferencingPlaying a WAV File On Your Phone Answer and Ignore Softkeys for XML ApplicationsXML Softkey for Special Characters in XML Applications IP Phone UI Screen During WAV Streaming Using the Keypad During Active XML ApplicationsKey Redirection Options KeyXML Override for a Locked Phone Hold Feature Enhancement for Broadsoft ServersXML Applications and Off-Hook Interaction RTP Recording and Simultaneous PlayingCall Diversion Example IP Phone UI when Broadsoft CMS is EnabledDiverting Calls from Your Phone Display of Call Destination Information Call Destination InformationIndication of Terminated Calls For all phones Model M670i and M675i Expansion Modules Model M670i197 M675i Expansion Module Using the Expansion ModulesM670i Expansion Module 2 Screen Press-and-Hold to Create a Speed Dial Key1 Screen Troubleshooting Solutions Select User Password and press Enter How do I change my user password?Why does my phone display Bad Encrypted Config? How do I restart the IP phone? How do I lock my phone?203 After Warranty Service Limited WarrantyWarranty Repair Services ExclusionsTime Zone Name Time Zone Code Appendix a Time Zone CodesTime Zone Name/Time Zone Code Table Appendix a Time Zone Codes Appendix a Time Zone Codes AKS Index NumericsIndex Index-3 Disclaimer