Operating Instructions
 Operating Instructions
 Notation
Conventions
Icons
Following icons are used in this manual
 Table of Contents
 Comm. Journal
Password XMT
Sub Address Transmit
Cover Sheet
 Delivery Notice
File Type and Name
Ledger Email XMT
Completion Notice
 Delete File
File List
Change Time/Stn
Print File
 Fax Parameter List
Program List
IND. XMT Journal
 Memo
 Menu Map
Main screen and menu of the fax features are as follows
Getting To Know Your Machine
Refer to Sending Email see
 Basic Menu Screen
Direct Direct Transmission See
 Polling Deferred Polling See
Mail Box Using a Mailbox Confidential Communication See
Transmit Deferred Transmission See
Polling Polling See
 Retry Incomp. File Resending an Incomplete Document See
More Menus Print Out Screen
 Press the Fax key to open the Fax screen
Fax Transmission Procedure
Basic Fax Transmission
Face Up. Up to 70 sheets 20lb
 Press the Start key
Refer to Entering a Destination see
 Follow the and 2 on Enter the fax number from the keypad
Entering a Destination
Manual Dialing
Use the last dialed remote station. See
 Basic
 Using Pause
 Using *
Fax
  Use a Key Name
Using the Address Book
 Search through the Favorites
  Use Group Dialing
  Search through the Address Book Local Search
Searching for a Destination
Choose a destination, and then select OK
  Search through the Ldap Server Ldap Search
Select Global
 Select Fax Number to display a list of destinations
Chapter
Choose a destination, and then select
 Redialing
 Transmission with Destination Monitoring
Start key
 Talking to the Remote Party Before Transmission
Chapter
  Original Type
Setting Original Quality
 Resolution
 Density
 Select Quality Adj
Adjust the original quality, and then select OK
Press the Fax key Select Basic Menu
 Original Type
  Resolution
Select a destination
 Memo
 Select Original Size
Setting the Original Size
Place originals on the platen
Face Down. Align with the top left corner. Close ADF
 Choose the original size, and then select OK
Refer to Setting Original Quality see
Set Quality Adj. as required
 Place Originals Select Basic Menu
Transmitting 2-Sided Originals
Select 2-Sided Original
 Select a binding position, and then select OK
 Select Verification Stamp
Verification Stamp
Place Originals Set Quality Adj. as required
ZRefer to Entering a Destination see
 Memo
 Transmitting a Document Stored in Memory
 Place Originals Select a destination
Select Memory
 Direct Transmission
Originals To a single destination Memory
 Refer to Entering a Destination see
 Verifying Communication Status
To verify the communication status, follow the steps below
 Memo
  Rotation XMT set to Valid
Basic Fax
Rotated Transmission
 Rotation XMT set to Invalid
 Batch Transmission
 OK. Up to 36 digits
Getting an Outside Line Using PIN Code Access
Place Originals Enter a PIN Code, and then select
Press the Fax Key Set Quality Adj. as required
 Select Program/Group
Using Program Keys
Select the program key
 To cancel Memory Transmission
Canceling a Communication
To cancel a communication, follow the steps below
 To cancel Direct Transmission
 Dial Prefix
 Select 01 Fax Parameters
Select Fax/Email Settings Select 04 Key Operator Mode
Select 122 Dial Prefix
 Place Originals Select Transmit
Convenient Fax Features
Deferred Transmission
Press the Fax key Select More Menus
 Set the deferred time, and then select OK
Refer to Communication Journal see
 Deferred Polling
Select Polling in Deferred Comm
 Convenient Fax Features
 Polling
Polling
 Polling starts
 Storing Documents to be Polled
Place Originals If a password is required, enter
Select Polled in Polling
 Convenient Fax Features
 What is Confidential Communication?
Fax Features
Using a Mailbox Confidential Communication
Convenient
 Select Mail Box
Place Originals Enter the mailbox password 4-digit
Confidential Transmission
To transmit a confidential document, follow the steps below
 Features
Confidential Polling
 ZRefer to Placing Originals Facsimile
Storing Documents for Confidential Polling
Select Polled
Internet Fax in the Operating
  Confidential Reception Report
Printing a Received Confidential Document
Explanation
 Select Print File
 Printing a Received Confidential Document
Mailbox, refer to Deleting a Confidential
 Deleting a Confidential Document
Select Delete File
 Memo
 Convenient Fax
What is Sub-Addressing?
 Example of a Network Using Sub-Addressing
Sub-Address Communication
 Place Originals Enter a sub-address, and then select
Sub-Addressed Transmission using Address Book
Enter the password, and then select
Select Sub Address Transmit
 Sub-Addressed transmission starts
 Select Sub-Address
Sub-Addressed Transmission using Manual Dialing
Place Originals Enter a sub-address
Comm. Sub-Address Transmit see
 Password Communication
What is Password Communication?
 Select Password XMT
Password Transmission
Select Select Mode
Place Originals Select On, and then select OK
 Setting Password-Protected Transmission
 Select On or Off, and select OK
 Printing Communication Journal
Slerexe Company Limited
 Select Select Mode Select Comm. Journal
Select On, Off, or Inc Only, and then select OK
 Transmitting a Document with a Cover Sheet
 Select Cover Sheet
 Automatic Reception
Fax Reception
Receiving Documents
There are two ways to receive fax calls on this machine
 Manual Reception
 Print Reduction and Duplex Recording
 When Print Reduction is set to Auto
Print Reduction
  When Print Reduction is Set to Fixed
Duplex Recording
 Substitute Memory Reception
 Convenient Reception Features
Selective Reception
 Fax Forwarding
Forward
 Password-Reception
Reception Password 1234
 What is Memory Reception?
Receive to Memory
 Press the Fax key Select On, and then OK Select More Menus
To enable memory reception, follow the steps below
Programming Memory Reception
Select Receive to Memory
 Chapter Fax Reception
Printing a Document Received in Memory
 Fax Reception
 Internet Fax
What is Internet Fax?
What is Internet Fax?
 Sending Email
 Using the Internet Fax Feature
 Routing
 What Internet Fax Can Do
Sending Email
 Receiving Email
Inbound Routing
 Relay Transmission
Ex. Internet Relay Transmission
  If the receiving station is a computer
Message Delivery Notice MDN
 If the receiving station is an Internet Fax station
An MDN response Email message is transmitted to the sender
 Direct Internet Fax Transmission Using Direct Smtp
 Memo
 Tips for Internet Fax
 When Email Transmission Fails
 Telephone Calls Cannot Be Made via LAN
  Dual Port Communication
 Transmission Resolution
 Transmitted File Type Setting
 Receive Internet Email Messages
 100
Preparing to Use Internet Fax
Program Network Parameters
 Network Parameters
 101
 Select More Menus if additional
Sending an Email Procedure
102
Press the Fax key to open the Fax
 Refer to When E-mail Transmission Fails
103
 Entering an Email Address
104
 105
Using the Onscreen Keyboard
Keyboard
 Select the Email Address you want to send
106
Select a Key Name tab
 Search through Favorites
 107
 Enter the character string you want to
108
Searching for Destinations
Search for
 ZEmail addresses and fax numbers can be
 110
 111
 112
Using Cc, Bcc and From
An Example of the receiving station Cc Bcc
 Setting Cc and Bcc
113
 When 145 Sender Selecton is set to
Setting From field
114
 115
Setting Subject
Confirming the Destination
Select Destinations###
 Place Originals Select a file type
Setting a File Type and a Filename
116
To rename the file, select Custom
 Set an Email Address
117
Enter a filename, and then select OK
Refer to Entering an Email Address see
 118
Emailing a Ledger-Sized Document
 Document Sizes and Transmitted/Received Document Sizes
 119
Select Ledger Email XMT
 120
Setting Message Delivery Notice MDN
Select Delivery Notice
 121
 When E-mail Transmission Fails
122
 123
Using a Completion Notice
Select Completion Notice
 Receiving an Email
Configure to Receive Email
Item Name Setting
Receiving Email Automatically
 Receiving Email Manually
125
 Receiving Email with the Program Key
126
 127
 Receiving Email on Your Computer
Receiving an Email on a Computer
128
 Opening Email
129
 Inbound Routing
What is Inbound Routing?
130
 131
Routing Setup Flow
Refer to Settings for Inbound Routing see
Program a G3 Fax station as a transferring destination
 132
Settings for Inbound Routing
Routing type Explanation Function Parameters
 Select 00 Address Book
Select Fax/Email Settings
Programming the Address Book for Inbound Routing
Select 02 Add Email Address
 Select IFax, and then select OK
134
Enter a Key Name, and then select OK
Select whether to add the Email address to Favorites
 135
 136
Using the Relay Feature
What is the Relay Feature?
 Example 1 Internet Relay Network
 Send Emails to Intranet Relay Station via Mail Server
137
 Example 2 Intranet Relaying Network
Forwards Email to the Intranet Relay Station
 Setting up a Relayed Transmission Network
138
 Example of a Relayed Transmission Network
139
  Initial Sending Station New York
Sample Entries in Address Book
140
 Relay Station London
 141
 Relay Station Singapore
 Function Parameters for Relay Stations
142
 Settings for Initial Sending Station
143
 Press the Function key
144
Adding End Receiving Stations for Relayed Transmission
Select 01 Add Telephone Number
 Select whether to add a station to
145
Enter a station name, and then select OK
Favorites
 Place Originals Select a Relay Station or enter
Relayed Transmission From Internet Fax
146
Email Address of the relay station
 147
Receiving Stations for Relayed Transmission see
 Relayed Transmission From PC
148
 149
Requesting a Relayed Transmission from a Computer
Entry example Explanation
 TIFF Converter
Convenient Application Software
150
TIFF Converter Mail Linking Program
 151
 152
Result of Relayed Transmission
 Relayed Transmission Report communication journal
 153
 Fax Relay Log Email
 Useful Terms to Remember
Dhcp Dynamic Host Configuration Protocol
Smtp Authentication
154
 155
 156
Select Edit File Mode
Handling Communication Reservation Files
Displaying a Communication Reservation File List
 157
Reading the Reservation Report
Items covered in the reservation report are as follows
 Edit the communication time, and then
158
Editing Communication Reservations
Select Change Time/Stn
 Edit the destination
159
Select the destination, and then select OK
 Select Yes
160
Deleting a Communication Reservation File
To delete the file in memory, follow the steps below
 Printing a Communication Reservation File
161
 Adding Documents to a Communication Reservation File
Select Edit File Mode Select Add Document
162
 Select the incomplete file that you
Resending an Incomplete Document
163
Want to resend, and then select OK
 Address Book
What is Address Book?
Program Destinations / Program Keys
Items Allowed for Entry in the Address Book
 Adding a Fax Number into the Address Book
Program
Program Keys
Press the Function key Enter a fax number, and then select
 Enter Key Name, and then select
Keys
166
Select whether to add the station to
 Adding an Email Address to Address Book
Select Fax/Email Settings Select 00 Address Book
Press the Function key Enter an Email Address and select
 168
 Press the Function key Select the station you want to edit,
Editing Address Book
169
Edit the station
 From the address book, and then
170
Deleting a Destination from Address Book
Select 04 Delete Station
 Press the Function key Select Start, and then select OK
Printing the Address Book List
171
Select 00 Print Address Book List
 Programmable Items
What is Program Keys?
Program Keys
172
 Select 01 Program Keys
Setting for Program Dialing
Press the Function key Enter a program dial name, and then
Enter a Key Name, and then select
 Program each desired feature
174
 Press the Function key Enter a group dialing name, and then
Setting for Group Dialing
Select 01 Group Dial
 Chapter Program Destinations / Program Keys
176
 To rename a group dial name, enter a
Editing a Group Dialing
To edit, and then select OK
New name, and then select OK
 178
Select the destination to be programmed, and then select OK
 179
 180
Deleting the Program Key setting
Select Fax/Email Settings Select 01 Program Keys
Select 04 Delete Program/GRP
 Select 00 Print Program List
Printing the Program List
181
To print the program list, follow the steps below
 182
Program Destinations / Program
Programming Email Manual Reception on Program Keys
Select 05 Manual POP RCV
 183
 184
Reading Reports/Lists
Transaction Journal
Printing Transaction Journal
 185
When the verification completes, select OK
Viewing Communication Results on Touch-Panel Display
Press the Fax key Select More Menus Select Print Out
 186
Reading Transaction Journal
Items in the transaction journal are listed below
 187
 Communication Journal
188
 189
Slerexe Company Limited
 190
 191
 192
Address Book List
Printing Address Book List
Press the Fax key. Select More Menus Select Print Out
 193
Reading Address Book List
Items in the address book list are listed below
 194
Program List
Printing Program List
Select Program List
 195
Reading Program List
Items in the program list are listed below
 Printing Fax Parameter List
Fax Parameter List
196
Select Fax Parameter List
 Items in the fax parameter list are listed below
Reading Fax Parameter List
197
Items Explanation
 198
Individual XMT Journal
Printing Individual XMT Journal
Select IND. XMT Journal
 199
Reading Individual XMT Journal
Items in the individual XMT journal are listed below
 If you encounter the problems, please check following items
Solving Problems
Tips for Solving Problems
Problem Symptom Action Refer to
 201
If 13 Auto Print Jrnl set to Valid
 Information Codes
Info. code Problem Action Refer to
202
 203
Documents to be
 204
ADF
 Remote Update is set to Valid
205
 206
Transmission
 Problem Condition Result
Power Failure
 Power Failure
207
 Checking the Telephone Line
208
 209
 Replacing the Verification Stamp
Appendix
210
 Reinstall the Stamp Assembly
211
 212
Glossary
Term Meaning
 213
Smtp
 214
Group
 215
MAC
 216
PCL
 217
TCP/IP
 218
 219
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