Record your greeting and press # when finished. Example: “Hi, this is Mary Smith. I am unable to answer your call at this time. Please leave a detailed message and I will return your call promptly.”*
•2 to record your Directory Name.
Record your full name and press # when finished.
•3 to select which greeting to use (the system greeting or personal greeting).
The following options, 4 and 5, are available only when Multiple Call Waiting is enabled for your extension. See “Multiple Call Waiting” on page 28. These features both require activation as discussed in the preceding paragraph.
•4 to record an Initial Greeting.
Callers will hear the Initial Greeting when placed in your personal queue. Example: “Hi, this is Mary Smith. I’m on the other line at the moment. If you would like to hold, please stay on the line. To leave a message, press pound (#) at any time. Press 0 for the operator.”*
The system default Initial Greeting is: “<your directory name> is on the phone and will be with you as soon as possible. You may hold or press the # key to leave a message.”
•5 to record a Subsequent Greeting.
Callers in your personal queue will hear the Subsequent Greeting every 30 seconds. Example: “Hi, I’m still on the other line. Please continue to hold or press pound (#) to leave a message. Press 0 for the operator.”*
The system default Subsequent Greeting is: “<your directory name> is still on the phone. You may continue holding or press # to leave a message.”
*Even if you have recorded your personal greeting, the default system greeting is used until you select and thus activate your personal greeting. This also applies to the Initial and Subsequent greetings described below.
Changing your Password
To protect your voice mail system, memorize your password without writing it down. Change your password frequently, and change it any time you suspect it has been compromised.
