Send Messages via your Mailbox | Ericsson Dialog 4425 manual

Mailbox System

Send Messages via your Mailbox

With this function, the mailbox system allows you to record and send messages from your mailbox to any other internal mailbox without calling the respective mailbox owner. A recorded message can either be sent to one or to multiple mailboxes.

Note: There are no distribution list numbers available. Sending the same message to more than one mailbox must be done in single operations.

Access the mailbox.

(See chapter “Access the Mailbox” on page 61.)

3 Listen and follow the voice announcements in the main menu.

Select to record and send messages.

Listen and follow the dedicated voice announcements.

Messages can be heard or re-recorded before they are sent to a mailbox.

Note: A message can also be sent during a call, see “Send Message” on page 47.

Outcall (External) Notification

With this function, the message system can notify you when new voice messages arrive. You can specify an external number where you will be called at a pre-programmed time or as soon as a new message arrives.

Note: This feature may be restricted or not available. Ask the system administrator for the availability and more information.

You can be notified in two different ways (depending on the programming of the system):

•Notification with mailbox access:

You acknowledge the notification via your password (has to differ from the default value 0000). See section “Change Password” on page 67 to select a new password. You have full access to the mailbox system.

BusinessPhone – Ericsson Dialog 4425 IP Vision

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Ericsson Dialog 4425 Send Messages via your Mailbox, Outcall External Notification, Select to record and send messages

Contents

Cover Page Graphic User Guide EN/LZTBS 180 345 R2A Ericsson Enterprise AB Table of Contents Welcome Declaration of Conformity WarrantyCopyright Important User Information Safety instructionsRead these safety instructions before use Disposal of the product Description Display menu keys Graphical displayLeft Navigation key Home Pull-out leaf for quick access optional Volume controlPower adapter connection Clear Lamp indications ÕÔ ÖÔ ÕÔ Calling/Called name & number Display information Top menu Two display versions Display symbols Press a menu function key to select an option see display Menu StructureDown Log off Menu structure Dialog 4425 v phone Log off Absence Tones & Signals Press simultaneously for at least one second to reset Reset the phoneStart the Phone Log On/Off Connect the required cables Connect the phone to the local network Start the Phone Press see display Enter your password LAN access control network authenticationEnter your user identity Press see display No change Startup procedure No Press to use the current version of the software =No Update softwareYes Press to update the software =Yes Option Log On Log on Erase Press see display To log on with a different extension number Yes Press to confirm Log offLog off Press to log off see display Answer calls Incoming CallsHandsfree Press without lifting the handset Answer a second call To another extension Call pick-upDeflect the call Make calls Outgoing Calls Or í Last External Number RedialLift the handset Press to end the call Press to redial the last dialled external number Camp-on Automatic CallbackBusy extension Press to intrude Diverted ExtensionIntrusion Common Abbreviated Numbers Abbreviated NumbersDial-by-Name Enter the Common Abbreviated Number Lift the handset and press Enter the Abbreviated Number Individual Abbreviated NumbersProgram Individual Abbreviated Numbers Lift the handset Press Cancel one specific Individual Abbreviated NumberCancel all Individual Abbreviated Numbers Redial from the Call List Call ListCallList Select with the navigation keys see display For E Press to browse the CallList see display Edit menu options Call Press to call see display More... Press see display Missed/Rejected callsMissed Press see display Brown Jane Delete an entry from the Call List From handsfree to handset During CallsFrom handset to handsfree Refer back MuteInquiry Transfer to a busy extension TransferCallback Press Enter the number of the third party Conference Call WaitingTo terminate the ongoing call and answer the waiting call Replace the handset to leave the conference Common Hold Individual Hold Callback message Send MessageVoice message Press to send Call Forwarding Diversion when there is no answerDiversion when your extension is busy Cancel diversion Diversion when your extension is not activeFixed Diversion Individual Diversion Program and activate Internal Diversion Cancel Internal DiversionEor F Press see display Absence Press see display Eor F Press see display Repeat until the External Follow-me menu is framed Program and activate External Diversion Re-activate External Diversion Cancel External DiversionPress see display Press to deactivate see display Press to activate the programmed External Diversion Press to finish the procedure Cancel Follow-meFollow-me Activate Follow-me Press Enter extension number Bypass Call Forwarding Voice information Absence InformationPre-defined texts Completing Info Enter informationPre-defined texts Voice information 23**9 í#9 Save Change informationUse saved information Erase information Activate the Mailbox Mailbox SystemPress Enter the number of the mailbox system Press to activate the diversion Deactivate the Mailbox Access the mailbox from your own extension Access the Mailbox Access the mailbox Access the mailbox from any other extensionListen to your Messages Enter the directory number of the mailbox system Deleted without deleting the original message Forward a Voice Message Change your Personal Greeting Select to record and send messages Send Messages via your MailboxOutcall External Notification Select to set up outcall notification Change the password via the telephone Change PasswordChange the password via your mailbox Lift the handset Press and record your message Dictaphone FunctionRecord message Add an incoming call from the Call List into Contacts Contacts Phone Book Press and hold for 1 second Dial NameFor E Add a name and number to Contacts Phone Book Enter the number and press see display Enter the name and press see displayOK Press to save see display Edit Press to edit the name and number again see display Press multiple times to erase the name see display Edit a name and number in Contacts PhoneBookPress to select the marked name see display Press to save see display Change the number and press see display Press to abort see display Delete a name and number in Contacts PhoneBookPress to delete the name and number see display Use the System Phonebook System PhonebookTo exit the System Phonebook Press to exit Search routine was not successful Make a CallSearch routine was successful Key system Group FeaturesAnswer an external call Make an external call Traffic situation Supervision/Telephone AttendancePick-up calls for the group Call a group-member Common Bell Group Call-pick-upGroup Hunting Enter the group Call-pick-up code Answer calls Log Log out To activate the Tandem configuration Other Useful FeaturesTandem configuration Press to log off the secondary telephone To deactivate the Tandem configurationTransferring a call between members of a Tandem unit Enter to cancel all settings Press to finish the procedure Cancel ReminderReminder Press Enter Reminder time and press Opening of the doorlock DoorphoneAnswering Doorphone calls Direct Inward System Access Disa Dtmf Tones Account NumberVerified or own Account Number Press Enter Account Number and press Use Least Cost Routing Least Cost RoutingCalling Least Cost Routing Public number Press a digit time Write Text Press repeatedly 444 ì 66 ì Settings Settings Settings menu options Press the desired programmable key Programmable KeysSelect with the navigation keys see display Press the corresponding digit Ring Character Select Press to select Time Format see display Time and DateTo set the time format To set the date format Language Change the contrast on the display Display contrast Change the backlight level on the display Backlight Eor F Press to change between the functions see display Option unitChange the function of the option unit Press to change the volume Handset and loudspeaker volumeHearing level settings Mute ring signal Ring signal volumePress to suppress the ring signal Press to switch off the ring signal Exit Press to return to the previous menu Network settings Austria, Belgium Key panel Accessories Deactivate headset preset mode Activate headset preset modeHeadset optional Press and hold the Headset key for 4 seconds Headset to handset Make callsHandset to headset Headset to handsfree Handsfree to headset Pull-out Leaf optional My Dialog 4000 Contacts Install My Dialog 4000 ContactsAdd Microsoft Outlook Contacts Exit My Dialog 4000 Contacts Add Microsoft Outlook contacts Web Server Read Out the IP-Address Web Server Write down the IP address Exit Press to return to idle mode Default password Welcome Case sensitive Access the Web Server BusinessPhone Ericsson Dialog 4425 IP Vision 115 Contacts First column PhoneBookClick to save the name and number in the PhoneBook Delete phone book Click Delete call list Click Click to delete the name and number from the Call List Click Enter the new password SettingsChange web server password Programmable Keys Click Settings Programmable Keys Click to delete the current programming Settings Hearing levelKey selection Click to change the level Corporate Directory Access the Corporate Directory and make a callReturn to the previous menu Return to idle mode Not used Enter the first letters of the last name Select CorpDirectory in the top menu see display Select Web in the top menu see display Access the Web menuWeb Enter the WAP page address and press see display Enter other WAP pages Central directory WAP Services Select WAP Services in the top menu see display Access the central directory and make a call Select Press to make the call see display Enter the WAP address excluding http Other WAP address Options Press see display Eor F Press see display To leave the WAP Connections between external lines Useful Hints Configuration Installation Software updates Press simultaneously for at least one second Software version Change cables Install cables Install stand and adjust telephone Install card Install key panels Stand positioning 1-4 key panels Install card Insert the pullout leaf Install pullout leaf optionalRemove the protective film from the guiding rails 180 mm 90 mm 81 mm Wall mounting handset hook Mount screws according to measures and attach the phone Placing the telephone Cleaning the telephone Fault check list Troubleshooting Glossary Information Password SystemIntrusion Least Cost Routing BusinessPhone Ericsson Dialog 4425 IP Vision 147 Index 148 BusinessPhone Ericsson Dialog 4425 IP Vision 149 150 BusinessPhone Ericsson Dialog 4425 IP Vision 151