Department Code, General Description | Panasonic UF-890/990 guide

Department Code

General Description

This operation requires the user to input a preset 4-digit Department Code before transmission. The Department Name of the selected Department Code is printed on the Header of each page sent, Cover Sheet, COMM

Journal and Individual Transmission Journal. When the Department Code is set, the Transaction Journal will be sorted by the Department Code number (01 - 24) when it is printed.

If you wish to prevent unauthorized persons from setting, changing or erasing the Department Code settings, you should set the Access Code to restrict these settings. (See page 86)

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Panasonic UF-890/990 appendix Department Code, General Description

Contents

Operating Instructions Important Information Table of Contents Basic Operations Advanced Features Table of Contents Network Features Appendix Problem SolvingTroubleshooting 139 Print out Journals and Lists Memo Manufacturers name and address Factory ID Safety Information Important Safety Instructions Safety Information Precaution Any function can be started by first pressing Function Key External View LCD Display Control Panel Used to start Abbreviated Dialing. See page 49 Control Panel Main Unit and Accessories Installing the Accessories Installing the Toner Cartridge Remove the protective sealPush the Release Button to open the Printer Cover Installing the Toner Cartridge Paper Specifications How to Load the Recording PaperLoading the Recording Paper Loading the Recording Paper Telephone Line Cable Power Cord Connecting the Telephone Line Cable and Power Cord Power SwitchExternal Telephone Optional For Pulse For Tone Setting the Dialing Method Tone or Pulse You will hear the dial tone through the speaker Adjusting the VolumeSetting the Monitor Volume Setting the Ringer Volume Setting the Date and Time User ParametersGeneral Description User Parameters Setting Your Logo Setting Your Character ID 201 555 Setting Your ID Number Fax Telephone Number One-Touch/Abbreviated Dialing Numbers Entering One-Touch/Abbreviated Dialing NumbersPause 5 5 5 Space 1 2 3 Up to 36 digits including pauses and spaces One-Touch/Abbreviated Dialing Numbers001 to Enter the telephone number To change the settings of a One-Touch/ABBR dialing number Editing One-Touch/Abbreviated Dialing NumbersThen enter a new station name. See Note To erase the settings of One-Touch/ABBR Dialing number Your machine prints out the directory sheet Printing Out a Directory Sheet For Lighter Setting the Fax ParametersCustomizing Your Machine For Contrast Parameter Setting Comments Number Customizing Your MachineFax Parameter Table On the next Access Code Print Collation You must never try to send documents that are Loading DocumentsDocuments You Can Send Documents You Cannot Send Loading Documents How to Load Documents Basic Transmission Settings ResolutionContrast Basic Transmission Settings HalftoneVerification Stamp For OFF For on Always print out For Incomplete only Communication Journal COMM. Journal Receive Sending DocumentsMemory Transmission Store document Memory Transmit Store * Completed Total PAGES=005 30% Sending Documents Make sure that the Memory lamp is on Manual Number Dialing One-Touch Dialing If not, press On. Memory Press a One-Touch keyTo set On Abbreviated Dialing If not, press OnPress Then enter a 3-digit code If not, press On. Memory to set On Directory Search Dialing Then starts dialing the telephone numbers in sequence Multi-Station Transmission BroadcastingAfter each Station is entered For details, see page 47 to 50. Ex Direct Transmission Manual Number Dialing Direct TransmissionYour machine starts to dial the telephone number Press a One-Touch key One-Touch Dialing Direct TransmissionAbbreviated Dialing Direct Transmission Make sure that the lamp goes off Full number e.g will be dialed Directory Search Dialing Direct Transmission Voice Mode Transmission Off-Hook DialingHang up the handset Dial the telephone number from the keypad When you hear a beepOn-Hook Dialing You will hear dial tone through the monitor speaker Transmission Reservation Memory Transmission Reservation Multi-taskingYour machine will store the documents into memory Printing received documents Dial by using any one of the following methodsTo reserve your machine for sending the urgent documents Your machine is on-line, the on Line lamp is blinking or Then remove the document from ADF To redial the last dialed number through memory RedialingAutomatic Redialing Manual Redialing Receiving Documents Automatic ReceptionManual Reception Automatic Reduction Selecting the Print Reduction ModeReceiving Documents Print Reduction Transmitted Document Received Document Receiving Oversize Documents Substitute Memory Reception Print Collation Mode Machine stores the document, then prints the copies Making CopiesEnter the number of copies Ex 1 Delayed Batch Transmission Batch TransmissionReal-time Batch Transmission To store documents into the memory Timer Controlled CommunicationsDeferred Transmission Station is entered For details, see page 47 to Timer Controlled Communications Enter a 4-digit polling passwordDeferred Polling Setting the Polling Password To set the polling password, follow the steps belowPolling Documents will be stored into memory Enter a 4-digit polling password. See Note Ex 4 3 2Polling Preparing to be Polled To Poll Documents from Another Station Enter a 4-digit polling password. See Note Ex 1 1 1 Setting for Group Dialing Program KeysTo set a Program Key for Group Dialing To set a Program Key for deferred transmission Setting for Deferred TransmissionEnter the starting time using 4 digits 1130 p.m. Program Keys Setting for Deferred Polling To set a Program Key for deferred pollingCharacter keys. See Setting for Normal Polling To set a Program Key for normal pollingSET Pauses and spaces Setting for One-Touch KeyTo set a Program Key for One-Touch Key Enter a telephone number up to 36 digits including Press the Program key you want to erase Changing or Erasing the Program Key SettingsTo erase the settings in a Program Key Procedures from , or return to standby by pressing Sample File List Edit File ModeExplanation of Contents Printing a File List Viewing the Contents of a File List Changing the Start Time or the Station of a File Enter the file number or use that you want to change Ex 0 0See Note To select the file Features To delete the file in memory, follow the steps below Deleting a File Printing Out a File Your machine will start storing the documents into a file Adding Documents into a File Retry an Incomplete File Setting the Access Code Access Code Now you can operate the machine normally Access CodeEnter the Access Code Ex 1 2 3 Enter a 4-digit Access Code Ex 1 2 3 Receive To Memory Setting the RCV To Memory PasswordSetting RCV To Memory Enter a 4-digit RCV to Memory Password Machine will start to print the documents Receive To MemoryPrinting Out Documents To print the document, follow the steps below Telephone No Usage Distinctive Ring Sound Ring Pattern Distinctive Ring Detector DRD Fax Cover Sheet To use the Fax Cover SheetDial the stations you wish to send the documents to Fax Cover Sheet Sample Fax Cover Sheet PIN Code Access Selecting the Access Method Prefix or SuffixFor suffix code For prefix code Entered, press PIN Code AccessDialing with a PIN Code If you want to confirm the number of stations you have Fax Forward Setting Fax Forward Storing the Documents File Transmission File Transmission Sending the Stored DocumentsTo send the stored documents, follow the steps below To print the stored documents, follow the steps below Deleting the Stored DocumentsPrinting the Stored Documents To delete the stored documents, follow the steps below Department Code Ex P Setting the Department Code100 Department Code 101 Changing or Erasing the Department CodeThen enter a new Department Code Ex 5 6 7 LOGO/DEPT. Name 102 103 Sending Document with Department CodeEnter a 4-digit Department Code Ex 1 2 3 104 105 Printing a Department Code List 106 Printing a Department Code JournalSample Department Code Journal / Originated Calls Sample Department Code Journal / Received Calls 107 Setting the Multiple Logo 108Multiple Logo 109 Multiple LogoChanging or Erasing the Multiple Logo Sending Document with Multiple Logo 110 Printing a Multiple Logo List 111 Setting the Selective Reception 112Selective Reception Compatibility with Other Machines Password CommunicationsModel Special Settings 113 Password Communications Setting Password Transmission114 115 Setting Password ReceptionTo set receiving password and parameter For OFF password is not checked For on password is checked 116 Using Password Transmission 117 Using Password Reception Compatibility with Other Machines 118Confidential Mailbox Confidential Mailbox 119 Confidential MailboxEnter a 4-digit Confidential Code Ex 2 2 3 120 121 Receiving a Confidential Document to Your Machines MailboxSample CONF. RCV Report Storing a Confidential Document in Your Machines Mailbox 122 Machine will print out the confidential documents 123 To delete all confidential files in memory To delete a file using Confidential Code124 Enter a 4-digit Confidential Code Compatibility with Other Machines Setting of Routing, Forwarding or Relaying125 Sub-Addressing 126 Sub-AddressingEnter the station name To send a Document with Sub-address Using One-Touch/ABBR. Number DialingUsing Manual Number Dialing 127 128 Journals and ListsTransaction Journal 129 Journals and ListsIndividual Transmission Journal IND. XMT Journal 130 Sample Transaction JournalSample Individual Transmission Journal IND. XMT Journal 131 Sample COMM. Journal 132 133 For Directory Search List 134One-Touch/Abbreviated and Directory Search List For One-Touch/ABBR. Number List 135 Sample One-Touch ListSample ABBR. Number List Sample Directory Search List 136 137 Program ListSample Program List 138 FAX Parameter ListSample FAX Parameter List 139 TroubleshootingIf You Have Any of These Problems Mode Symptom Cause / Action 140 Troubleshooting 141 Information CodesInfo Meaning Action Code 142 143 To clear the jam, Info. Code 144Clearing a Recording Paper Jam To clear the jam, Info. Code 001, 002, 003 Open the ADF Door Remove the jammed document 145Clearing a Document Jam To clear the jam Open the ADF Door Cleaning the Document Scanning AreaTo clean the Scanning Area 146 Cleaning the Printer Roller To clean the Printer Rollers147 Position Condition Adjusting the Automatic Document Feeder ADFTo adjust the ADF 148 To remove the stamp 149 Replacing the Lithium Battery To replace the battery, follow the procedure below150 Checking the Telephone Line 151 Specifications 152Horizontal Vertical 153 Specifications 154 155 Recording Paper Specifications Options Order No Picture Description 156Options and Supplies Please contact your local Panasonic dealer for availability 157 Options and SuppliesSupplies Order No Picture Description 158 FCC Notice for User in USA 159 Example of Header Format LOGO, ID Number setting 160FCC Notice for User in USA 161 Avis 162 ADF Glossary Glossary 164 165 ITU-T Image No 166 167 157 168Index 155 169 For Service, Call Warranty