Nortel Networks CallPilot Desktop Messaging manual

Creating a notification holding folder

You can create a holding folder for your CallPilot e-mail notification messages so that they are stored separately from your other messages. To store messages in the folder, follow these steps:

1Create an Outlook folder for the notification messages.

2Configure Outlook to route CallPilot notification e-mail messages to the folder using the Rules Wizard.

To create a notification folder

1Start Outlook.

2In the Folder List, select Outlook Today.

3From the File menu, choose New > Folder. The Create New Folder dialog box appears.

4In the Name box, type CallPilot Notification, and then click OK. The CallPilot Notification folder appears in the Folder List.

To route notification messages to the holding folder

1Choose Tools > Rules Wizard. The Rules Wizard dialog box appears.

2Click New. The first panel of the Rules Wizard appears.

3In the list of rule types, select Check messages when they arrive, and then click Next.

4In the list of rule conditions, check With Specific words in the subject box.

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Nortel Networks CallPilot Desktop Messaging manual To create a notification folder

Contents

L l P i l o t TM CallPilot Desktop Messaging User Guide for My CallPilot Page Page Contents Page Getting Help through a Nortel distributor or reseller Getting Help over the phone from a Nortel Solutions CenterGetting Help from the Nortel Web site Page Welcome to My CallPilot What you need About this guide Peripheral hardware and software To download audio players Audacity Gnome Sound Recorder Krecord Logging Logging in to environments with multiple CallPilot servers To log out Your Message List CallPilot Messages tabTo check for new messages To open a message To delete a message To play a voice message the quick way Windows only Playing voice messagesPage To view a fax message Viewing fax messagesPage Composing voice messages Your Message List, click Compose. a new message page opens To record and send a new voice message To save a newly created voice message as a file To create and save a fax file Composing fax and text messages Compose Fax dialog box Macintosh version To compose and send a fax or text message Calling the sender of a message Page Page To forward or reply to a message Forwarding and replying to messages To attach a file to a message Adding attachments to messages To set message options Setting message options To address a message in Special Addresses Addressing messagesTo address a message from the Address Book Searching External E-mail Address Books Ldap databases CallPilot Features tab For Internet Explorer users Greetings For Netscape Navigator users Recording a greeting Removing voice greetings and personal verification Setting an expiry date Correctly identify you when leaving a voice message Setting up message notification Setting Up Message Forwarding Page Page Page Page To edit, delete, or create personal distribution lists Managing personal distribution lists Changing your CallPilot password Changing your telephone options To turn Auto Login on or off and define allowed numbersTo assign a custom operator number for callers To set times and options for blocking messages from callersPage To set up an e-mail account for telephone access Setting up telephone access to e-mail Changing fax printing options To change the default printerTo turn Auto printing on or off To turn fax separator page printing on or off To set up an e-mail link Setting up links to your e-mail accounts To configure an external e-mail server Page Page To add a signature Setting messaging preferencesTo change Message List columns Macintosh Preferences window To change environment settings Choosing a home page for My CallPilot To forward and reply to messages Mail tabTo compose and send a new message Useful Information tab Protecting the security of your mailbox Notification message format Requirements Configuration steps To route notification messages to the holding folder To create a notification folderPage Page To configure e-mail redirection Configuring BlackBerry Desktop Manager Automatically removing notification messages To set up deletion of notification messages To activate AutoArchive CallPilot Desktop Messaging User Guide for My CallPilot