Listen to your Messages, Access the mailbox | Ericsson Dialog 4425

Mailbox System

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Access the mailbox from any other extension

Enter the directory number of the mailbox system.

Listen and follow the voice announcements in the main menu.

Access the mailbox from an external position (e.g. mobile phone)

Enter the public number of your company.

Enter the directory number of the mailbox system. Listen and follow the voice announcements in the main menu.

Listen to your Messages

Received messages are divided into the following three categories:

•New messages (not heard); indicated by a flashing message led and a special dial tone.

•Heard messages; indicated by a lighting message led and a special dial tone.

•Stored messages; not indicated.

Note: Messages are deleted from the system after a certain time. Please ask your system administrator regarding this.

Access the mailbox.

(See chapter “Access the Mailbox” on page 61.)

Listen and follow the voice announcements in the main menu.

Select to listen to available messages

Note: If there are no messages in your mailbox, the option to listen to your messages will not be available.

Select one of the three message categories (new, heard, stored).

Listen to your messages and follow the voice announcements in the dedicated menu.

•play message again

•forward a message

•get date and time info

62	BusinessPhone – Ericsson Dialog 4425 IP Vision

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Ericsson Dialog 4425 manual Listen to your Messages, Access the mailbox from any other extension

Contents

User Guide Cover Page Graphic EN/LZTBS 180 345 R2A Ericsson Enterprise AB Table of Contents Welcome Declaration of Conformity WarrantyCopyright Important User Information Safety instructionsRead these safety instructions before use Disposal of the product Description Left Navigation key Graphical displayDisplay menu keys Home Power adapter connection Volume controlPull-out leaf for quick access optional Clear ÕÔ ÖÔ ÕÔ Lamp indications Display information Calling/Called name & number Two display versions Top menu Display symbols Press a menu function key to select an option see display Menu StructureDown Menu structure Dialog 4425 v phone Log off Log off Absence Tones & Signals Start the Phone Log On/Off Reset the phonePress simultaneously for at least one second to reset Connect the required cables Start the Phone Connect the phone to the local network Enter your user identity LAN access control network authenticationPress see display Enter your password Press see display Startup procedure No change No Press to use the current version of the software =No Update softwareYes Press to update the software =Yes Log On Option Log on To log on with a different extension number Erase Press see display Yes Press to confirm Log offLog off Press to log off see display Handsfree Incoming CallsAnswer calls Press without lifting the handset Answer a second call To another extension Call pick-upDeflect the call Outgoing Calls Make calls Lift the handset Press to end the call Last External Number RedialOr í Press to redial the last dialled external number Camp-on Automatic CallbackBusy extension Press to intrude Diverted ExtensionIntrusion Dial-by-Name Abbreviated NumbersCommon Abbreviated Numbers Enter the Common Abbreviated Number Lift the handset and press Enter the Abbreviated Number Individual Abbreviated NumbersProgram Individual Abbreviated Numbers Lift the handset Press Cancel one specific Individual Abbreviated NumberCancel all Individual Abbreviated Numbers CallList Select with the navigation keys see display Call ListRedial from the Call List For E Press to browse the CallList see display Edit menu options Call Press to call see display More... Press see display Missed/Rejected callsMissed Press see display Brown Jane Delete an entry from the Call List From handsfree to handset During CallsFrom handset to handsfree Refer back MuteInquiry Callback TransferTransfer to a busy extension Press Enter the number of the third party To terminate the ongoing call and answer the waiting call Call WaitingConference Replace the handset to leave the conference Individual Hold Common Hold Voice message Send MessageCallback message Press to send Call Forwarding Diversion when there is no answerDiversion when your extension is busy Fixed Diversion Diversion when your extension is not activeCancel diversion Individual Diversion Eor F Press see display Cancel Internal DiversionProgram and activate Internal Diversion Absence Press see display Eor F Press see display Program and activate External Diversion Repeat until the External Follow-me menu is framed Press see display Press to deactivate see display Cancel External DiversionRe-activate External Diversion Press to activate the programmed External Diversion Follow-me Cancel Follow-mePress to finish the procedure Activate Follow-me Bypass Call Forwarding Press Enter extension number Voice information Absence InformationPre-defined texts Completing Info Enter informationPre-defined texts 23**9 í#9 Voice information Use saved information Change informationSave Erase information Press Enter the number of the mailbox system Mailbox SystemActivate the Mailbox Press to activate the diversion Deactivate the Mailbox Access the Mailbox Access the mailbox from your own extension Listen to your Messages Access the mailbox from any other extensionAccess the mailbox Enter the directory number of the mailbox system Forward a Voice Message Deleted without deleting the original message Change your Personal Greeting Select to record and send messages Send Messages via your MailboxOutcall External Notification Select to set up outcall notification Change the password via the telephone Change PasswordChange the password via your mailbox Lift the handset Press and record your message Dictaphone FunctionRecord message Contacts Phone Book Add an incoming call from the Call List into Contacts Press and hold for 1 second Dial NameFor E Add a name and number to Contacts Phone Book OK Press to save see display Enter the name and press see displayEnter the number and press see display Edit Press to edit the name and number again see display Press multiple times to erase the name see display Edit a name and number in Contacts PhoneBookPress to select the marked name see display Change the number and press see display Press to save see display Press to abort see display Delete a name and number in Contacts PhoneBookPress to delete the name and number see display To exit the System Phonebook System PhonebookUse the System Phonebook Press to exit Search routine was not successful Make a CallSearch routine was successful Answer an external call Group FeaturesKey system Make an external call Pick-up calls for the group Supervision/Telephone AttendanceTraffic situation Call a group-member Group Hunting Group Call-pick-upCommon Bell Enter the group Call-pick-up code Log Answer calls Log out To activate the Tandem configuration Other Useful FeaturesTandem configuration Press to log off the secondary telephone To deactivate the Tandem configurationTransferring a call between members of a Tandem unit Reminder Cancel ReminderEnter to cancel all settings Press to finish the procedure Press Enter Reminder time and press Opening of the doorlock DoorphoneAnswering Doorphone calls Direct Inward System Access Disa Verified or own Account Number Account NumberDtmf Tones Press Enter Account Number and press Calling Least Cost Routing Least Cost RoutingUse Least Cost Routing Public number Write Text Press a digit time 444 ì 66 ì Press repeatedly Settings Settings Settings menu options Press the desired programmable key Programmable KeysSelect with the navigation keys see display Ring Character Press the corresponding digit Select Press to select Time Format see display Time and DateTo set the time format To set the date format Language Display contrast Change the contrast on the display Backlight Change the backlight level on the display Eor F Press to change between the functions see display Option unitChange the function of the option unit Press to change the volume Handset and loudspeaker volumeHearing level settings Press to suppress the ring signal Ring signal volumeMute ring signal Press to switch off the ring signal Network settings Exit Press to return to the previous menu Austria, Belgium Accessories Key panel Headset optional Activate headset preset modeDeactivate headset preset mode Press and hold the Headset key for 4 seconds Handset to headset Make callsHeadset to handset Headset to handsfree Pull-out Leaf optional Handsfree to headset My Dialog 4000 Contacts Install My Dialog 4000 ContactsAdd Microsoft Outlook Contacts Add Microsoft Outlook contacts Exit My Dialog 4000 Contacts Web Server Write down the IP address Exit Press to return to idle mode Read Out the IP-Address Web Server Access the Web Server Default password Welcome Case sensitive BusinessPhone Ericsson Dialog 4425 IP Vision 115 Contacts Click to save the name and number in the PhoneBook PhoneBookFirst column Delete phone book Click Click to delete the name and number from the Call List Delete call list Click Click Enter the new password SettingsChange web server password Settings Programmable Keys Programmable Keys Click Key selection Settings Hearing levelClick to delete the current programming Click to change the level Corporate Directory Access the Corporate Directory and make a callReturn to the previous menu Return to idle mode Not used Select CorpDirectory in the top menu see display Enter the first letters of the last name Select Web in the top menu see display Access the Web menuWeb Enter other WAP pages Enter the WAP page address and press see display WAP Services Central directory Access the central directory and make a call Select WAP Services in the top menu see display Select Press to make the call see display Other WAP address Enter the WAP address excluding http To leave the WAP Options Press see display Eor F Press see display Useful Hints Connections between external lines Installation Configuration Software updates Software version Press simultaneously for at least one second Install cables Change cables Install stand and adjust telephone Install card Install key panels Stand positioning 1-4 key panels Install card Insert the pullout leaf Install pullout leaf optionalRemove the protective film from the guiding rails Wall mounting handset hook 180 mm 90 mm 81 mm Mount screws according to measures and attach the phone Cleaning the telephone Placing the telephone Troubleshooting Fault check list Glossary Intrusion Password SystemInformation Least Cost Routing Index BusinessPhone Ericsson Dialog 4425 IP Vision 147 148 BusinessPhone Ericsson Dialog 4425 IP Vision 149 150 BusinessPhone Ericsson Dialog 4425 IP Vision 151