For Facsimile and Internet Fax Digital Color Imaging Systems
Operating Instructions
Model No. DP-C262/C322
User Authentication
Operating Instructions
Operating Instructions CD Copy Function
Facsimile and Internet Fax Function
Icons
Conventions
Notation
Icon
Chapter 3 Convenient Fax Features
Table of Contents
Chapter 1 Getting To Know Your Machine
Chapter 2 Basic Fax Transmission
Chapter 5 Internet Fax
Chapter 4 Fax Reception
Sub-Address Communication
Receive to Memory
“File Type and Name”
Setting Message Delivery Notice MDN
“Ledger Email XMT”
“Delivery Notice”
Chapter 7 Program Destinations / Program Keys
Chapter 6 Handling Communication Reservation Files
Chapter 8 Reading Reports/Lists
Adding an Email Address to Address Book
Chapter 10 Appendix
Chapter 9 Solving Problems
“Program List”
“Fax Parameter List”
Memo
Menu Map
Chapter 1 Getting To Know Your Machine
Search Screen
Refer to Searching for a Destination
Basic Menu Screen
Chapter 1 Getting To Know Your Machine
Memory Transmitting a Document Stored in Memory See page
Comm. Status Verifying Communication Status See page
Transmit Deferred Transmission See page
Chapter 1 Getting To Know Your Machine
Chapter 1 Getting To Know Your Machine
More Menus Edit File Mode Screen
settings are required
Fax Transmission Procedure
Chapter 2 Basic Fax Transmission
1 Place originals
3 Enter the fax number from the keypad or select a destination
Basic Fax Transmission
4 Press the Start key
z Refer to Entering a Destination see page
Entering a Destination
Chapter 2 Basic Fax Transmission
Manual Dialing
1 Follow the step 1 and 2 on page
Refer to Sub-Address Communication
Basic
3 Press the Start key
Use a Key Name
Using the Address Book
1 Follow the step 1 and 2 on page 14. 2 Select the Key Name tab
3 Select the desired destination
1 Follow the step 1 and 2 on page 14. 2 Select “Program/Group”
Use Group Dialing
3 Select the button for the desired destination group
Chapter 2 Basic Fax Transmission
Chapter
2 Basic Fax Transmission
Searching for a Destination
Search through the Address Book Local Search
Follow the step 1 and 2 on page
Search through the LDAP Server LDAP Search
4 Enter a search letter, and then select
Select “ Search”
Transmission
Chapter
BasicFax
5 Select “Fax Number” to display a list of destinations
1 Follow the step 1 and 2 on page 14. 2 Select “Redial”
Redialing
Chapter 2 Basic Fax Transmission
4 Press the Start key
Transmission with Destination Monitoring
When you hear a beep, press the
1 Place Originals
2 Press the Fax key
2 Basic Fax Transmission
Talking to the Remote Party Before Transmission
Chapter
Resolution
Setting Original Quality
Chapter 2 Basic Fax Transmission
Original Type
2 Press the Fax key 3 Select “Basic Menu”
5 Adjust the original quality, and then select “OK”
Chapter 2 Basic Fax Transmission
1 Place Originals
Resolution
6 Select a destination
Chapter 2 Basic Fax Transmission
7 Press the Start key
Memo
Chapter 2 Basic Fax Transmission
1 Place originals on the platen
Setting the Original Size
Chapter 2 Basic Fax Transmission
4 Select “Original Size”
6 Set “Quality Adj.” as required
5 Choose the original size, and then select “OK”
7 Select a destination
8 Press the Start key
3 Select “Basic Menu”
Transmitting 2-Sided Originals
Chapter 2 Basic Fax Transmission
1 Place Originals
z Refer to Setting Original Quality see page
5 Select a binding position, and then select “OK”
Chapter 2 Basic Fax Transmission
6 Set “Quality Adj.” as required
Set “Quality Adj.” as required
Verification Stamp
Select a destination
Press the Fax key
Memo
Chapter 2 Basic Fax Transmission
Chapter
Transmitting a Document Stored in Memory
2 Basic Fax Transmission
5 Set “Quality Adj.” as required
4 Select “Memory”
z Refer to Setting Original Quality see page
Chapter 2 Basic Fax Transmission
Press the Fax key Select “Basic Menu”
Direct Transmission
Select “Direct” Set “Quality Adj.” as required
z Refer to Setting Original Quality see page
6 Select a destination
Chapter 2 Basic Fax Transmission
7 Press the Start key
z Refer to Entering a Destination see page
Verifying Communication Status
5 When the verification is completed
select “OK”
3 Select “Comm. Status” while the call session is in progress
Memo
Chapter 2 Basic Fax Transmission
Rotated Transmission
Chapter 2 Basic Fax
Transmission
Rotation XMT set to “Valid”
Chapter 2 Basic Fax Transmission
Batch Transmission
6 Enter a PIN Code, and then select
Getting an Outside Line Using PIN Code Access
“OK”. Up to 36 digits
Press the Fax Key
4 Select the program key
Using Program Keys
Chapter 2 Basic Fax Transmission
1 Place Originals
To cancel Memory Transmission
Canceling a Communication
2 Press the Stop key while the communication is in progress
3 Select “Yes” to stop a communication
1 Press the Stop key while the communication is in progress
To cancel Direct Transmission
2 Select “Yes” to stop a communication 3 Remove the document
Chapter 2 Basic Fax Transmission
Chapter 2 Basic Fax Transmission
Dial Prefix
Basic Fax
4 Enter the key operator mode Password, and then select “OK”
1 Press the Function key to open the Function Parameters screen
6 Select “120-159”
Time Controlled Communication DeferredConv nient Fax Features
Convenient Fax Features
Deferred Transmission
4 Select “Transmit”
5 Set the deferred time, and then select “OK”
Chapter 3 Convenient Fax Features
z Refer to Setting Original Quality see page
6 Set “Quality Adj.” as required
4 Enter a communication time, and then
Deferred Polling
Chapter 3 Convenient Fax Features
Press the Fax key
Chapter 3 Convenient Fax Features
5 If a password is required, enter the password, and then select “OK”
6 Select a destination
7 Press the Start key
password, and then select “OK”
4 If a password is required, enter the
Polling
Polling
6 Press the Start key
5 Select a destination
Chapter 3 Convenient Fax Features
z Refer to Entering a Destination see page
Storing Documents to be Polled
5 If a password is required, enter the
4 Select “Polled” in “Polling”
Chapter 3 Convenient Fax Features
Chapter 3 Convenient Fax Features
Using a Mailbox Confidential Communication
Fax Features
What is Confidential Communication?
Chapter 3 Convenient
To transmit a confidential document, follow the steps below
Confidential Transmission
Chapter 3 Convenient Fax Features
Enter the mailbox password 4-digit, and then select “OK”
Features
Confidential Polling
Select “Mail Box”
Storing Documents for Confidential
Enter the mailbox password 4-digit
5 Select “Polled”
Chapter 3 Convenient Fax Features
Confidential Reception Report
Printing a Received Confidential Document
Chapter 3 Convenient Fax Features
Explanation
Printing a Received Confidential Document
5 Enter the mailbox password 4-digit
3 Select “Mail Box”
4 Select “Print File”
Deleting a Confidential Document
5 Enter the mailbox 4-digit password
Chapter 3 Convenient Fax Features
Press the Fax key
Memo
Chapter 3 Convenient Fax Features
Example of a Network Using Sub-Addressing
What is Sub-Addressing?
Chapter 3 Convenient Fax
Sub-Address Communication
6 Enter the password, and then select
Sub-Addressed Transmission using Address Book
5 Enter a sub-address, and then select
“ OK”
Select a destination
Chapter 3 Convenient Fax Features
Press the Start key
z Refer to Entering a Destination see page
6 Enter a sub-address
Sub-Addressed Transmission using Manual Dialing
3 Set “Quality Adj.” as required
4 Enter the fax number from the keypad
Chapter 3 Convenient Fax Features
Password Communication
What is Password Communication?
6 Select “On”, and then select “OK”
Password Transmission
8 Select a destination
Chapter 3 Convenient Fax Features
8 Enter the password 4-digit, and then select “OK”
Setting Password-Protected Transmission
Press the Function key to open the
6 Select “40-79”
Chapter 3 Convenient Fax Features
9 Select “On” or “Off”, and select “OK”
THE SLEREXE COMPANY LIMITED
Printing Communication Journal
Chapter 3 Convenient Fax Features
6 Select “On”, “Off”, or “Inc Only”, and then select “OK”
2 Press the Fax key 3 Select “More Menus”
Chapter 3 Convenient Fax Features
z Refer to Setting Original Quality see page
Chapter 3 Convenient Fax Features
Transmitting a Document with a Cover Sheet
Place Originals
Press the Fax key
Fax Features
9 16.Convenient
z Refer to Setting Original Quality see page
Chapter
Receiving Documents
Chapter 4 Fax Reception
Automatic Reception
Automatic Reception
3 When you hear a beep, press the Start key 4 Hang up the phone
1 When your telephone rings, lift the external telephone handset
Manual Reception
2 If a document is loaded on the ADF, remove it
Print Reduction and Duplex Recording
When Print Reduction is set to “Auto”
Print Reduction
Chapter 4 Fax Reception
Fax Reception
When Print Reduction is Set to “Fixed”
Duplex Recording
Chapter
Chapter 4 Fax Reception
Substitute Memory Reception
Chapter 4 Fax Reception
Convenient Reception Features
Selective Reception
Chapter 4 Fax Reception
Fax Forwarding
Chapter 4 Fax Reception
Password-Reception
Chapter 4 Fax Reception
What is Memory Reception?
Receive to Memory
5 Select “On”, and then “OK”
Programming Memory Reception
Chapter 4 Fax Reception
Press the Fax key
Printing a Document Received in Memory
Fax Reception
5 Select “Print”, and then “OK”
Chapter
Chapter 4 Fax Reception
What is Internet Fax?
What is Internet Fax?
Chapter 5 Internet Fax
Sending Email
Routing
Using the Internet Fax Feature
Transmitting to a Fax via a Relay Station Relay Transmission
Chapter 5 Internet Fax
Chapter 5 Internet Fax
What Internet Fax Can Do
Sending Email
Inbound Routing
Receiving Email
Chapter 5 Internet Fax
z For more details about routing, refer to Inbound Routing see page
http//panasonic.co.jp/pcc/en
Relay Transmission
Chapter 5 Internet Fax
If the receiving station is an Internet Fax station
Message Delivery Notice MDN
If the receiving station is a computer
Chapter 5 Internet Fax
Chapter 5 Internet Fax
Direct Internet Fax Transmission Using Direct SMTP
Memo
Chapter 5 Internet Fax
Tips for Internet Fax
When Email Transmission Fails
Telephone Calls Cannot Be Made via LAN
Chapter 5 Internet Fax
Transmitted File Type Setting
Transmission Resolution
Dual Port Communication
Receive Internet Email Messages
Program Network Parameters
Preparing to Use Internet Fax
Network Parameters
Chapter 5 Internet Fax
Chapter 5 Internet Fax
Sending Email This machine Other Internet Fax machine or PC
Select “More Menus” if additional
Sending an Email Procedure
Press the Fax key to open the Fax
screen
5. Press the Start key
3. Select “Email”
z Refer to Using Cc, Bcc and From see page
Refer to When E-mail Transmission Fails
Chapter 5 Internet Fax
Entering an Email Address
2 Select “Email”
Using the Onscreen Keyboard
3 On the Email screen, select
4 Enter an Email Address, and then
3 Select the Email Address you want to send
2 Select a Key Name tab
Search through “Favorites”
1 Follow the step 1 and 2 on page 102. 2 Select “Favorites”
3 Select the Group you want to send
1 Follow the step 1 and 2 on page 102. 2 Select “Program/Group”
Chapter 5 Internet Fax
Use Group Dialing
Search through the Address Book Local Search
Searching for Destinations
Chapter 5 Internet Fax
1 Follow the step 1 and 2 on page
Search through the LDAP server LDAP Search
Select “ Global”
5 Select “Email”
7 Press the Start key
6 Choose a destination, and then select “OK”
Chapter 5 Internet Fax
Memo
Chapter 5 Internet Fax
Chapter 5 Internet Fax
Using Cc, Bcc and From
1 On the Email screen, select “Cc” or “Bcc”. See page 103 and page
Setting Cc and Bcc
2 Select an Email Address, and then select “Close”
Chapter 5 Internet Fax
1 On the Email screen, select “From”. See page 103 and page
Setting From field
z When “145 Sender Selecton” is set to
Chapter 5 Internet Fax
Confirming the Destination
Setting Subject
1 On the Email screen, select “Subject”. See pages 103 and
2 Enter a subject, and then select “OK”
5 Select a file type
Setting a File Type and a Filename
6 To rename the file, select “Custom”
Chapter 5 Internet Fax
8 Set an Email Address
7 Enter a filename, and then select “OK”
Chapter 5 Internet Fax
9 Press the Start key
Document Sizes and Transmitted/Received Document Sizes
Emailing a Ledger-Sized Document
Chapter 5 Internet Fax
1 Place Originals
Chapter 5 Internet Fax
7 Set an Email Address
6 Select “On”, and then select “OK”
8 Press the Start key
Chapter 5 Internet Fax
Setting Message Delivery Notice MDN
Place Originals
Press the Fax key
Chapter 5 Internet Fax
Set an Email Address
Press the Start key
z Refer to Entering an Email Address see page
Failure Report Sample Unknown User
When E-mail Transmission Fails
Chapter 5 Internet Fax
6 Select “Email”
Using a Completion Notice
Select a computer to be informed, and
then select “OK”
Receiving an Email
Configure to Receive Email
Receiving Email Automatically
Chapter 5 Internet Fax
1 Press the Fax key 2 Check for incoming mails 3 Select “Basic Menu”
Receiving Email Manually
4 Select “Get Email”
Chapter 5 Internet Fax
1 Press the Fax key
Receiving Email with the Program Key
3 Select the program key on which POP reception is preprogrammed
Chapter 5 Internet Fax
Memo
Chapter 5 Internet Fax
Chapter 5 Internet Fax
Receiving an Email on a Computer
Receiving Email on Your Computer
Chapter 5 Internet Fax
Opening Email
Internet Fax
What is Inbound Routing?
Inbound Routing
Chapter
Configure your machine for Internet Fax see page
Routing Setup Flow
Set required parameters to “Valid” in Function Parameters
Program the transferring station in the address book
Chapter 5 Internet Fax
Settings for Inbound Routing
Routing type
Explanation
Press the Function key
Programming the Address Book for Inbound Routing
5 Enter an Email address, and then
select “ OK”
Enter a Key Name, and then select “OK”
Chapter
Select “IFax”, and then select “OK”
9 Select whether to add the Email address to “Favorites”
Chapter 5 Internet Fax
What is the Relay Feature?
Using the Relay Feature
Initial Sending Station s
Example 1 Internet Relay Network
End Receiving Stations
Relay Station
Computer PC
Mail Server
What is the Hardware Configuration?
Setting up a Relayed Transmission Network
What is the Communication Charge?
How to Program?
Chapter 5 Internet Fax
Example of a Relayed Transmission Network
Table 1 Initial Sending Station New York
Sample Entries in Address Book
Table 2 Relay Station London
Chapter 5 Internet Fax
Chapter 5 Internet Fax
Table 3 Relay Station Singapore
Station Name
Email Address/Telephone Number
“36 Relay XMT Password “
Function Parameters for Relay Stations
Chapter 5 Internet Fax
Required function Parameters
Select to disable relayed transmission
Settings for Initial Sending Station
Select to enable relayed transmission
Chapter 5 Internet Fax
Press the Function key
Adding End Receiving Stations for Relayed Transmission
5 Enter a fax number, and then select
Chapter 5 Internet Fax
6 Enter a station name, and then select “OK”
Internet
7 Enter a Key Name, and then select “OK”
8 Select whether to add a station to
5 Select a Relay Station or enter the
Relayed Transmission From Internet Fax
Email Address of the relay station
Chapter 5 Internet Fax
Chapter 5 Internet Fax
7 Select an end receiving station to which the relay station relays
8 Press the Start key
Receiving Stations for Relayed Transmission see page
Chapter 5 Internet Fax
Relayed Transmission From PC
Chapter 5 Internet Fax
Requesting a Relayed Transmission from a Computer
sg-rly#8133111234@singapore.panasonic.co.sg
Entry example
TIFF Converter
Convenient Application Software
TIFF Converter Mail Linking Program
Chapter 5 Internet Fax
Memo
Chapter 5 Internet Fax
Chapter 5 Internet Fax
Result of Relayed Transmission
Relayed Transmission Report communication journal
Chapter 5 Internet Fax
Fax Relay Log Email
Explanation
Explanation
SMTP Authentication
DHCP Dynamic Host Configuration Protocol
Useful Terms to Remember
Chapter 5 Internet Fax
Memo
Chapter 5 Internet Fax
Displaying a Communication Reservation File List
Chapter 6 Handling Communication Reservation Files
Items covered in the reservation report are as follows
Reading the Reservation Report
Chapter 6 Handling Communication Reservation Files
5 Select a communication reservation
Editing Communication Reservations
file to be edited, and then select “OK”
6 Edit the communication time, and then
8 Select the destination, and then select “OK”
7 Edit the destination
10 To return to standby, press the Reset key
Chapter 6 Handling Communication Reservation Files
Deleting a Communication Reservation File
7 To return to standby, press the Reset key
file to be deleted, and then select
6 Select “Yes”
Communication reservation files stored in memory can be printed
Printing a Communication Reservation File
Chapter 6 Handling Communication Reservation Files
Adding Documents to a Communication Reservation File
Handling Communication Reservation Files
Chapter
4 Select “Edit File Mode” 5 Select “Add Document”
5 Select or to find the incomplete
Resending an Incomplete Document
file that you want to resend
6 Select the incomplete file that you
Chapter 7 Program Destinations / Program Keys
What is Address Book?
Address Book
Items Allowed for Entry in the Address Book
Program Keys
Chapter 7 Program
Adding a Fax Number into the Address Book
Destinations
Program
11 To enable routing by the senders
Keys
Program
5 Enter an Email Address and select
Adding an Email Address to Address Book
Chapter 7 Program Destinations / Program Keys
Press the Function key
8 Select “IFax”, and then select “OK”
10 To enable sub-addressed routing
9 Select whether to add the station to
enter a sub-address, and then select “OK”
5 Select the station you want to edit, and
Editing Address Book
6 Edit the station
Chapter 7 Program Destinations / Program Keys
5 Select the station you want to delete
Deleting a Destination from Address Book
from the address book, and then
Chapter 7 Program Destinations / Program Keys
5 Select “Start”, and then select “OK”
Printing the Address Book List
Chapter 7 Program Destinations / Program Keys
Press the Function key
Using for Program Dialing
What is Program Keys?
Using for Group Dialing
Using as Email reception Key
5 Enter a program dial name, and then
Setting for Program Dialing
6 Enter a Key Name, and then select
Chapter 7 Program Destinations / Program Keys
Press the Start key
Program each desired feature
Chapter 7 Program Destinations / Program Keys
5 Enter a group dialing name, and then
Setting for Group Dialing
6 Enter Key Name, and then select
Chapter 7 Program Destinations / Program Keys
Chapter
Program Destinations / Program Keys
7 Select the destinations to be programmed, and then select “OK”
To edit a group dialing, follow the steps below
Editing a Group Dialing
Chapter 7 Program Destinations / Program Keys
Program Destinations / Program Keys
8 Select the destination to be programmed, and then select “OK”
Chapter
Memo
Chapter 7 Program Destinations / Program Keys
5 Select a program Key, and then select
Deleting the Program Key setting
Select “Yes”
Chapter 7 Program Destinations / Program Keys
Chapter 7 Program Destinations / Program Keys
Printing the Program List
Press the Function key
5 Select “Start”, and then select “OK”
Programming Email Manual Reception on Program Keys
Chapter 7 Program Destinations / Program
6 Enter a POP Account name, and then
4 Select “5-9”
9 Select “Invalid” or “Valid”, and then select “OK”
8 Enter the password, and then select “OK”
Chapter 7 Program Destinations / Program Keys
Invalid
Transaction Journal
Chapter 8 Reading Reports/Lists
Printing Transaction Journal
4 Select “Journal”
Viewing Communication Results on Touch-Panel Display
6 When the verification completes, select “OK”
1 Press the Fax key 2 Select “More Menus” 3 Select “Print Out”
Chapter 8 Reading Reports/Lists
Chapter 8 Reading Reports/Lists
Reading Transaction Journal
Items in the transaction journal are listed below
Explanation
Explanation
Chapter 8 Reading Reports/Lists
Chapter 8 Reading Reports/Lists
Communication Journal
THE SLEREXE COMPANY LIMITED
Chapter 8 Reading Reports/Lists
Items that are covered in the communication journal are listed below
Explanation
Explanation
Chapter 8 Reading Reports/Lists
Memo
Chapter 8 Reading Reports/Lists
Address Book List
Reports/Lists
Printing Address Book List
Press the Fax key. Select “More Menus” Select “Print Out”
Chapter 8 Reading Reports/Lists
Reading Address Book List
Items in the address book list are listed below
Explanation
Printing Program List
Program List
Chapter
Reports/Lists
Chapter 8 Reading Reports/Lists
Reading Program List
Items in the program list are listed below
Explanation
Printing Fax Parameter List
Fax Parameter List
Chapter 8 Reading Reports/Lists
Press the Fax key
Chapter 8 Reading Reports/Lists
Reading Fax Parameter List
Items in the fax parameter list are listed below
Items
Printing Individual XMT Journal
Individual XMT Journal
Chapter 8 Reading Reports/Lists
1 Press the Fax key 2 Select “More Menus” 3 Select “Print Out”
Chapter 8 Reading Reports/Lists
Reading Individual XMT Journal
Items in the individual XMT journal are listed below
Explanation
Tips for Solving Problems
Chapter 9 Solving Problems
Problem
Symptom
Problem
Chapter 9 Solving Problems
Symptom
Action
Chapter 9 Solving Problems
Information Codes
Problem
Chapter 9 Solving Problems
Info. code
Action
Problem
Chapter 9 Solving Problems
Info. code
Action
Problem
Chapter 9 Solving Problems
Remote Update” is set to Valid
Info. code
Problem
Chapter 9 Solving Problems
Info. code
Action
Power Failure
Power Failure
Chapter 9 Solving Problems
Problem
Chapter 9 Solving Problems
Checking the Telephone Line
Memo
Chapter 9 Solving Problems
P9250577
Chapter 10 Appendix
Replacing the Verification Stamp
Chapter 10 Appendix
7 Reinstall the Stamp Assembly
Chapter 10 Appendix
Glossary
Term
Meaning
Term
Chapter 10 Appendix
Meaning
receptacle for disk cartridges, disk packs or floppy disks, or it may contain non-removable disk platters like
Term
Chapter 10 Appendix
Meaning
Handshaking
Term
Chapter 10 Appendix
Meaning
Transmission
Term
Chapter 10 Appendix
Meaning
network adapters, sound cards, radio transceivers, solid state disks and hard disks to a portable computer
Term
Chapter 10 Appendix
Meaning
A single server machine could have several different server software packages running on it, thus providing
Meaning
Chapter 10 Appendix
Term
Memo
Chapter 10 Appendix
USA Only
WARRANTY