Leaving a message for others or yourself | Panasonic KX-FPG381

7. Answering Machine

7.3Leaving a message for others or yourself

You can record a voice memo to leave a private message for yourself or someone else.

L Keep the front cover page open for button locations.

1 Press {MEMO}.

LThe unit will announce “Please select mailbox.”.

2Within 5 seconds, press a {MAILBOX} button ({MAILBOX 1}, {MAILBOX 2} or {MAILBOX 3}).

L A long beep will sound.

3Speak clearly about 20 cm (8 inches) away from the microphone.

4When finished recording, press {MEMO} or

{STOP}.

Note:

LIf you record for over 3 minutes, the unit will

stop recording.

LIf 6 beeps sound and the unit announces

“Your message was not recorded. Record your message again.”, start again.

LIf 6 beeps sound and the unit announces “Memory full”, the unit will exit recording mode. Erase unnecessary messages (page 63) and try again.

7.4Listening to recorded messages

The base unit display will show the total number of recorded messages.

When the unit has recorded new voice messages:

–The AUTO ANSWER indicator will flash when AUTO ANSWER is turned ON.

–The mailbox icons which contain new messages will flash on the base unit display.

If only old messages exist in a mailbox:

–The AUTO ANSWER indicator will be lit but will not flash when AUTO ANSWER is turned ON.

–The mailbox icons will be lit but will not flash.

Example:

10 messages exist in total; Mailbox 1 has new messages; Mailbox 2 has old messages;

Mailbox 3 has no messages.

1 2

7.4.1 To play back messages

{TRANSFER}

{STOP} {ERASE}

{MAILBOX}

{<}{>}{A}{B}

{DIGITAL SP-PHONE}

FLASH/LIGHT

{INTERCOM/TRANSFER}

Press the {MAILBOX} button whose icon is flashing on the display ({MAILBOX 1}, {MAILBOX 2} or {MAILBOX 3}).

LThe unit will announce “Mailbox (no.)” and the number of new messages in the mailbox, and will play back the new messages.

LIf old messages exist with new messages in

the mailbox, only new messages will be played back.

LWhen the mailbox has no new messages, the unit will announce “Mailbox (no.), no new

62

Image 64

Panasonic KX-FPG381 Leaving a message for others or yourself, Listening to recorded messages, To play back messages

Contents

Operating Instructions How to use the operating instructions Open Location of controls Buttons Listed in alphabetical orderButtons Navigator, LOUD/SEARCH F Thank you for purchasing a Panasonic fax machine For your future referenceEnergy Star Trademarks Important safety instructions Never install telephone wiring during a lightning storm Battery For best performance Battery chargeOperating distance and noise Machine Directory 101 102 Included accessories Part number*1 Quantity SpecificationsPower cord Quick start sheet Accessory information OverviewBase unit To place an order online for customers in the U.S.A. only Description of handset buttons Description of base unit buttonsHandset Description of base unit display Description of handset display Introduction and Installation Ink film Installing the ink filmOpen the front cover 1 by pulling up the center part Replacing the ink film Turn Tight Recording paper Paper trayTo use A4 size paper Battery replacement Battery installationBelt clip To switch to the speakerphone while using the headset Headset optionalTo attach the belt clip To remove the belt clip To connect an optional headset to the handset Using surge protectors ConnectionsCharger unit To a single telephone line jack Wall mounting the charger 45 cm 31/32 For Fax Advantage assistance, call Battery charge Battery strengthHandset display Battery strength Battery life Stop Menu Selecting the way to use your fax machinePress SET How to setup How to receive callsCase 1 TAM/FAX Your situation SET Case 3 TEL only Preparation How to receive faxes Case 4 FAX only Adjusting handset volume Ringer volumeHandset receiver volume Speaker volume Fax voice guidance volume Adjusting base unit volumeAnswering machine volume Using the handset Using the base unitDate and time Save For Caller ID service users Your logoExample 1015 PM 12 hour clock entry To correct a mistake To select characters using a or B Buttons Characters O M N O Display order of charactersDelete button To enter your logo Example Bill Your fax number Registration of additional handsetsExample +234 Enter the correct number Being used. Registration must be completed within 1 minute Handset display shows the instructions as followsBase unit Press Mute Handset Press the right soft key OK Making phone calls SP-PHONE HOLD/CLEAR PAUSE/REDIAL Answering phone calls HOLD/CLEARDigital SP-PHONE Mute REDIAL/PAUSE OFF SP-PHONE Setting is OFF. To activate this feature, see Press Digital SP-PHONEand talk into the microphoneHOLD/CLEAR CONF/FUNCTION To select characters with the dialing button Buttons Making a phone call using the navigator directory Clear To cancel erasing, press Press HOLD/CLEAR again Press OFF Editing a stored itemErasing a stored item To search for a name by initial From a handset to the base unit or another handset Copying the directoryFrom the base unit to a handset Caller ID service How Caller ID is displayed Viewing and calling back using caller information Dial EditMake sure the handset is not being used What , means If the same person calls more than once FAX/START Digital SP-PHONE Caller ID number auto edit feature Using the handset Make sure the handset is not being usedErasing caller information Erasing all caller information Storing caller information into the navigator directory Into the handsetErasing specific caller information Into the base unit Making intercom calls IntercomAnswering intercom calls Transferring a call To transfer a call from the handsetTo transfer a call from the base unit INTERCOM/TRANSFER To join a conversation Call share feature ConferenceCall share LOCATOR/INTERCOM Room monitor feature Turning on the room monitor feature HandsetTurning on the room monitor feature Base unit Monitoring a room To turn the 2-way radio mode on To turn the mode OFFTo call another handset To answer a call Sending a fax manually FAX/START Digital SP-PHONE SET REDIAL/PAUSE Sending a fax using the navigator directory Documents you can send Broadcast transmission Programming items into the broadcast memoryAdding a new item into the broadcast memory Erasing a stored item from the broadcast memory Activating TEL mode To cancel broadcast transmissionReceiving a fax manually Auto Answer OFF To send the same document to a one-time group of items Activating TAM/FAX mode Receiving a fax automatically Auto Activating FAX only mode How to receive callsChanging the ring setting in TAM/FAX mode Receiving a voice message and fax document in one call Distinctive Ring service from your phone company Using two or more phone numbers on a single telephone lineActivating the Distinctive Ring feature Ring pattern Settings Programming the ring pattern assigned for fax Other triple ring short-short Long rings More copying features Making a copy Setting Recording Original Paper size Document Size 100% Default92% 86% Mailbox features When a caller callsTo use a mailbox Caller’s recording time Recording your greeting message Erasing your recorded greeting messagePre-recorded greeting message Greeting Stop Erase Leaving a message for others or yourself Listening to recorded messagesTo play back messages Transfer Stop Erase Mailbox Digital SP-PHONE Erasing recorded messages Transferring a call to a mailbox Remote operation with the handset Listening to recorded messagesDial Playedit SP-PHONE OFF Remote operation using the direct commands Operating from a remote location Summary of remote operation Turning on the Auto Answer mode Remote operations following voice menuInterrupting remote operation Slow talk message playback During playback Basic features Programming basic featuresProgramming advanced features Base unit programming Advanced features Code #26 Setting the Caller ID list to print automatically Code #31 Activating the Distinctive Ring featureCode #34 Setting the quick scan Code #25 Sending a fax at a specific time Code #44 Setting the memory reception alert Code #46 Setting friendly receptionCode #47 Setting the fax voice guidance Code #51 Setting the mailbox 2 password Code #62 Setting line mode Code #67 Setting the incoming message monitorCode #72 Setting flash time Code #73 Setting incoming call tone Handset programming Function menu tableProgrammable functions Main menu Sub-menu Setting ringer tone for external calls Setting incoming call toneSetting auto talk feature Setting dialing mode Pulse For rotary pulse dial service Setting the flash timeSetting line mode Scroll to Initial setting by pressing v or e, and press Setting the room monitor feature Setting the mailbox 2 or 3 passwordPress the right soft key Save Press OFF Canceling the handset registration Re-registering the handsetMake sure the handset and the base unit are not being used HOLD/CLEAR, and enter Example Extension number Error messages Reports Error messages Display Film is empty. Replace the film with a new One Remaining film is low. Prepare a new film Recording paper jam occurred. Clear the jammed paper Unit is too hot. Let the unit cool down Registered to the base unit, see SP-PHONEor Digital SP-PHONE Initial settings When a function does not work, check hereGeneral Cordless handset Handset stops working while being used Cannot store an item in the navigator directoryCannot redial by pressing PAUSE/REDIAL Cannot receive documents by pressing *#9 on the handset Fax sending Fax receiving Copying Answering machine If a power failure occurs When the recording paper has jammed in the unitRecording paper jams Display will show the following When the recording paper was not fed into the unit properly Document feeder cleaning Document jams sending Thermal head cleaning Do not use paper products, such as paper towels or tissues Help Reference lists and reports Base unit only Technical data about this product Frequency Paper specificationsSecurity codes 5C 40C 41F 104F Dimentions225/32 Approx g 0.21 lb Standby Approx .8 W Maximum Approx .0 W FCC and Other Information FCC RF Exposure Warning Limited Warranty FAX categories Parts LaborThermal Transfer Facsimile Laser Facsimile 100 Customer Services directory Index #77 Auto Answer 103 No Extra Cost Panasonic FAX Advantage Program