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Brother MFC 1870MC, MFC 1970MC, FAX1 570MC owner manual Setting Up Message Center Pro, Voice no

Models: FAX1 570MC MFC 1870MC MFC 1970MC

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74 C H A P T E R N I N E

Setting Up Message Center Pro

You must set up Message Center Pro in the following order: However, if you are using only Voice Information, follow steps 1, 3, 5, 6 and 7. If you are using only Personal Mailbox, follow steps 2, 4, 5, 6 and 7.

1Record Voice-on-Demand information messages.

( Function , 9 , 4 )

2Record Outgoing Message (OGM) and Password for each Personal Mailbox.

( Function , 9 , 3 )

3Record 2nd Level Outgoing Message (OGM) for Voice Information.

( Function , 9 , 2 )

4Record 2nd Level Outgoing Message (OGM) for Personal Mailbox.

( Function , 9 , 2 )

5Record 1st Level Outgoing Message (OGM).

( Function , 9 , 2 )

6Turn Message Center Pro ON.

( Function , 9 , 1 )

7Activate Message Center Mode.

Voice

Recording,

Playing and

Erasing

Voice

Information

is included

in this

section.

The Voice-on-Demand allows you to store voice messages into the memory boxes respectively. You can use the memory boxes to provide callers with more information automatically and effectively, without answering the call yourself.

Recording Voice Information In Memory Box

1Press Function , 9 , 4 .

2Press Set . The screen prompts you to enter a Voice Memory Box number.

VOICE NO.:

3Enter a memory box number (01-99).

Image 82

Brother MFC 1870MC, MFC 1970MC Setting Up Message Center Pro, Recording Voice Information In Memory Box, Voice no

Contents

FAX 1570MC MFC 1870MC MFC 1970MC Year 2000 Compliant Table of Contents Inserting spaces Iii To erase an individual message To erase all messages Install Multi-Function Link Software Test Sheet Procedures for USA only Using This ManualFinding Information About Fax Machines Fax Tones and HandshakeFAX 1570MC Control Panel Overview 1570MCMFC 1870MC and MFC 1970MC Control Panel Overview MFC 1970MCNever install telephone wiring during a lightning storm Use caution when installing or modifying telephone linesPacking List For MFC 1870MC and MFC 1970MC onlyChoosing a Location AssemblyAttach the document support Install the printing cartridge Attach paper supportInstall paper Acceptable Paper Connect the power cordSize Letter, Legal and A4 Weight 17 lb. -24 lb Connect the handsetRoll Over Phone Lines Connect the telephone lineSpecial Line Considerations Two-Line Phone SystemInstalling FAX/MFC, External Two-Line TAD Two-Line Telephone Converting Telephone Wall OutletsIf you are installing the FAX/MFC to work with a PBX Multi-Line Connections PBXConnecting an External Telephone Answering Device TAD Custom Features on Your Phone LineSequence Connections Outgoing Message OGM on External TAD Connecting an External TelephoneAfter the beep, leave a message or send a fax by pressing 5 Setting Dialing Mode Tone/Pulse Fax SettingsSetting Date and Time Setting Station ID Entering TextMaking corrections Special characters and symbolsInserting spaces Repeating lettersStoring One Touch Dial Numbers Press Function , 4One Touch Dialing FAX or F/T or TEL-987 65SPEED-DIAL? # Storing Speed Dial NumbersSpeed Dialing Enter & SETChanging One Touch Speed Dial Numbers Setting Up Groups for BroadcastingSetup Groupgo Enter & SET Press Function , 4 , 3 . The screen displaysName Enter & SET Setting Beeper LevelMemory Storage Enter aFunction Mode User-Friendly ProgrammingFunction Selection Table Alternating DisplaysFAX NO. & Start Copy Press Copy SET Auto Dial Factory Set More Info Interrupt H a P T E R F O U R Sending Faxes Before you beginContrast Setting Manual TransmissionAutomatic Transmission Select Answer ModeReceiving Faxes Manual and Automatic Fax RedialEasy Receive Record Fax/Tel Outgoing Announcement F/T OGMSetting Ring Delay To select or change your Answer ModeSpeaker Volume Setting F/T Ring TimeRing Timexx SEC Smoothing Ring VolumeSetting Paper Size RCD PaperletterPrinting a Reduced Incoming Document Set when the screen displays your selection Stop to exitReductionauto Press Function , 5 , 5 . The screen displaysManual Dialing Making Voice CallsAnswering Calls with the Speaker Phone Pause One Touch DialingHold Tone/PulseSearching Telephone Index H a P T E R S I Daily Timer Quick Scan Fax TransmissionMemory 100% Enter FAX no Delayed TransmissionInterrupting Timer and Poll Waiting Insert DocumentCancel JOB Canceling a Delayed FaxOverseas Mode Overseas ModeComposing Electronic Cover Error Re-TransmissionComment OFF Please Call Urgent Confidential Coverpageoff Coverpageon Cover Page Temporary SettingAlways Send Cover User DefinedComment OFF Please Call Urgent Confidential User Defined Using a Printed CoverCall Reservation Call Reserveon Call ReserveoffCall Backoff Call Backon Print Call Back MessageNext-Fax Reservation NEXT-FAX ReservdOperation from Extension Telephone Multiple Resolution TransmissionFor F/T Fax/Tel Mode Only FAX/MFC starts to receive a faxACT.CODE*51 Distinctive RingingRemote ACT.ON DEACT.CODE#51SET Mode Pick UP to SETCaller ID You will see the first 16 characters of the number or namePollingoff Setup to Poll Another FaxPolling Enter FAX no Press Start KEYSetup to Be Polled Poll Waiting Sequential Polling Sequential Polling Report prints on completionReducing and Enlarging Copies Copy FunctionsMultiple Copies CopiesH a P T E R S E V E N Message Center Mode Message CenterFlexible Memory Settings Setting Up Message CenterSetting Message Storage Recording Message Center Outgoing MessageListening to Outgoing Message OGM Activating Message Center ModeMessage Indicators Erasing Outgoing Message OGMPrinting a Fax Message Playing Voice Messages and MemosPrint FAX? 1.YES 2.NO Press 1 to erase the message Press 2 to cancel Backup Printing OptionBackup Print on Select & SET Erasing MessagesPress Set Press 1 to erase-OR-Press 2 to cancel Setting Maximum Time for Incoming MessagesSetting Toll Saver Erase ALL VOICE? Select & SETRecording a Conversation ICM Recording MonitorRecording a Memo Paging/Fax ForwardingProgramming Paging Number Programming a Fax Forwarding NumberChanging Remote Access Code Using Remote Access CodeRemote Retrieval Remote Control Commands Remote control commands Detail OperationRetrieving Memory Status List Retrieving Fax MessagesMessages forwarded, and then press Changing Fax Forwarding NumberDial pad to press 9 6 H a P T E R E I G H T Message Center Pro Start with a PlanRecording Voice Information In Memory Box Setting Up Message Center ProVoice Voice noErasing Voice Memory Box Playing Voice Message in Memory BoxREC/ERASE/PLAY? Personal Mailbox Recording Personal Mailbox OGM/PasswordPasswordxxxx Playing Incoming Messages and Memo in Personal MailboxErasing Incoming Messages and Memos From Personal Mailbox Press 1 to erase Press 2 to exit without erasingRecording Memo in Personal Mailbox Replace the handsetErasing Second Level OGM Recording Second Level OGMPlaying Second Level OGM Press Erase Press Stop to exitErasing First Level OGM Recording First Level OGMPlaying First Level OGM MSG CTR PRO Select & SETTurning On Message Center Pro H a P T E R N I N E ACT.REPORT ALL Dial FAX/MFC ActivityYou can print the following lists and reports Transmission Verification Xmit Report To print a reportActivity Report Interval ACT.RPT.OFFStandard Telephone FCC Notices International Energy Star Compliance Statement Federal Commission Compliance No- tice For USA Only Industry Canada Compliance State- ment For Canada OnlyImportant Safety Instructions Do not use this product near waterDo not touch a document during printing Trademarks Compilation and Publication Notice H a P T E R E L E V E N Brother Bulletin Board Fax-Back SystemBrother Home Page on the World Wide Web Brother’s Bulletin Board Numbers areError Messages Check PaperConnection Fail Clean UP ScannerCOMM.ERROR Cover OpenContact Brother Customer Service at Machine Error Press Stop KEYPrinter Fault No RESPONSE/BUSYScanner Error If You Are Having Difficulty with Your FAXPoor Transmitting Quality For Customer Service Double Ring in F/T ModeH a P T E R T W E L V E Before You Install Multi-Function Link Package ContentsPC Configuration Requirements Connecting MFC 1870MC or MFC 1970MC to Your PCAvailable Options This is a page of all Brother support numbersInstalling the Brother Software Installing the Multi-Function Link SoftwareAccessing the Software Installation Window Overview of Basic StepsViewing On-Line Documentation 105H a P T E R T H I R T E E N Running the Brother Software IntroductionLink and Visioneer PaperPort LE for Brother Multi-Function Link Sending a Quick Fax Sending a Fax from Your PCSending a Fax from the Main Menu Sending a Fax from a Windows Application Receiving Faxes into the PC 111On your PC Checklist for the MFCViewing Received Faxes Use or to select PC Primary Press Set Press Stop to exitScanning a Document Scanning OptionsContrast ResolutionScanning into the PaperPort Viewer Image TypeLink option For FAX 1570MC H a P T E R F I F T E E N Glossary L O S S a R Y 119 L O S S a R Y Desktop facsimile transceiver Automatic/Super Light/Super Dark manual settingPublic switched telephone network ITU-TS Group68, 70 12727, 83 23, 2429, 66, 67 28, 3328, 33, 36 20, 9317, 22 65, 7310, 88 27, 37102 62, 6393, 103 For Customer Service Brother on the World Wide WebOrdering Accessories Supplies Visit us on the World Wide Web