98 Chapter 12 Broadcast and Information messages
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Recording an Information mailbox greeting
Before you record an Information mailbox greeting, you must determine what the greeting
includes. Be sure to include important times and dates.
For example: “Paddy’s Dance Studio proudly presents an extravaganza of dance. The
entertainment begins at 8:00 pm on the fourth of July. Toddlers tap is in the White Room. Folk
dance is in the Green Room. Classical ballet is in the Pi nk Room. Co ntem por ary j azz i s in the B lue
Room. The studio and recital rooms are located at 222 Main Street.”
Write the greeting down and practice reading it aloud. When you are confident the greeting
includes everything you want it to, record the greeting. If you are using a phone system with
bilingual capability, you must record the Information mailbox gre eting in both languages.
An Information mailbox greeting can be either a Pr imary or an Alternate mailbox greeting.
To record an Information mailbox greeting
1Press ≤·°⁄.
Enter the mailbox number and password, then
press OK or £.
The System Administrator creates the password when they
initialize the mailbox. Ask the System Administrator for the
Information mailbox password.
2Press REC or ⁄.
3At the sound of the tone, record the Information mailbox greeting.
Press OK or £ when you are done.
4Press OK or £ to accept the recording
or
press PLAY or ⁄ to listen to the greeting
or
press RETRY or ¤ to rerecord the greeting.
5Press QUIT or £ to end the session.
Log:
QUIT RETRY OK
Primary greeting
REC PLAY QUI T
Record greeting?
RETRY PAUS E OK
Accept greeting?
RETRY PLAY OK
Primary greeting
REC PL AY QU IT