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Panasonic DX-600 appendix 103, Using a Mailing List

Models: DX-600

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Sending Documents via LAN

Using a Mailing List

Using a Mailing List stored in the mail server simplifies the process of entering multiple locations and allows you to send to an unlimited number of email addresses with one easy operation.

Ask your Network System administrator for information on how to utilize the Mailing List.

Basic Operations

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Page 103

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Panasonic DX-600 appendix 103, Using a Mailing List

Contents

Model No. DX-600 Operating InstructionsInternet Parameters See User InformationTable of Contents Basic Operations Programming Your MachineTable of Contents Advanced Features Network Features Printout Journals and Lists Problem SolvingAppendix Safety Information Important Safety Instructions Safety InformationPrecaution Any function can be started by first pressing Function KeyExternal View Tone Key Control PanelCharacter Keys Control PanelFunction Smtp Server Setup POP3 Client Setup Pre Installation InformationSetup as Smtp Mail Server Pre Installation InformationEmail Transmission from your machine to a PC Setup as POP3 ClientEmail reception from a PC to your machine Relay XMT Password Manager’s Email Address Explanation of Contents Internet Fax Transmission Internet Communication FeaturesInternet Fax Delivery Notice MDN Direct Smtp Direct Ifax XMT Internet Communication FeaturesInternet Mail Reception Inbound Routing Network Scanner Fax ForwardPrint Network PrinterRelayed Transmission Smtp Authentication Dynamic Host Configuration Protocol DhcpLightweight Directory Access Protocol Ldap Important Information Sending a Document to a PC via LAN Important InformationInternet Relayed Transmission Memo CD-ROM Main Unit and AccessoriesHandset Cord Installing the AccessoriesToner inside Installing the Toner CartridgeUnpack the Toner Cartridge and rock it back Forth as shown 5 or 6 times to evenRecommended to clean the Printer Roller to Installing the Toner CartridgeIf you are replacing the Toner Cartridge, it is Loading the Recording Paper How to Load the Recording PaperPaper Specifications How to Load the Recording PaperLoading the Recording Paper How to Adjust the Paper Cassette for the Paper Length Adjusting the Paper Cassette for the Paper LengthHow to Adjust the Paper Cassette for the Paper Width Adjusting the Paper Cassette for the Paper WidthTelephone Line Cable Power CordEthernet LAN Cable External Telephone Optional Country Code Press ∨ ∧ to Select Setting Your Country CodeUnited KINGDOM? Press SET to Select Completed Dialling Method 2TONE Dialling Method 1PULSE Setting the Dialling Method Tone or PulseSET Mode Enter NO. or ∨ ∧ FAX PARAMETER1-174 For Pulse For ToneSetting the Ringer Volume Adjusting the VolumeSetting the Monitor Volume Repeatedly to lower the volumeUser Parameters Setting the Date and TimeGeneral Description User Parameters Setting Your LogoSetting Your Character ID 201 555 Setting Your ID Number Fax Telephone NumberSetting the User Internet Parameters Setting the Internet ParametersSubnet Mask Setting the User Parameters for the LAN Interface Setting the Internet ParametersParameter Comments #get parameters123456789# Using Email to Program or Retrieve ParametersUsing a PC to Input the Internet Parameters Remotely Subject Line Command FunctionProgramming or Retrieving Parameters via Email #set parameterspassword#To Input the Internet Parameters for the First Time Blank, insert a semicolon for each blank field To Retrieve the Internet Parameters for Backup Your Machine’s Internet Parameters Email Sample Page To Edit the Retrieved or Backup Internet Parameters File Delete this header before sending the email Sender Selection feature See Using a PC to Update the Auto Dialler Remotely Deleting the Entire Auto Dialler #set abbrpassword#First Time Remote Programming of One-Touch/ABBR. No. Sample To Program One-Touch/ABBR. No. for the First TimeExplanation of Contents #get abbrpassword# To Retrieve One-Touch/ABBR. No. Data for BackupRetrieving One-Touch/ABBR. No. Data Sample Your Machine’s Auto Dialler Email Sample Delete this header before sending email IsEntry-numberStation-nameStation-addressRouting #get jnlpassword# Using Email to Retrieve the JournalTo program the One-Touch key, follow the steps below Programming the Auto DiallerONE-TOUCH Press ONE-TOUCH Programming Email Address and Telephone NumbersEnter Abbr no SET Mode Enter NO. or ∨ ∧ 1ONE-TOUCH 2ABBR no022ENTER Name Ex 9 Pause Sales Dept Enter Email Address Sales Dept Enter TEL. no Editing or Erasing the Auto Dialling Number / Email AddressTo edit One-Touch/ABBR dialling number or email address 1ONE-TOUCH 2ABBR no Press ONE-TOUCHTo return to standby, press Enter a new station name. See NoteONE-TOUCH Sales DeptPrinting Directory Sheet Printing Out a Directory SheetYour machine prints out the directory sheet Print OUT EnterEx 0 0 1 for Contrast Setting the Fax ParametersCustomizing Your Machine Enter Fax Parameter number from the Parameter TableOff Parameter Setting Comments NumberCustomizing Your Machine Fax Parameter TableOn the next Incomplete File Remote Reception Originator Relay XMT ReportPrint Forwarded Delivery Notice You must never try to send documents that are Loading DocumentsDocuments You Can Send Documents You Cannot SendLoading Documents How to Load DocumentsEnter Stations Then Press Start 00% Contrast Basic Transmission SettingsPressto Verification Stamp Basic Transmission SettingsStamp OFF Communication Journal COMM. Journal Select Mode Enter NO. or ∨ ∧ COMM. JOURNAL=INC 1OFF 2ON 3INCSending Documents via LAN Set documents face down To choose Manual Email Addressing modeSending Documents via LAN Manual Email AddressingOn Line * MEM.MXT * IDStation name One-Touch Email AddressingOperations Abbreviated Email AddressingEnter Letters To search for email addressDirectory Search Dialling After each Multi-Station Transmission BroadcastingStns are SET ADD More or Start Store Memory Transmission Reservation Multi-tasking On Line * PC Mode On Line * PRT Mode Printing PC DataManual Redialling Automatic RediallingReplace the selected Domain Name Selectable DomainsStns are SET ADD More or Start 100Sending Documents via LAN Selectable Domains To specify other destinationsInternet Fax Delivery Notice MDN 101Station is entered up to 70 addresses Returned Email 102Failure Report Sample User unknown 103 Using a Mailing ListSending Documents via Telephone Line 104Sending Documents via Telephone Line 105Memory Transmission Sending Documents via Telephone Line Memory Transmission 106Manual Number Dialling 107One-Touch Dialling 108Abbreviated Dialling Enter the full station name or part of a station name by Using the Character keys. See109 Directory Search DiallingMulti-Station Transmission Broadcasting 110After each Directory Search Dialling, press Direct Transmission 111Manual Number Dialling Direct Transmission One-Touch Dialling Direct Transmission 112Enter Stations then Press Start 00% Memory XMT=ON 1OFF 2ON Sending Documents via Telephone Line Direct Transmission 113Abbreviated Dialling Direct Transmission Dialling Panasonic 114Directory Search Dialling Direct Transmission Full number e.g will be dialledHang up the handset Voice Mode Transmission115 Off-Hook DiallingOn-Hook Dialling 116Enter Stations then Press Start 00% Monitor Transmission Reservation 117Memory Transmission Reservation Multi-tasking Printing received documents 118To reserve your machine for sending the urgent documents Your machine is on-line, the on Line lamp is blinking or119 Cancel XMT Reserve ? 1YES 2NOThen remove the document from ADF Manual Redialling 120Redialling Automatic RediallingTo redial the last dialled number through ADF 121Receiving Documents via LAN 122Internet Fax Received on a PC Receiving Documents via LAN 123To set the above POP parameters, follow the steps below Setting the POP Parameters124 Receiving Email from a POP ServerFor Invalid For Valid 125Unattended Reception from the POP Server 126Manual Reception from the POP Server Reception Modes Conditions Suggested Reception Mode Settings127 Receiving Documents via Telephone Line128 Telephone ModeSetting the Telephone Mode Operation of Telephone Mode129 Fax / Tel Auto Switching ModeSetting the Fax / Tel Auto Switching Mode Operation of Fax / Tel Auto Switching ModeChange Fax Parameter No Receive Mode to 2 Fax Fax ModeSetting the Fax Mode Operation of Fax ModeInstalling your TAM TAM Telephone Answering Machine Interface Mode131 132 Setting the TAM Interface ModeOperation of TAM Interface Mode Change Fax Parameter No Receive Mode to 4 TAM / FAXAutomatic Reduction Selecting the Print Reduction Mode133 Print ReductionReceiving Oversize Documents 134135 Print Collation ModeSubstitute Memory Reception Ex 1 136Making Copies Enter the number of copies maxTo store documents into the memory Timer Controlled Communications137 Deferred Transmission138 Timer Controlled CommunicationsDeferred Polling Polling Setting the Polling PasswordPolling Password 139Store * Completed Total PAGES=005 24% 140Polling Preparing to be PolledTo Poll Documents from Another Station 141To set a Program Key for Group Dialling Setting for Group Dialling142 Program KeysTo set a Program Key for deferred transmission Setting for Deferred Transmission143 Program KeysEx PROG.A Setting for Deferred Polling144 To set a Program Key for deferred polling145 Setting for Normal PollingTo set a Program Key for normal polling Enter a telephone number up to 36 digits including Setting for One-Touch Key146 To set a Program Key for One-Touch KeyDelete Email NO.=1 1NO 2YES Programp Press Program KEY Setting the POP Access KeyPOP Password 147148 Using the POP Access KeyNo NEW Mail NEW Mails To erase the settings in a Program Key Changing or Erasing the Program Key Settings149 Ex P Setting the Sender Selection150 Sender SelectionSender Selection 151Sending Document with Sender Selection 152Enter email address or telephone number Printing the Sender Selection List 153Printing FAX Parameter List Ex FAX from Mr. Jones 154Subject Line Entry Sending Email with Subject Line EntrySubject Line Entry 155Store * Completed PAGES=001 10% 156 Setting the Routing ParametersInbound Routing Inbound Routing 157Routing SUB-ADDRESS 158Enter the sub-address up to 20 characters and press 159Routing SUB-ADDRESS Routing TSI Sample File List Edit File Mode160 Printing a File List161 Viewing the Contents of a File List162 Edit File Mode 1-6 Enter NO. or ∨ ∧ Enter File NO.OR ∨ ∧Changing the Start Time or the Station of a File SET Deferred COMM.? 1YES 2NO 163Retry Incomp FILE? 1YES 2NO Deleting a File 164Delete ALL FILES? 1YES 2NO Printing Out a File 165Set documents face down 166Adding Documents into a File To add documents into the file, follow the steps bellowRetry an Incomplete File 167168 Access CodeSetting the Access Code Enter a 4-digit Access Code169 Access CodeEnter the Access Code Ex 1 2 3 Access CODE=170 Setting the RCV To Memory PasswordSetting RCV To Memory Enter a 4-digit RCV to Memory PasswordMachine will start to print the documents 171Receive To Memory Printing Out DocumentsDistinctive Ring Detector DRD 172Telephone No Usage Distinctive Ring Sound Ring Pattern Dial the stations you wish to send the documents to 173Fax Cover Sheet To use the Fax Cover SheetFax Cover Sheet 174Fax Cover Sheet Sample For suffix code For prefix code PIN Code AccessSelecting the Access Method Prefix or Suffix 175Stns are SET ADD More or Start Enter PIN Code Store PIN Code Access176 Dialling with a PIN Code177 Setting Fax ForwardFax Forward Ifax RET Receipt 2VALID Ifax RET Receipt 1INVALID To disable this feature, follow the steps below178 Ifax Return ReceiptNetwork Scanner 179Network Printer 180Example 2 Fax Server Intranet Relay Transmission 181Relayed Transmission Example 1 Internet Relay TransmissionRelayed Transmission 182Relay Network 183 4 are sample settings for the Sample Network shown in Figure184 Setting up your machine as an Internet Relay Station1ONE-TOUCH 2ABBR no Press ONE-TOUCH Enter Email Address Setting Up Your Machine for Relayed Transmission185 To set a One-Touch/ABBR for Relayed Transmission RequestThat you want to assign to this End Receiving Station Password of the Relay Station186 Enter the 3-digit Abbreviated number of the Relay StationStore * Completed Total PAGES=005 25% 187Sending Documents via Internet Relay To a Location That Has a Pre-programmed Relay StationRelay XMT Enter Stations 188189 Sending Documents from a PC to a G3 Fax Machine 190191 Transmission Journal 192Printouts and Reports Relay XMT Report COMM. JournalSample Relayed Transmission Notification Email to a Manager 193Select RCV 1INVALID Select RCV 2VALID Setting the Selective Reception194 Selective Reception195 Password CommunicationsCompatibility with Other Machines 196 Password CommunicationsSetting Password Transmission PASSWORD-XMTPASSWORD-RCV Setting Password Reception197 198 Using Password Transmission199 Using Password ReceptionCompatibility with Other Machines 200Confidential Mailbox Confidential MailboxConfidential Mailbox 201202 Message in Mail BOX 203Receiving a Confidential Document to Your Machines Mailbox Sample CONF. RCV ReportConfidential Polled CONF. CODE=2233 Store 204Machine will print out the confidential documents 205Print CONF. File CONF. CODE=2233 Delete ALL CONF. FILES? 1YES 2NO Deleting ALL CONF. Files 206Compatibility with Other Machines Setting of Routing, Forwarding or Relaying207 Sub-addressingEnter the station name. See page 69 Ex Sales Dept 208Sub-addressing To select One-TouchTo send a Document with Sub-address Using One-Touch/ABBR. Number DiallingUsing Manual Number Dialling 209XMT 210Journals and Lists Transaction JournalJournals and Lists 211Individual Transmission Journal IND. XMT Journal Sample Transaction Journal 212Sample Individual Transmission Journal IND. XMT Journal 213 Sample COMM. Journal 214215 Printing DIR. Search List 216One-Touch/Abbreviated and Directory Search List For Directory Search ListSample One-Touch List 217Sample ABBR. Number List Sample Directory Search List 2183PROGRAM LIST? Press SET to Print Printing Program List 219Program List Sample Program ListFAX Parameter List 220Sample FAX Parameter List To print the Toner Cartridge Order Forms 1CLEAN ROLLER? 3PRINT Order FORM? Printing Toner Order Form221 Toner Cartridge Order Forms222 TroubleshootingIf You Have Any of These Problems Mode Symptom Cause / Action223 TroubleshootingUnattended TAM I/F Mode OUT Mode224 TAM Interface TroubleUnattended Fax 225Information Codes 226Info Meaning Action Code 227 228 Error message Possible cause Email Abbr Programming ErrorsError Message Sent to the Sender Internet FAX Return Receipt Errors Messages230 To clear the jam, Info. Code 231Clearing a Recording Paper Jam To clear the jam, Info. Code 001, 002 orOpen the ADF Door Remove the jammed document 232Clearing a Document Jam To clear the jamTo clean the Scanning Area Cleaning the Document Scanning Area233 1CLEAN ROLLER? 3PRINT Order FORM? Cleaning Printer Roller Cleaning the Printer RollerTo clean the Printer Rollers 1CLEAN ROLLER? 3PRINT Order FORM? Printing Cleaning ChartsPosition Condition Adjusting the Automatic Document Feeder ADFTo adjust the ADF 235To remove the stamp 236Checking the Telephone Line 237238 SpecificationsHorizontal Vertical Specifications 240 241 Recording Paper SpecificationsOptions Order No Picture Description 242Options and Supplies Please contact your local Panasonic dealer for availabilityOptions and Supplies Installing the Flash Memory CardNetwork Compatibility 244Regulatory Information HintFor U.K Users Regulatory InformationFor European Countries 246For Germany Users For New Zealand UsersGlossary 247Glossary 248Internet ISP Internet ServiceInformation code Initial Sending StationRouter Gateway Selective reception 250View Mode File List Sleep ModeSub-address Password Transmission passwordITU-T Image No 252253 Index 254For Service, Call