Brother FAX1 570MC, MFC 1870MC, MFC 1970MC Basic Fax Operation

Sending Faxes

Before you begin:

■Documents must be between 5.8 and 8.5 inches wide, and 5.9 and 23.7

inches long. Your FAX/MFC can only scan an image 8.2 inches wide,

regardless of how wide the paper is.

■Make sure you insert documents face down, top edge first.

■Adjust the paper guides to fit the width of your document.

Paper guides

■The automatic document feeder (ADF) can hold up to 20 pages, feeding each

one individually through the FAX/MFC. Use standard (20 lb.) paper when

using the ADF; if you’re using heavier paper, feed each sheet individually to

prevent paper jams.

CHAPTER FIVE

Basic FaxOperation

Contents

Main Page Table of Contents i Caution Packing List Choosing a Location Assembly ii Fax Settings User-Friendly Programming Sending Faxes Receiving Faxes iii Making Voice Calls Receiving Faxes iv Message Center Mode Remote Retrieval Message Center Pro Voice v Recording Second Level OGM Recording First Level OGM Turning On Message Center Pro FAX/MFC Activity vi CHAPTER ONE Introduction Using This Manual Finding Information Test Sheet Procedures (for USA only) 2 About Fax Machines Fax Tones and Handshake INTRODUCTION FAX 1570MC Control Panel Overview 4 MFC 1870MC and MFC 1970MC Control Panel Overview 66 77 89 CHAPTER TWO Installatio Caution 6 Packing List *........ For MFC 1870MC and MFC 1970MC only Make sure you have the following items: Choosing a Location Assembly Attach the document support 8 Attach paper support Install the printing cartridge Install paper 10 Acceptable Paper Connect the handset Connect the power cord Connect the telephone line Special Line Considerations Roll Over Phone Lines Two-Line Phone System 12 Converting Telephone Wall Outlets Installing FAX/MFC, External Two-Line TAD, and Two-Line Telephone . Multi-Line Connections (PBX) 14 Custom Features on Your Phone Line Connecting an External Telephone Answering Device (TAD) Sequence Page 16 Outgoing Message (OGM) on External TAD Connecting an External Telephone Fax Settings Setting Dialing Mode (Tone/Pulse) Fax Settings 18 ENTER DAY:XX ENTER TIME:XX:XX Setting Station ID FAX: Inserting spaces Making corrections Repeating letters Special characters and symbols 20 Storing One Touch Dial Numbers One Touch Dialing 22 Storing Speed Dial Numbers SPEED-DIAL? # #05 Speed Dialing Changing One Touch and Speed Dial Numbers Setting Up Groups for Broadcasting SELECT ONE-TOUCH SETUP GROUP:GO ENTER & SET 24 G01:#O3#O5*O2 NAME: Setting Beeper Level Memory Storage On-Screen Programming 26 Alternating Displays FAX: NO. & START COPY: PRESS COPY Function Selection Table Page 28 6. TEL OPTIONS Function Description Factory Set More Info 7. SETUP SYSTEM Function Description Factory Set More Info Page Page Sending Faxes Before you begin: CHAPTER FIVE Basic Fax Operation 32 Contrast Setting Manual Transmission Automatic Transmission Manual and Automatic Fax Redial Receiving Faxes Select Answer Mode 34 Record Fax/Tel Outgoing Announcement (F/T OGM) Easy Receive To select or change your Answer Mode (MANUAL) Setting Ring Delay 36 Setting F/T Ring Time RING TIME:XX SEC Speaker Volume Ring Volume Smoothing Setting Paper Size 38 Printing a Reduced Incoming Document REDUCTION:AUTO Making Voice Calls Manual Dialing Telephone & Speaker Phone (Voice) Operatio 40 One Touch Dialing Speed Dialing Hold Pause Searching Telephone Index Page Sending Faxes Quick Scan Fax Transmission Daily Timer CHAPTER SEVEN Advanced Fax Operatio 44 Delayed Transmission Interrupting Timer and Poll Waiting Canceling a Delayed Fax 2.CANCEL JOB Broadcasting Overseas Mode 6.OVERSEAS MODE 46 Error Re-Transmission Composing Electronic Cover Page 1.COMMENT OFF 2.PLEASE CALL 3.URGENT 4.CONFIDENTIAL Always Send Cover Page COVERPAGE:OFF COVERPAGE:ON 1.COMMENT OFF 2.PLEASE CALL 3.URGENT 4.CONFIDENTIAL 5.(USER DEFINED) 6.(USER DEFINED) 48 Using a Printed Cover Page Call Reservation Print Call Back Message Next-Fax Reservation 50 Multiple Resolution Transmission Receiving Faxes Operation from Extension Telephone For F/T (Fax/Tel) Mode Only Changing Remote Codes REMOTE ACT.:ON Distinctive Ringing 52 D/R SET MODE PICK UP TO SET Caller ID 54 Clearing Caller ID Information Polling Setup to Poll Another Fax POLLING:OFF Page 56 Sequential Polling Copy Functions Multiple Copies Reducing and Enlarging Copies Page Message Center Mode Message Center CHAPTER EIGHT 60 Flexible Memory Settings Setting Up Message Center Setting Message Storage FAX:OFF VOICE:ON Recording Message Center Outgoing Message MSG CTR OGM SELECT & SET 62 Listening to Outgoing Message (OGM) VOICE:03 FAX:02 Erasing Outgoing Message (OGM) Activating Message Center Mode Playing Voice Messages and Memos Printing a Fax Message PRINT FAX? 1.YES 2.NO 64 Backup Printing Option BACKUP PRINT: ON Erasing Messages To erase voice messages individually Setting Maximum Time for Incoming Messages MESSAGE 30 SEC Setting Toll Saver 66 ICM Recording Monitor Recording a Memo Recording a Conversation Paging/Fax Forwarding Programming Paging Number PAGING PAG#: Programming a Fax Forwarding Number FAX FORWARD Remote Retrieval Using Remote Access Code Changing Remote Access Code MESSAGE CENTER Remote Control Commands Detail Operation Remote control commands 70 Retrieving Memory Status List Retrieving Fax Messages Changing Fax Forwarding Number Page Message Center Pro Start with a Plan CHAPTER NINE Message Center Pro 74 Setting Up Message Center Pro Voice Recording Voice Information In Memory Box VOICE NO.: Playing Voice Message in Memory Box Erasing Voice Memory Box 76 Personal Mailbox Recording Personal Mailbox OGM/Password BOX NO.:01 PASSWORD:XXXX Playing Incoming Messages and Memo in Personal Mailbox Erasing Incoming Messages and Memos From Personal Mailbox 78 Recording Memo in Personal Mailbox Remote Retrieval of Incoming Messages and Memos In Personal Mailbox Recording Second Level OGM Playing Second Level OGM Erasing Second Level OGM 80 Recording First Level OGM MSG CTR PRO Playing First Level OGM Erasing First Level OGM Turning On Message Center Pro Page FAX/MFC Activity CHAPTER TEN 84 To print a report Activity Report Interval ACT.RPT.:OFF Transmission Verification (Xmit) Report Standard Telephone and FCC Notices CHAPTER ELEVEN These notices are in effect on models sold and used in the United States only. 86 International Energy Star Compliance Statement WARNING Federal Commission Compliance No- tice (For USA Only) Industry Canada Compliance State- ment (For Canada Only) 88 Important Safety Instructions 11 12 14 13 15 90 Notice-Disclaimer of Warranties Trademarks Compilation and Publication Notice Page Fax-Back System Brother Home Page on the World Wide Web Brother Bulletin Board CHAPTER TWELVE Troubleshooting and Maintenance 94 Error Messages Page 96 MACHINE ERROR XX PRESS STOP KEY NO RESPONSE/BUSY NOT REGISTERED If You Are Having Difficulty with Your FAX/ MFC 98 For Customer Service Page Page 102 PC Configuration Requirements Connecting MFC 1870MC or MFC 1970MC to Your PC Available Options 104 Installing the Multi-Function Link Software Overview of Basic Steps Accessing the Software Installation Window Installing the Brother Software Viewing On-Line Documentation Page Using the Multi-Function Link Software 108 Sending a Fax from Your PC Sending a Quick Fax Sending a Fax from the Main Menu 110 Sending a Fax from a Windows Application Receiving Faxes into the PC Before You Begin 112 Viewing Received Faxes Scanning a Document Scanning Options 114 Resolution Contrast Image Type Scanning into the PaperPort Viewer Page Page Glossary 118 Page Page Specications Index A B C D F G H I J 124 S T U V W 126 Brother Numbers Fax-Back System Brother on the World Wide Web Brother Bulletin Board For Customer Service Ordering Accessories and Supplies Visit us on the World Wide Web http://www.brother.com