Message Center Pro, Start with a Plan | Brother MFC 1970MC instruction

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	C H A P T E R N I N E
	Message
	Center Pro

Message Center Pro

Message Center Pro works as an additional enhancement of Message Center and provides you with Personal Mailbox and Voice-on-Demand. Up to five Personal Mailboxes are available. Voice-on-Demand stores voice information messages for someone calling you. These memory boxes allow you to store voice messages that provide callers with more information automatically and effectively, so you don’t have to answer the call yourself.

Start with a Plan

Before you can record your outgoing messages (OGMs), you need a plan. Decide what you will store in each Voice Information memory box such as directions to your home or business, and the number you will give it. Choose who will have a personal mailbox. Tell each person with a personal mailbox to prepare to record an OGM and choose a four-digit password.

Prepare one 2nd Level OGM that identifies the type of information in each Voice Information memory box number and another 2nd Level OGM that identifies the name and box number of each person with a Personal Mailbox.

Finally, prepare a 1st Level OGM that identifies your company (or family) and directs callers to either Voice-on-Demand (Voice Information) or Personal Mailboxes. Also explain they can just leave a general voice message or send a general fax after the beep.

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Brother MFC 1970MC, MFC 1870MC, FAX1 570MC owner manual Message Center Pro, Start with a Plan

Contents

FAX 1570MC MFC 1870MC MFC 1970MC Year 2000 Compliant Table of Contents Inserting spaces Iii To erase an individual message To erase all messages Install Multi-Function Link Software Using This Manual Test Sheet Procedures for USA onlyFinding Information Fax Tones and Handshake About Fax Machines 1570MC FAX 1570MC Control Panel Overview MFC 1970MC MFC 1870MC and MFC 1970MC Control Panel Overview Use caution when installing or modifying telephone lines Never install telephone wiring during a lightning storm For MFC 1870MC and MFC 1970MC only Packing List Assembly Choosing a LocationAttach the document support Attach paper support Install the printing cartridge Install paper Size Letter, Legal and A4 Weight 17 lb. -24 lb Connect the power cordAcceptable Paper Connect the handset Special Line Considerations Connect the telephone lineRoll Over Phone Lines Two-Line Phone System Converting Telephone Wall Outlets Installing FAX/MFC, External Two-Line TAD Two-Line Telephone Multi-Line Connections PBX If you are installing the FAX/MFC to work with a PBX Custom Features on Your Phone Line Connecting an External Telephone Answering Device TADSequence Connections Connecting an External Telephone Outgoing Message OGM on External TADAfter the beep, leave a message or send a fax by pressing 5 Fax Settings Setting Dialing Mode Tone/PulseSetting Date and Time Entering Text Setting Station ID Inserting spaces Special characters and symbolsMaking corrections Repeating letters Press Function , 4 Storing One Touch Dial Numbers FAX or F/T or TEL-987 65 One Touch Dialing Speed Dialing Storing Speed Dial NumbersSPEED-DIAL? # Enter & SET Setup Groupgo Enter & SET Setting Up Groups for BroadcastingChanging One Touch Speed Dial Numbers Press Function , 4 , 3 . The screen displays Memory Storage Setting Beeper LevelName Enter & SET Enter a User-Friendly Programming Function Mode Alternating Displays Function Selection TableFAX NO. & Start Copy Press Copy SET Auto Dial Factory Set More Info Interrupt H a P T E R F O U R Before you begin Sending Faxes Manual Transmission Contrast Setting Receiving Faxes Select Answer ModeAutomatic Transmission Manual and Automatic Fax Redial Record Fax/Tel Outgoing Announcement F/T OGM Easy Receive To select or change your Answer Mode Setting Ring Delay Setting F/T Ring Time Speaker VolumeRing Timexx SEC Setting Paper Size Ring VolumeSmoothing RCD Paperletter Reductionauto Set when the screen displays your selection Stop to exitPrinting a Reduced Incoming Document Press Function , 5 , 5 . The screen displays Making Voice Calls Manual DialingAnswering Calls with the Speaker Phone Hold One Touch DialingPause Tone/Pulse Searching Telephone Index H a P T E R S I Quick Scan Fax Transmission Daily Timer Interrupting Timer and Poll Waiting Delayed TransmissionMemory 100% Enter FAX no Insert Document Overseas Mode Canceling a Delayed FaxCancel JOB Overseas Mode Error Re-Transmission Composing Electronic CoverComment OFF Please Call Urgent Confidential Always Send Cover Cover Page Temporary SettingCoverpageoff Coverpageon User Defined Call Reservation Using a Printed CoverComment OFF Please Call Urgent Confidential User Defined Call Reserveon Call Reserveoff Next-Fax Reservation Print Call Back MessageCall Backoff Call Backon NEXT-FAX Reservd For F/T Fax/Tel Mode Only Multiple Resolution TransmissionOperation from Extension Telephone FAX/MFC starts to receive a fax Remote ACT.ON Distinctive RingingACT.CODE*51 DEACT.CODE#51 Pick UP to SET SET Mode You will see the first 16 characters of the number or name Caller ID Polling Setup to Poll Another FaxPollingoff Enter FAX no Press Start KEY Setup to Be Polled Poll Waiting Sequential Polling Report prints on completion Sequential Polling Multiple Copies Copy FunctionsReducing and Enlarging Copies Copies H a P T E R S E V E N Message Center Message Center Mode Setting Up Message Center Flexible Memory Settings Recording Message Center Outgoing Message Setting Message Storage Message Indicators Activating Message Center ModeListening to Outgoing Message OGM Erasing Outgoing Message OGM Playing Voice Messages and Memos Printing a Fax MessagePrint FAX? 1.YES 2.NO Backup Print on Select & SET Backup Printing OptionPress 1 to erase the message Press 2 to cancel Erasing Messages Setting Toll Saver Setting Maximum Time for Incoming MessagesPress Set Press 1 to erase-OR-Press 2 to cancel Erase ALL VOICE? Select & SET Recording a Memo ICM Recording MonitorRecording a Conversation Paging/Fax Forwarding Programming a Fax Forwarding Number Programming Paging Number Using Remote Access Code Changing Remote Access CodeRemote Retrieval Remote control commands Detail Operation Remote Control Commands Retrieving Fax Messages Retrieving Memory Status List Changing Fax Forwarding Number Messages forwarded, and then pressDial pad to press 9 6 H a P T E R E I G H T Start with a Plan Message Center Pro Voice Setting Up Message Center ProRecording Voice Information In Memory Box Voice no Playing Voice Message in Memory Box Erasing Voice Memory BoxREC/ERASE/PLAY? Passwordxxxx Recording Personal Mailbox OGM/PasswordPersonal Mailbox Playing Incoming Messages and Memo in Personal Mailbox Press 1 to erase Press 2 to exit without erasing Erasing Incoming Messages and Memos From Personal Mailbox Replace the handset Recording Memo in Personal Mailbox Playing Second Level OGM Recording Second Level OGMErasing Second Level OGM Press Erase Press Stop to exit Playing First Level OGM Recording First Level OGMErasing First Level OGM MSG CTR PRO Select & SET Turning On Message Center Pro H a P T E R N I N E FAX/MFC Activity ACT.REPORT ALL DialYou can print the following lists and reports Activity Report Interval To print a reportTransmission Verification Xmit Report ACT.RPT.OFF Standard Telephone FCC Notices International Energy Star Compliance Statement Industry Canada Compliance State- ment For Canada Only Federal Commission Compliance No- tice For USA Only Do not use this product near water Important Safety Instructions Do not touch a document during printing Trademarks Compilation and Publication Notice H a P T E R E L E V E N Brother Home Page on the World Wide Web Fax-Back SystemBrother Bulletin Board Brother’s Bulletin Board Numbers are Check Paper Error Messages COMM.ERROR Clean UP ScannerConnection Fail Cover Open Printer Fault Machine Error Press Stop KEYContact Brother Customer Service at No RESPONSE/BUSY If You Are Having Difficulty with Your FAX Scanner Error Poor Transmitting Quality Double Ring in F/T Mode For Customer Service H a P T E R T W E L V E Package Contents Before You Install Multi-Function Link Connecting MFC 1870MC or MFC 1970MC to Your PC PC Configuration Requirements This is a page of all Brother support numbers Available Options Accessing the Software Installation Window Installing the Multi-Function Link SoftwareInstalling the Brother Software Overview of Basic Steps 105 Viewing On-Line Documentation H a P T E R T H I R T E E N Introduction Running the Brother SoftwareLink and Visioneer PaperPort LE for Brother Multi-Function Link Sending a Fax from Your PC Sending a Quick FaxSending a Fax from the Main Menu Sending a Fax from a Windows Application 111 Receiving Faxes into the PC Viewing Received Faxes Checklist for the MFCOn your PC Use or to select PC Primary Press Set Press Stop to exit Scanning Options Scanning a Document Scanning into the PaperPort Viewer ResolutionContrast Image Type Link option For FAX 1570MC H a P T E R F I F T E E N Glossary L O S S a R Y 119 L O S S a R Y Public switched telephone network Automatic/Super Light/Super Dark manual settingDesktop facsimile transceiver ITU-TS Group 27, 83 12768, 70 23, 24 28, 33, 36 28, 3329, 66, 67 20, 93 10, 88 65, 7317, 22 27, 37 62, 63 10293, 103 Brother on the World Wide Web For Customer Service Ordering Accessories Supplies Visit us on the World Wide Web