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Philips DP-C262 manual Internet Fax, Memo

Models: DP-C262

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Chapter 5 Internet Fax

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Philips DP-C262 manual Internet Fax, Memo

Contents

Operating Instructions Model No. DP-C262/C322For Facsimile and Internet Fax Digital Color Imaging Systems Facsimile and Internet Fax Function Operating InstructionsUser Authentication Operating Instructions CD Copy FunctionIcon ConventionsIcons NotationChapter 2 Basic Fax Transmission Table of ContentsChapter 3 Convenient Fax Features Chapter 1 Getting To Know Your MachineReceive to Memory Chapter 4 Fax ReceptionChapter 5 Internet Fax Sub-Address Communication“Delivery Notice” Setting Message Delivery Notice MDN“File Type and Name” “Ledger Email XMT”Adding an Email Address to Address Book Chapter 6 Handling Communication Reservation FilesChapter 7 Program Destinations / Program Keys Chapter 8 Reading Reports/Lists“Fax Parameter List” Chapter 9 Solving ProblemsChapter 10 Appendix “Program List”Memo Refer to Searching for a Destination Chapter 1 Getting To Know Your MachineMenu Map Search ScreenComm. Status Verifying Communication Status See page Chapter 1 Getting To Know Your MachineBasic Menu Screen Memory Transmitting a Document Stored in Memory See pageTransmit Deferred Transmission See page Chapter 1 Getting To Know Your MachineChapter 1 Getting To Know Your Machine More Menus Edit File Mode Screen1 Place originals Fax Transmission Proceduresettings are required Chapter 2 Basic Fax Transmissionz Refer to Entering a Destination see page Basic Fax Transmission3 Enter the fax number from the keypad or select a destination 4 Press the Start key1 Follow the step 1 and 2 on page Chapter 2 Basic Fax TransmissionEntering a Destination Manual DialingBasic 3 Press the Start keyRefer to Sub-Address Communication 3 Select the desired destination Using the Address Book„ Use a Key Name 1 Follow the step 1 and 2 on page 14. 2 Select the Key Name tabChapter 2 Basic Fax Transmission „ Use Group Dialing1 Follow the step 1 and 2 on page 14. 2 Select “Program/Group” 3 Select the button for the desired destination group„ Search through the Address Book Local Search 2 Basic Fax TransmissionChapter Searching for a DestinationSelect “ Search” „ Search through the LDAP Server LDAP SearchFollow the step 1 and 2 on page 4 Enter a search letter, and then select5 Select “Fax Number” to display a list of destinations ChapterTransmission BasicFax4 Press the Start key Redialing1 Follow the step 1 and 2 on page 14. 2 Select “Redial” Chapter 2 Basic Fax Transmission2 Press the Fax key When you hear a beep, press theTransmission with Destination Monitoring 1 Place OriginalsTalking to the Remote Party Before Transmission Chapter2 Basic Fax Transmission „ Original Type Setting Original Quality„ Resolution Chapter 2 Basic Fax Transmission1 Place Originals 5 Adjust the original quality, and then select “OK”2 Press the Fax key 3 Select “Basic Menu” Chapter 2 Basic Fax Transmission7 Press the Start key 6 Select a destination‰ Resolution Chapter 2 Basic Fax TransmissionMemo Chapter 2 Basic Fax Transmission4 Select “Original Size” Setting the Original Size1 Place originals on the platen Chapter 2 Basic Fax Transmission8 Press the Start key 5 Choose the original size, and then select “OK”6 Set “Quality Adj.” as required 7 Select a destination1 Place Originals Transmitting 2-Sided Originals3 Select “Basic Menu” Chapter 2 Basic Fax Transmission6 Set “Quality Adj.” as required 5 Select a binding position, and then select “OK”z Refer to Setting Original Quality see page Chapter 2 Basic Fax TransmissionPress the Fax key Verification StampSet “Quality Adj.” as required Select a destinationMemo Chapter 2 Basic Fax TransmissionTransmitting a Document Stored in Memory 2 Basic Fax TransmissionChapter Chapter 2 Basic Fax Transmission 4 Select “Memory”5 Set “Quality Adj.” as required z Refer to Setting Original Quality see pagez Refer to Setting Original Quality see page Direct TransmissionPress the Fax key Select “Basic Menu” Select “Direct” Set “Quality Adj.” as requiredz Refer to Entering a Destination see page Chapter 2 Basic Fax Transmission6 Select a destination 7 Press the Start key3 Select “Comm. Status” while the call session is in progress 5 When the verification is completedVerifying Communication Status select “OK”Memo Chapter 2 Basic Fax Transmission„ Rotation XMT set to “Valid” Chapter 2 Basic FaxRotated Transmission TransmissionChapter 2 Basic Fax Transmission Batch TransmissionPress the Fax Key Getting an Outside Line Using PIN Code Access6 Enter a PIN Code, and then select “OK”. Up to 36 digits1 Place Originals Using Program Keys4 Select the program key Chapter 2 Basic Fax Transmission3 Select “Yes” to stop a communication Canceling a CommunicationTo cancel Memory Transmission 2 Press the Stop key while the communication is in progressChapter 2 Basic Fax Transmission To cancel Direct Transmission1 Press the Stop key while the communication is in progress 2 Select “Yes” to stop a communication 3 Remove the documentChapter 2 Basic Fax Transmission Dial Prefix6 Select “120-159” 4 Enter the key operator mode Password, and then select “OK”Basic Fax 1 Press the Function key to open the Function Parameters screen4 Select “Transmit” Convenient Fax FeaturesTime Controlled Communication DeferredConv nient Fax Features Deferred Transmission6 Set “Quality Adj.” as required Chapter 3 Convenient Fax Features5 Set the deferred time, and then select “OK” z Refer to Setting Original Quality see pagePress the Fax key Deferred Polling4 Enter a communication time, and then Chapter 3 Convenient Fax Features7 Press the Start key 5 If a password is required, enter the password, and then select “OK”Chapter 3 Convenient Fax Features 6 Select a destinationPolling 4 If a password is required, enter thepassword, and then select “OK” Pollingz Refer to Entering a Destination see page 5 Select a destination6 Press the Start key Chapter 3 Convenient Fax FeaturesChapter 3 Convenient Fax Features 5 If a password is required, enter theStoring Documents to be Polled 4 Select “Polled” in “Polling”Chapter 3 Convenient Fax Features Chapter 3 Convenient Fax FeaturesUsing a Mailbox Confidential Communication What is Confidential Communication?Confidential Transmission Chapter 3 Convenient Fax FeaturesTo transmit a confidential document, follow the steps below Select “Mail Box” FeaturesEnter the mailbox password 4-digit, and then select “OK” Confidential PollingChapter 3 Convenient Fax Features Enter the mailbox password 4-digitStoring Documents for Confidential 5 Select “Polled”Explanation Printing a Received Confidential Document„ Confidential Reception Report Chapter 3 Convenient Fax Features4 Select “Print File” 5 Enter the mailbox password 4-digit„ Printing a Received Confidential Document 3 Select “Mail Box”Press the Fax key 5 Enter the mailbox 4-digit passwordDeleting a Confidential Document Chapter 3 Convenient Fax FeaturesMemo Chapter 3 Convenient Fax FeaturesSub-Address Communication What is Sub-Addressing?„ Example of a Network Using Sub-Addressing Chapter 3 Convenient Fax“ OK” Sub-Addressed Transmission using Address Book6 Enter the password, and then select 5 Enter a sub-address, and then selectz Refer to Entering a Destination see page Chapter 3 Convenient Fax FeaturesSelect a destination Press the Start key4 Enter the fax number from the keypad Sub-Addressed Transmission using Manual Dialing6 Enter a sub-address 3 Set “Quality Adj.” as requiredPassword Communication What is Password Communication?Chapter 3 Convenient Fax Features Chapter 3 Convenient Fax Features Password Transmission6 Select “On”, and then select “OK” 8 Select a destination6 Select “40-79” Setting Password-Protected Transmission8 Enter the password 4-digit, and then select “OK” Press the Function key to open theChapter 3 Convenient Fax Features 9 Select “On” or “Off”, and select “OK”Printing Communication Journal Chapter 3 Convenient Fax FeaturesTHE SLEREXE COMPANY LIMITED z Refer to Setting Original Quality see page 2 Press the Fax key 3 Select “More Menus”6 Select “On”, “Off”, or “Inc Only”, and then select “OK” Chapter 3 Convenient Fax FeaturesPress the Fax key Transmitting a Document with a Cover SheetChapter 3 Convenient Fax Features Place OriginalsChapter 9 16.ConvenientFax Features z Refer to Setting Original Quality see pageAutomatic Reception Chapter 4 Fax ReceptionReceiving Documents Automatic Reception2 If a document is loaded on the ADF, remove it 1 When your telephone rings, lift the external telephone handset3 When you hear a beep, press the Start key 4 Hang up the phone Manual ReceptionChapter 4 Fax Reception „ When Print Reduction is set to “Auto”Print Reduction and Duplex Recording Print ReductionChapter „ When Print Reduction is Set to “Fixed”Fax Reception Duplex RecordingChapter 4 Fax Reception Substitute Memory ReceptionConvenient Reception Features Selective ReceptionChapter 4 Fax Reception Chapter 4 Fax Reception Fax ForwardingChapter 4 Fax Reception Password-ReceptionWhat is Memory Reception? Receive to MemoryChapter 4 Fax Reception Press the Fax key Programming Memory Reception5 Select “On”, and then “OK” Chapter 4 Fax ReceptionChapter Fax ReceptionPrinting a Document Received in Memory 5 Select “Print”, and then “OK”Chapter 4 Fax Reception „ Sending Email What is Internet Fax?What is Internet Fax? Chapter 5 Internet FaxChapter 5 Internet Fax Using the Internet Fax Feature„ Routing „ Transmitting to a Fax via a Relay Station Relay TransmissionWhat Internet Fax Can Do Sending EmailChapter 5 Internet Fax z For more details about routing, refer to Inbound Routing see page Receiving EmailInbound Routing Chapter 5 Internet FaxRelay Transmission Chapter 5 Internet Faxhttp//panasonic.co.jp/pcc/en Chapter 5 Internet Fax Message Delivery Notice MDN„ If the receiving station is an Internet Fax station „ If the receiving station is a computerChapter 5 Internet Fax Direct Internet Fax Transmission Using Direct SMTPMemo Chapter 5 Internet FaxChapter 5 Internet Fax „ When Email Transmission FailsTips for Internet Fax „ Telephone Calls Cannot Be Made via LAN„ Receive Internet Email Messages „ Transmission Resolution„ Transmitted File Type Setting „ Dual Port CommunicationChapter 5 Internet Fax Preparing to Use Internet FaxProgram Network Parameters „ Network ParametersChapter 5 Internet Fax „ Sending Email This machine Other Internet Fax machine or PCscreen Sending an Email ProcedureSelect “More Menus” if additional Press the Fax key to open the FaxRefer to When E-mail Transmission Fails 3. Select “Email”5. Press the Start key z Refer to Using Cc, Bcc and From see pageChapter 5 Internet Fax Entering an Email Address4 Enter an Email Address, and then Using the Onscreen Keyboard2 Select “Email” 3 On the Email screen, select1 Follow the step 1 and 2 on page 102. 2 Select “Favorites” 2 Select a Key Name tab3 Select the Email Address you want to send „ Search through “Favorites”„ Use Group Dialing 1 Follow the step 1 and 2 on page 102. 2 Select “Program/Group”3 Select the Group you want to send Chapter 5 Internet FaxSearching for Destinations Chapter 5 Internet Fax„ Search through the Address Book Local Search 5 Select “Email” „ Search through the LDAP server LDAP Search1 Follow the step 1 and 2 on page Select “ Global”6 Choose a destination, and then select “OK” Chapter 5 Internet Fax7 Press the Start key Memo Chapter 5 Internet FaxChapter 5 Internet Fax Using Cc, Bcc and FromChapter 5 Internet Fax Setting Cc and Bcc1 On the Email screen, select “Cc” or “Bcc”. See page 103 and page 2 Select an Email Address, and then select “Close”Chapter 5 Internet Fax Setting From field1 On the Email screen, select “From”. See page 103 and page z When “145 Sender Selecton” is set to2 Enter a subject, and then select “OK” Setting SubjectConfirming the Destination 1 On the Email screen, select “Subject”. See pages 103 andChapter 5 Internet Fax Setting a File Type and a Filename5 Select a file type 6 To rename the file, select “Custom”9 Press the Start key 7 Enter a filename, and then select “OK”8 Set an Email Address Chapter 5 Internet Fax1 Place Originals Emailing a Ledger-Sized Document„ Document Sizes and Transmitted/Received Document Sizes Chapter 5 Internet Fax8 Press the Start key 7 Set an Email AddressChapter 5 Internet Fax 6 Select “On”, and then select “OK”Press the Fax key Setting Message Delivery Notice MDNChapter 5 Internet Fax Place Originalsz Refer to Entering an Email Address see page Set an Email AddressChapter 5 Internet Fax Press the Start keyWhen E-mail Transmission Fails Chapter 5 Internet FaxFailure Report Sample Unknown User then select “OK” Using a Completion Notice6 Select “Email” Select a computer to be informed, andChapter 5 Internet Fax Configure to Receive EmailReceiving an Email Receiving Email AutomaticallyChapter 5 Internet Fax Receiving Email Manually1 Press the Fax key 2 Check for incoming mails 3 Select “Basic Menu” 4 Select “Get Email”Chapter 5 Internet Fax Receiving Email with the Program Key1 Press the Fax key 3 Select the program key on which POP reception is preprogrammedMemo Chapter 5 Internet FaxReceiving an Email on a Computer Receiving Email on Your ComputerChapter 5 Internet Fax Chapter 5 Internet Fax Opening EmailChapter What is Inbound Routing?Internet Fax Inbound RoutingProgram the transferring station in the address book Routing Setup FlowConfigure your machine for Internet Fax see page Set required parameters to “Valid” in Function ParametersExplanation Settings for Inbound RoutingChapter 5 Internet Fax Routing typeselect “ OK” Programming the Address Book for Inbound RoutingPress the Function key 5 Enter an Email address, and then9 Select whether to add the Email address to “Favorites” ChapterEnter a Key Name, and then select “OK” Select “IFax”, and then select “OK”Chapter 5 Internet Fax „ Example 1 Internet Relay Network Using the Relay FeatureWhat is the Relay Feature? Initial Sending Station sMail Server Relay StationEnd Receiving Stations Computer PC„ How to Program? Setting up a Relayed Transmission Network„ What is the Hardware Configuration? „ What is the Communication Charge?Chapter 5 Internet Fax Example of a Relayed Transmission NetworkChapter 5 Internet Fax Sample Entries in Address Book„ Table 1 Initial Sending Station New York „ Table 2 Relay Station LondonEmail Address/Telephone Number „ Table 3 Relay Station SingaporeChapter 5 Internet Fax Station NameRequired function Parameters Function Parameters for Relay Stations“36 Relay XMT Password “ Chapter 5 Internet FaxChapter 5 Internet Fax Settings for Initial Sending StationSelect to disable relayed transmission Select to enable relayed transmissionChapter 5 Internet Fax Adding End Receiving Stations for Relayed TransmissionPress the Function key 5 Enter a fax number, and then select8 Select whether to add a station to Internet6 Enter a station name, and then select “OK” 7 Enter a Key Name, and then select “OK”Chapter 5 Internet Fax Relayed Transmission From Internet Fax5 Select a Relay Station or enter the Email Address of the relay stationReceiving Stations for Relayed Transmission see page 7 Select an end receiving station to which the relay station relaysChapter 5 Internet Fax 8 Press the Start keyChapter 5 Internet Fax Relayed Transmission From PCEntry example Requesting a Relayed Transmission from a ComputerChapter 5 Internet Fax sg-rly#8133111234@singapore.panasonic.co.sgChapter 5 Internet Fax Convenient Application Software„TIFF Converter „TIFF Converter Mail Linking ProgramMemo Chapter 5 Internet FaxResult of Relayed Transmission „ Relayed Transmission Report communication journalChapter 5 Internet Fax Explanation „ Fax Relay Log EmailChapter 5 Internet Fax ExplanationChapter 5 Internet Fax DHCP Dynamic Host Configuration ProtocolSMTP Authentication Useful Terms to RememberMemo Chapter 5 Internet FaxDisplaying a Communication Reservation File List Chapter 6 Handling Communication Reservation FilesReading the Reservation Report Chapter 6 Handling Communication Reservation FilesItems covered in the reservation report are as follows 6 Edit the communication time, and then Editing Communication Reservations5 Select a communication reservation file to be edited, and then select “OK”Chapter 6 Handling Communication Reservation Files 7 Edit the destination8 Select the destination, and then select “OK” 10 To return to standby, press the Reset key6 Select “Yes” 7 To return to standby, press the Reset keyDeleting a Communication Reservation File file to be deleted, and then selectPrinting a Communication Reservation File Chapter 6 Handling Communication Reservation FilesCommunication reservation files stored in memory can be printed 4 Select “Edit File Mode” 5 Select “Add Document” Handling Communication Reservation FilesAdding Documents to a Communication Reservation File Chapter6 Select the incomplete file that you Resending an Incomplete Document5 Select or to find the incomplete file that you want to resendItems Allowed for Entry in the Address Book What is Address Book?Chapter 7 Program Destinations / Program Keys Address BookDestinations Chapter 7 ProgramProgram Keys Adding a Fax Number into the Address BookProgram 11 To enable routing by the sendersProgram KeysPress the Function key Adding an Email Address to Address Book5 Enter an Email Address and select Chapter 7 Program Destinations / Program Keysenter a sub-address, and then select “OK” 10 To enable sub-addressed routing8 Select “IFax”, and then select “OK” 9 Select whether to add the station toChapter 7 Program Destinations / Program Keys Editing Address Book5 Select the station you want to edit, and 6 Edit the stationChapter 7 Program Destinations / Program Keys Deleting a Destination from Address Book5 Select the station you want to delete from the address book, and thenPress the Function key Printing the Address Book List5 Select “Start”, and then select “OK” Chapter 7 Program Destinations / Program Keys„ Using as Email reception Key What is Program Keys?„ Using for Program Dialing „ Using for Group DialingChapter 7 Program Destinations / Program Keys Setting for Program Dialing5 Enter a program dial name, and then 6 Enter a Key Name, and then selectProgram each desired feature Chapter 7 Program Destinations / Program KeysPress the Start key Chapter 7 Program Destinations / Program Keys Setting for Group Dialing5 Enter a group dialing name, and then 6 Enter Key Name, and then selectProgram Destinations / Program Keys 7 Select the destinations to be programmed, and then select “OK”Chapter Editing a Group Dialing Chapter 7 Program Destinations / Program KeysTo edit a group dialing, follow the steps below 8 Select the destination to be programmed, and then select “OK” ChapterProgram Destinations / Program Keys Memo Chapter 7 Program Destinations / Program KeysChapter 7 Program Destinations / Program Keys Deleting the Program Key setting5 Select a program Key, and then select Select “Yes”5 Select “Start”, and then select “OK” Printing the Program ListChapter 7 Program Destinations / Program Keys Press the Function key4 Select “5-9” Chapter 7 Program Destinations / ProgramProgramming Email Manual Reception on Program Keys 6 Enter a POP Account name, and thenInvalid 8 Enter the password, and then select “OK”9 Select “Invalid” or “Valid”, and then select “OK” Chapter 7 Program Destinations / Program Keys4 Select “Journal” Chapter 8 Reading Reports/ListsTransaction Journal Printing Transaction JournalChapter 8 Reading Reports/Lists 6 When the verification completes, select “OK”Viewing Communication Results on Touch-Panel Display 1 Press the Fax key 2 Select “More Menus” 3 Select “Print Out”Explanation Reading Transaction JournalChapter 8 Reading Reports/Lists Items in the transaction journal are listed belowExplanation Chapter 8 Reading Reports/ListsChapter 8 Reading Reports/Lists Communication JournalExplanation Chapter 8 Reading Reports/ListsTHE SLEREXE COMPANY LIMITED Items that are covered in the communication journal are listed belowExplanation Chapter 8 Reading Reports/ListsMemo Chapter 8 Reading Reports/ListsPress the Fax key. Select “More Menus” Select “Print Out” Reports/ListsAddress Book List Printing Address Book ListExplanation Reading Address Book ListChapter 8 Reading Reports/Lists Items in the address book list are listed belowReports/Lists Program ListPrinting Program List ChapterExplanation Reading Program ListChapter 8 Reading Reports/Lists Items in the program list are listed belowPress the Fax key Fax Parameter ListPrinting Fax Parameter List Chapter 8 Reading Reports/ListsItems Reading Fax Parameter ListChapter 8 Reading Reports/Lists Items in the fax parameter list are listed below1 Press the Fax key 2 Select “More Menus” 3 Select “Print Out” Individual XMT JournalPrinting Individual XMT Journal Chapter 8 Reading Reports/ListsExplanation Reading Individual XMT JournalChapter 8 Reading Reports/Lists Items in the individual XMT journal are listed belowSymptom Chapter 9 Solving ProblemsTips for Solving Problems ProblemAction Chapter 9 Solving ProblemsProblem SymptomChapter 9 Solving Problems Information CodesAction Chapter 9 Solving ProblemsProblem Info. codeAction Chapter 9 Solving ProblemsProblem Info. codeInfo. code Chapter 9 Solving ProblemsProblem Remote Update” is set to ValidAction Chapter 9 Solving ProblemsProblem Info. codeProblem Power Failure„ Power Failure Chapter 9 Solving ProblemsChapter 9 Solving Problems Checking the Telephone LineMemo Chapter 9 Solving ProblemsChapter 10 Appendix Replacing the Verification StampP9250577 Chapter 10 Appendix 7 Reinstall the Stamp AssemblyMeaning GlossaryChapter 10 Appendix Termreceptacle for disk cartridges, disk packs or floppy disks, or it may contain non-removable disk platters like Chapter 10 AppendixTerm MeaningHandshaking Chapter 10 AppendixTerm MeaningTransmission Chapter 10 AppendixTerm Meaningnetwork adapters, sound cards, radio transceivers, solid state disks and hard disks to a portable computer Chapter 10 AppendixTerm MeaningA single server machine could have several different server software packages running on it, thus providing Chapter 10 AppendixTerm MeaningChapter 10 Appendix TermMeaning Memo Chapter 10 AppendixUSA Only „ WARRANTY