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Avaya T3 (IP) Comfort manual Hotel functions

Models: T3 (IP) Comfort

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Extras for your telephone

Hotel functions*

You can use the hotel functions in small to medium-sized hotels and guest houses. Your system administrator can connect up to three DSS modules for executing these functions.

Available functions include checking guests in and out, viewing guest charges, disabling direct inward dial to rooms, waking up guests, etc.

You can also hook up a printer to the telephone system for printing out charge reports and wake-up requests.

InhaltContents

Layout of the hotel functions on the DSS module* (→ p. 116)

Checking in* (→ p. 117)

Checking out* (→ p. 117)

Message to guest: message at reception* (→ p. 119)

Direct dial to rooms* (→ p. 120)

Guest-to-guest connection* (→ p. 121)

Determining the charge limit* (→ p. 122)

Waking guests* (→ p. 123)

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Avaya T3 (IP) Comfort manual Hotel functions

Contents

T3 IP Comfort connected to Integral Contents Menu overview 131 Declaration of conformity T3 IP Important notesWhich systems can you connect your telephone to? Declaration of conformity T3License Types Software LicenseHints for the location of the phone Which system is your IP telephone connected to? T3 IPTelephoning made easy RepairsWhat you should definitely read Additional functionsImportant notes Your T3 IP Comfort at a glance All keys at a glance Display helps you Cancelling or exiting an actionBasic rules of operation Selecting functions from the menuStatus messages What is shown on the idle display?Display keys Display keys in several levels Example Entering textContentsInhalt Putting the telephone into service T3 IP onlyModifying language for the log-in procedure and IP settings Connecting the telephone and logging in T3 IP onlyLogging off from telephone Answering calls InhaltContentsCall during a conversation second call If you receive a callIf another telephone receives a call pick-up call Answering a call for a partnerCall forwarding Call during a programming procedureCalling someone Calling outside your telephone system Making calls within your telephone systemMaking a call with one key stroke Presenting yourself with specified call numbersRedial Event of a busy signal auto callbackRedialling a call number Call waiting Deleting automatic callbackCallback, line Cutting in on another call cut-inAnonymous call Direct access tone dialling DtmfEstablishing several connections Consultation during a call Refer-back Switching between two external callers brokeringForwarding callers Forwarding a second caller Conference connecting a subscriber to a callInterconnecting conference partners Conference connecting a party to a call using refer-backExpanding conference to include another participant Conference, ending Making calls without the handset Making a call with the handset on-hook handsfree Handsfree continuing the call using the receiverTips for handsfree monitoring and handsfree calling Handsfree ending a callUsing the call list Meaning Symbols in the call listDeleting an entry Selecting an entry from the call listDeleting all entries Protecting individual entries from automatic deletion Deleting entries automaticallyAdditional entries in the call list Receiving calls with call divert set upRouting calls Scroll to the immediately after time, on busy menu item Diverting calls for your telephoneRouting calls to your telephone Diverting calls for another telephone Deactivate call divert/twinning Signalling calls on two telephones twinningDialling the subscriber whose call routing is to be changed Changing call divert/twinning remotelyRouting calls Changing bundle diversion Bundle diversionPhone book consists of a central and a personal section Using the phone bookDialling an entry from the directory Entering a new number in your individual phone bookSaving redial numbers in the phone book Editing entries in the phone bookEntering new numbers in the general phone book Saving a call list entry in the phone bookSetting reminders appointments Entering an appointment for today Viewing an appointmentEntering a one-off appointment Entering a recurring appointment Setting appointments for others Switching off appointment signalDeleting an appointment Viewing charges Viewing total of all charges Viewing the charges for the last callViewing the total charges for a subscriber Viewing the total charges for a lineDeleting call charges Switching the charge display to local currencyLocking the telephone Locking the telephone Changing the PIN Personal Identification NumberUnlocking the telephone Sending and receiving messages Writing and sending your own text message Viewing and deleting received text messagesWriting a text message for an internal caller Announcement to called subscriber AnnouncementReplying to an announcement Outside business hours night service Telephoning with partners Information about partners on display keys Calling partnersActivating partner beep Setting audio, contrast and language Set contrast Set acoustics Do not disturb Setting handsfreeSetting the language Assigning functions/phone numbers to keys Assigning functions to keys Displaying the key assignmentAssigning lines to keys Assigning destinations to keysDeleting key assignments Assigning partners to keysFunction keys with LEDs LED display on line keys Status of the line LED display on function keys FunctionLED display on partner keys Status of partner Labelling function keys Code* → p Changing general settingsLN on dialling Automatic handsfree after diallingNumber of redials Line / off-hookRedialling every x seconds Automatic handsfree when calledNumber display for outside calls Deactivating second call Direct dialExtended call display CodeHunt group VIP call pagerGeneral call Setting up headsetHeadset enabling/disabling use Headset receiver volume Headset side tone / wake-up tone Selecting alphanumeric keypad Ending serial call Serial callInitiating serial call Forwarding to next partyCall filter Settings for your telephone system Answering stations for day service Answering stations for night service Call forwarding Second call barring Date / time Customer passwordTraffic statistics IP-specific settings Scroll to the Gatekeeper list or Network settings menu item Viewing IP settingsBlocking the web browser Sending ping Changing the PIN to enable the web browserRegistering a CTI application Links CTI/Audio link Links for Isdn telephonesDSS module Connection Dialling with the DSS moduleHeadset Continuing a handset call with the headset Ending the headset call and disconnectingHeadset answering calls Continuing a headset call with the handsetSwitching on handsfree Headset setting monitoring/handsfree on the telephoneSwitching on monitoring Switching it offHotel functions Phone Checking out CheckingTo listen to the messages Reading call chargesMessage to guest message at reception Enabling direct inward dial to rooms Direct dial to rooms Disabling direct inward dial to roomsRe-enabling guest-to-guest connection Deactivating charge limit Determining the charge limit Activating charge limitDeleting a wake-up call Waking guests Activating wake-up callTelephone functions and symbols Internal group call Night service 1, 2Pick-up Refer-back to exchangePrivate call released bundle Automatic night servicePartner or destination Private call bundleDirectory Day serviceCharges printer form feed Special keyMessages on the display Dial pause Phone book entrySubs InvalidTones on the handset Ring tones and handset tonesTones for internal and external calls Menu line in basic Down one menu Level Menu overview132 133 Troubleshooting Index 136 137 138 139 140 141