Operating Instructions
Model No. DP-C262/C322
For Facsimile and Internet Fax Digital Color Imaging Systems
Operating Instructions CD Copy Function
Operating Instructions
User Authentication
Facsimile and Internet Fax Function
Notation
Conventions
Icons
Icon
Chapter 1 Getting To Know Your Machine
Table of Contents
Chapter 3 Convenient Fax Features
Chapter 2 Basic Fax Transmission
Sub-Address Communication
Chapter 4 Fax Reception
Chapter 5 Internet Fax
Receive to Memory
“Ledger Email XMT”
Setting Message Delivery Notice MDN
“File Type and Name”
“Delivery Notice”
Chapter 8 Reading Reports/Lists
Chapter 6 Handling Communication Reservation Files
Chapter 7 Program Destinations / Program Keys
Adding an Email Address to Address Book
“Program List”
Chapter 9 Solving Problems
Chapter 10 Appendix
“Fax Parameter List”
Memo
Search Screen
Chapter 1 Getting To Know Your Machine
Menu Map
Refer to Searching for a Destination
Memory Transmitting a Document Stored in Memory See page
Chapter 1 Getting To Know Your Machine
Basic Menu Screen
Comm. Status Verifying Communication Status See page
Chapter 1 Getting To Know Your Machine
Transmit Deferred Transmission See page
More Menus Edit File Mode Screen
Chapter 1 Getting To Know Your Machine
Chapter 2 Basic Fax Transmission
Fax Transmission Procedure
settings are required
1 Place originals
4 Press the Start key
Basic Fax Transmission
3 Enter the fax number from the keypad or select a destination
z Refer to Entering a Destination see page
Manual Dialing
Chapter 2 Basic Fax Transmission
Entering a Destination
1 Follow the step 1 and 2 on page
Basic
3 Press the Start key
Refer to Sub-Address Communication
1 Follow the step 1 and 2 on page 14. 2 Select the Key Name tab
Using the Address Book
„ Use a Key Name
3 Select the desired destination
3 Select the button for the desired destination group
„ Use Group Dialing
1 Follow the step 1 and 2 on page 14. 2 Select “Program/Group”
Chapter 2 Basic Fax Transmission
Searching for a Destination
2 Basic Fax Transmission
Chapter
„ Search through the Address Book Local Search
4 Enter a search letter, and then select
„ Search through the LDAP Server LDAP Search
Follow the step 1 and 2 on page
Select “ Search”
BasicFax
Chapter
Transmission
5 Select “Fax Number” to display a list of destinations
Chapter 2 Basic Fax Transmission
Redialing
1 Follow the step 1 and 2 on page 14. 2 Select “Redial”
4 Press the Start key
1 Place Originals
When you hear a beep, press the
Transmission with Destination Monitoring
2 Press the Fax key
Talking to the Remote Party Before Transmission
Chapter
2 Basic Fax Transmission
Chapter 2 Basic Fax Transmission
Setting Original Quality
„ Resolution
„ Original Type
Chapter 2 Basic Fax Transmission
5 Adjust the original quality, and then select “OK”
2 Press the Fax key 3 Select “Basic Menu”
1 Place Originals
Chapter 2 Basic Fax Transmission
6 Select a destination
‰ Resolution
7 Press the Start key
Chapter 2 Basic Fax Transmission
Memo
Chapter 2 Basic Fax Transmission
Setting the Original Size
1 Place originals on the platen
4 Select “Original Size”
7 Select a destination
5 Choose the original size, and then select “OK”
6 Set “Quality Adj.” as required
8 Press the Start key
Chapter 2 Basic Fax Transmission
Transmitting 2-Sided Originals
3 Select “Basic Menu”
1 Place Originals
Chapter 2 Basic Fax Transmission
5 Select a binding position, and then select “OK”
z Refer to Setting Original Quality see page
6 Set “Quality Adj.” as required
Select a destination
Verification Stamp
Set “Quality Adj.” as required
Press the Fax key
Chapter 2 Basic Fax Transmission
Memo
Transmitting a Document Stored in Memory
2 Basic Fax Transmission
Chapter
z Refer to Setting Original Quality see page
4 Select “Memory”
5 Set “Quality Adj.” as required
Chapter 2 Basic Fax Transmission
Select “Direct” Set “Quality Adj.” as required
Direct Transmission
Press the Fax key Select “Basic Menu”
z Refer to Setting Original Quality see page
7 Press the Start key
Chapter 2 Basic Fax Transmission
6 Select a destination
z Refer to Entering a Destination see page
select “OK”
5 When the verification is completed
Verifying Communication Status
3 Select “Comm. Status” while the call session is in progress
Chapter 2 Basic Fax Transmission
Memo
Transmission
Chapter 2 Basic Fax
Rotated Transmission
„ Rotation XMT set to “Valid”
Batch Transmission
Chapter 2 Basic Fax Transmission
“OK”. Up to 36 digits
Getting an Outside Line Using PIN Code Access
6 Enter a PIN Code, and then select
Press the Fax Key
Chapter 2 Basic Fax Transmission
Using Program Keys
4 Select the program key
1 Place Originals
2 Press the Stop key while the communication is in progress
Canceling a Communication
To cancel Memory Transmission
3 Select “Yes” to stop a communication
2 Select “Yes” to stop a communication 3 Remove the document
To cancel Direct Transmission
1 Press the Stop key while the communication is in progress
Chapter 2 Basic Fax Transmission
Dial Prefix
Chapter 2 Basic Fax Transmission
1 Press the Function key to open the Function Parameters screen
4 Enter the key operator mode Password, and then select “OK”
Basic Fax
6 Select “120-159”
Deferred Transmission
Convenient Fax Features
Time Controlled Communication DeferredConv nient Fax Features
4 Select “Transmit”
z Refer to Setting Original Quality see page
Chapter 3 Convenient Fax Features
5 Set the deferred time, and then select “OK”
6 Set “Quality Adj.” as required
Chapter 3 Convenient Fax Features
Deferred Polling
4 Enter a communication time, and then
Press the Fax key
6 Select a destination
5 If a password is required, enter the password, and then select “OK”
Chapter 3 Convenient Fax Features
7 Press the Start key
Polling
4 If a password is required, enter the
password, and then select “OK”
Polling
Chapter 3 Convenient Fax Features
5 Select a destination
6 Press the Start key
z Refer to Entering a Destination see page
4 Select “Polled” in “Polling”
5 If a password is required, enter the
Storing Documents to be Polled
Chapter 3 Convenient Fax Features
Chapter 3 Convenient Fax Features
What is Confidential Communication?
Fax Features
Using a Mailbox Confidential Communication
Chapter 3 Convenient
Confidential Transmission
Chapter 3 Convenient Fax Features
To transmit a confidential document, follow the steps below
Confidential Polling
Features
Enter the mailbox password 4-digit, and then select “OK”
Select “Mail Box”
5 Select “Polled”
Enter the mailbox password 4-digit
Storing Documents for Confidential
Chapter 3 Convenient Fax Features
Chapter 3 Convenient Fax Features
Printing a Received Confidential Document
„ Confidential Reception Report
Explanation
3 Select “Mail Box”
5 Enter the mailbox password 4-digit
„ Printing a Received Confidential Document
4 Select “Print File”
Chapter 3 Convenient Fax Features
5 Enter the mailbox 4-digit password
Deleting a Confidential Document
Press the Fax key
Chapter 3 Convenient Fax Features
Memo
Chapter 3 Convenient Fax
What is Sub-Addressing?
„ Example of a Network Using Sub-Addressing
Sub-Address Communication
5 Enter a sub-address, and then select
Sub-Addressed Transmission using Address Book
6 Enter the password, and then select
“ OK”
Press the Start key
Chapter 3 Convenient Fax Features
Select a destination
z Refer to Entering a Destination see page
3 Set “Quality Adj.” as required
Sub-Addressed Transmission using Manual Dialing
6 Enter a sub-address
4 Enter the fax number from the keypad
Password Communication
What is Password Communication?
Chapter 3 Convenient Fax Features
8 Select a destination
Password Transmission
6 Select “On”, and then select “OK”
Chapter 3 Convenient Fax Features
Press the Function key to open the
Setting Password-Protected Transmission
8 Enter the password 4-digit, and then select “OK”
6 Select “40-79”
9 Select “On” or “Off”, and select “OK”
Chapter 3 Convenient Fax Features
Printing Communication Journal
Chapter 3 Convenient Fax Features
THE SLEREXE COMPANY LIMITED
Chapter 3 Convenient Fax Features
2 Press the Fax key 3 Select “More Menus”
6 Select “On”, “Off”, or “Inc Only”, and then select “OK”
z Refer to Setting Original Quality see page
Place Originals
Transmitting a Document with a Cover Sheet
Chapter 3 Convenient Fax Features
Press the Fax key
z Refer to Setting Original Quality see page
9 16.Convenient
Fax Features
Chapter
Automatic Reception
Chapter 4 Fax Reception
Receiving Documents
Automatic Reception
Manual Reception
1 When your telephone rings, lift the external telephone handset
3 When you hear a beep, press the Start key 4 Hang up the phone
2 If a document is loaded on the ADF, remove it
Print Reduction
„ When Print Reduction is set to “Auto”
Print Reduction and Duplex Recording
Chapter 4 Fax Reception
Duplex Recording
„ When Print Reduction is Set to “Fixed”
Fax Reception
Chapter
Substitute Memory Reception
Chapter 4 Fax Reception
Convenient Reception Features
Selective Reception
Chapter 4 Fax Reception
Fax Forwarding
Chapter 4 Fax Reception
Password-Reception
Chapter 4 Fax Reception
What is Memory Reception?
Receive to Memory
Chapter 4 Fax Reception
Chapter 4 Fax Reception
Programming Memory Reception
5 Select “On”, and then “OK”
Press the Fax key
5 Select “Print”, and then “OK”
Fax Reception
Printing a Document Received in Memory
Chapter
Chapter 4 Fax Reception
Chapter 5 Internet Fax
What is Internet Fax?
What is Internet Fax?
„ Sending Email
„ Transmitting to a Fax via a Relay Station Relay Transmission
Using the Internet Fax Feature
„ Routing
Chapter 5 Internet Fax
What Internet Fax Can Do
Sending Email
Chapter 5 Internet Fax
Chapter 5 Internet Fax
Receiving Email
Inbound Routing
z For more details about routing, refer to Inbound Routing see page
Relay Transmission
Chapter 5 Internet Fax
http//panasonic.co.jp/pcc/en
„ If the receiving station is a computer
Message Delivery Notice MDN
„ If the receiving station is an Internet Fax station
Chapter 5 Internet Fax
Direct Internet Fax Transmission Using Direct SMTP
Chapter 5 Internet Fax
Chapter 5 Internet Fax
Memo
„ Telephone Calls Cannot Be Made via LAN
„ When Email Transmission Fails
Tips for Internet Fax
Chapter 5 Internet Fax
„ Dual Port Communication
„ Transmission Resolution
„ Transmitted File Type Setting
„ Receive Internet Email Messages
„ Network Parameters
Preparing to Use Internet Fax
Program Network Parameters
Chapter 5 Internet Fax
„ Sending Email This machine Other Internet Fax machine or PC
Chapter 5 Internet Fax
Press the Fax key to open the Fax
Sending an Email Procedure
Select “More Menus” if additional
screen
z Refer to Using Cc, Bcc and From see page
3. Select “Email”
5. Press the Start key
Refer to When E-mail Transmission Fails
Entering an Email Address
Chapter 5 Internet Fax
3 On the Email screen, select
Using the Onscreen Keyboard
2 Select “Email”
4 Enter an Email Address, and then
„ Search through “Favorites”
2 Select a Key Name tab
3 Select the Email Address you want to send
1 Follow the step 1 and 2 on page 102. 2 Select “Favorites”
Chapter 5 Internet Fax
1 Follow the step 1 and 2 on page 102. 2 Select “Program/Group”
3 Select the Group you want to send
„ Use Group Dialing
Searching for Destinations
Chapter 5 Internet Fax
„ Search through the Address Book Local Search
Select “ Global”
„ Search through the LDAP server LDAP Search
1 Follow the step 1 and 2 on page
5 Select “Email”
6 Choose a destination, and then select “OK”
Chapter 5 Internet Fax
7 Press the Start key
Chapter 5 Internet Fax
Memo
Using Cc, Bcc and From
Chapter 5 Internet Fax
2 Select an Email Address, and then select “Close”
Setting Cc and Bcc
1 On the Email screen, select “Cc” or “Bcc”. See page 103 and page
Chapter 5 Internet Fax
z When “145 Sender Selecton” is set to
Setting From field
1 On the Email screen, select “From”. See page 103 and page
Chapter 5 Internet Fax
1 On the Email screen, select “Subject”. See pages 103 and
Setting Subject
Confirming the Destination
2 Enter a subject, and then select “OK”
6 To rename the file, select “Custom”
Setting a File Type and a Filename
5 Select a file type
Chapter 5 Internet Fax
Chapter 5 Internet Fax
7 Enter a filename, and then select “OK”
8 Set an Email Address
9 Press the Start key
Chapter 5 Internet Fax
Emailing a Ledger-Sized Document
„ Document Sizes and Transmitted/Received Document Sizes
1 Place Originals
6 Select “On”, and then select “OK”
7 Set an Email Address
Chapter 5 Internet Fax
8 Press the Start key
Place Originals
Setting Message Delivery Notice MDN
Chapter 5 Internet Fax
Press the Fax key
Press the Start key
Set an Email Address
Chapter 5 Internet Fax
z Refer to Entering an Email Address see page
When E-mail Transmission Fails
Chapter 5 Internet Fax
Failure Report Sample Unknown User
Select a computer to be informed, and
Using a Completion Notice
6 Select “Email”
then select “OK”
Receiving Email Automatically
Configure to Receive Email
Receiving an Email
Chapter 5 Internet Fax
4 Select “Get Email”
Receiving Email Manually
1 Press the Fax key 2 Check for incoming mails 3 Select “Basic Menu”
Chapter 5 Internet Fax
3 Select the program key on which POP reception is preprogrammed
Receiving Email with the Program Key
1 Press the Fax key
Chapter 5 Internet Fax
Chapter 5 Internet Fax
Memo
Receiving an Email on a Computer
Receiving Email on Your Computer
Chapter 5 Internet Fax
Opening Email
Chapter 5 Internet Fax
Inbound Routing
What is Inbound Routing?
Internet Fax
Chapter
Set required parameters to “Valid” in Function Parameters
Routing Setup Flow
Configure your machine for Internet Fax see page
Program the transferring station in the address book
Routing type
Settings for Inbound Routing
Chapter 5 Internet Fax
Explanation
5 Enter an Email address, and then
Programming the Address Book for Inbound Routing
Press the Function key
select “ OK”
Select “IFax”, and then select “OK”
Chapter
Enter a Key Name, and then select “OK”
9 Select whether to add the Email address to “Favorites”
Chapter 5 Internet Fax
Initial Sending Station s
Using the Relay Feature
What is the Relay Feature?
„ Example 1 Internet Relay Network
Computer PC
Relay Station
End Receiving Stations
Mail Server
„ What is the Communication Charge?
Setting up a Relayed Transmission Network
„ What is the Hardware Configuration?
„ How to Program?
Example of a Relayed Transmission Network
Chapter 5 Internet Fax
„ Table 2 Relay Station London
Sample Entries in Address Book
„ Table 1 Initial Sending Station New York
Chapter 5 Internet Fax
Station Name
„ Table 3 Relay Station Singapore
Chapter 5 Internet Fax
Email Address/Telephone Number
Chapter 5 Internet Fax
Function Parameters for Relay Stations
“36 Relay XMT Password “
Required function Parameters
Select to enable relayed transmission
Settings for Initial Sending Station
Select to disable relayed transmission
Chapter 5 Internet Fax
5 Enter a fax number, and then select
Adding End Receiving Stations for Relayed Transmission
Press the Function key
Chapter 5 Internet Fax
7 Enter a Key Name, and then select “OK”
Internet
6 Enter a station name, and then select “OK”
8 Select whether to add a station to
Email Address of the relay station
Relayed Transmission From Internet Fax
5 Select a Relay Station or enter the
Chapter 5 Internet Fax
8 Press the Start key
7 Select an end receiving station to which the relay station relays
Chapter 5 Internet Fax
Receiving Stations for Relayed Transmission see page
Relayed Transmission From PC
Chapter 5 Internet Fax
sg-rly#8133111234@singapore.panasonic.co.sg
Requesting a Relayed Transmission from a Computer
Chapter 5 Internet Fax
Entry example
„TIFF Converter Mail Linking Program
Convenient Application Software
„TIFF Converter
Chapter 5 Internet Fax
Chapter 5 Internet Fax
Memo
Result of Relayed Transmission
„ Relayed Transmission Report communication journal
Chapter 5 Internet Fax
Explanation
„ Fax Relay Log Email
Chapter 5 Internet Fax
Explanation
Useful Terms to Remember
DHCP Dynamic Host Configuration Protocol
SMTP Authentication
Chapter 5 Internet Fax
Chapter 5 Internet Fax
Memo
Chapter 6 Handling Communication Reservation Files
Displaying a Communication Reservation File List
Reading the Reservation Report
Chapter 6 Handling Communication Reservation Files
Items covered in the reservation report are as follows
file to be edited, and then select “OK”
Editing Communication Reservations
5 Select a communication reservation
6 Edit the communication time, and then
10 To return to standby, press the Reset key
7 Edit the destination
8 Select the destination, and then select “OK”
Chapter 6 Handling Communication Reservation Files
file to be deleted, and then select
7 To return to standby, press the Reset key
Deleting a Communication Reservation File
6 Select “Yes”
Printing a Communication Reservation File
Chapter 6 Handling Communication Reservation Files
Communication reservation files stored in memory can be printed
Chapter
Handling Communication Reservation Files
Adding Documents to a Communication Reservation File
4 Select “Edit File Mode” 5 Select “Add Document”
file that you want to resend
Resending an Incomplete Document
5 Select or to find the incomplete
6 Select the incomplete file that you
Address Book
What is Address Book?
Chapter 7 Program Destinations / Program Keys
Items Allowed for Entry in the Address Book
Adding a Fax Number into the Address Book
Chapter 7 Program
Program Keys
Destinations
Keys
11 To enable routing by the senders
Program
Program
Chapter 7 Program Destinations / Program Keys
Adding an Email Address to Address Book
5 Enter an Email Address and select
Press the Function key
9 Select whether to add the station to
10 To enable sub-addressed routing
8 Select “IFax”, and then select “OK”
enter a sub-address, and then select “OK”
6 Edit the station
Editing Address Book
5 Select the station you want to edit, and
Chapter 7 Program Destinations / Program Keys
from the address book, and then
Deleting a Destination from Address Book
5 Select the station you want to delete
Chapter 7 Program Destinations / Program Keys
Chapter 7 Program Destinations / Program Keys
Printing the Address Book List
5 Select “Start”, and then select “OK”
Press the Function key
„ Using for Group Dialing
What is Program Keys?
„ Using for Program Dialing
„ Using as Email reception Key
6 Enter a Key Name, and then select
Setting for Program Dialing
5 Enter a program dial name, and then
Chapter 7 Program Destinations / Program Keys
Program each desired feature
Chapter 7 Program Destinations / Program Keys
Press the Start key
6 Enter Key Name, and then select
Setting for Group Dialing
5 Enter a group dialing name, and then
Chapter 7 Program Destinations / Program Keys
Program Destinations / Program Keys
7 Select the destinations to be programmed, and then select “OK”
Chapter
Editing a Group Dialing
Chapter 7 Program Destinations / Program Keys
To edit a group dialing, follow the steps below
8 Select the destination to be programmed, and then select “OK”
Chapter
Program Destinations / Program Keys
Chapter 7 Program Destinations / Program Keys
Memo
Select “Yes”
Deleting the Program Key setting
5 Select a program Key, and then select
Chapter 7 Program Destinations / Program Keys
Press the Function key
Printing the Program List
Chapter 7 Program Destinations / Program Keys
5 Select “Start”, and then select “OK”
6 Enter a POP Account name, and then
Chapter 7 Program Destinations / Program
Programming Email Manual Reception on Program Keys
4 Select “5-9”
Chapter 7 Program Destinations / Program Keys
8 Enter the password, and then select “OK”
9 Select “Invalid” or “Valid”, and then select “OK”
Invalid
Printing Transaction Journal
Chapter 8 Reading Reports/Lists
Transaction Journal
4 Select “Journal”
1 Press the Fax key 2 Select “More Menus” 3 Select “Print Out”
6 When the verification completes, select “OK”
Viewing Communication Results on Touch-Panel Display
Chapter 8 Reading Reports/Lists
Items in the transaction journal are listed below
Reading Transaction Journal
Chapter 8 Reading Reports/Lists
Explanation
Chapter 8 Reading Reports/Lists
Explanation
Communication Journal
Chapter 8 Reading Reports/Lists
Items that are covered in the communication journal are listed below
Chapter 8 Reading Reports/Lists
THE SLEREXE COMPANY LIMITED
Explanation
Chapter 8 Reading Reports/Lists
Explanation
Chapter 8 Reading Reports/Lists
Memo
Printing Address Book List
Reports/Lists
Address Book List
Press the Fax key. Select “More Menus” Select “Print Out”
Items in the address book list are listed below
Reading Address Book List
Chapter 8 Reading Reports/Lists
Explanation
Chapter
Program List
Printing Program List
Reports/Lists
Items in the program list are listed below
Reading Program List
Chapter 8 Reading Reports/Lists
Explanation
Chapter 8 Reading Reports/Lists
Fax Parameter List
Printing Fax Parameter List
Press the Fax key
Items in the fax parameter list are listed below
Reading Fax Parameter List
Chapter 8 Reading Reports/Lists
Items
Chapter 8 Reading Reports/Lists
Individual XMT Journal
Printing Individual XMT Journal
1 Press the Fax key 2 Select “More Menus” 3 Select “Print Out”
Items in the individual XMT journal are listed below
Reading Individual XMT Journal
Chapter 8 Reading Reports/Lists
Explanation
Problem
Chapter 9 Solving Problems
Tips for Solving Problems
Symptom
Symptom
Chapter 9 Solving Problems
Problem
Action
Information Codes
Chapter 9 Solving Problems
Info. code
Chapter 9 Solving Problems
Problem
Action
Info. code
Chapter 9 Solving Problems
Problem
Action
Remote Update” is set to Valid
Chapter 9 Solving Problems
Problem
Info. code
Info. code
Chapter 9 Solving Problems
Problem
Action
Chapter 9 Solving Problems
Power Failure
„ Power Failure
Problem
Checking the Telephone Line
Chapter 9 Solving Problems
Chapter 9 Solving Problems
Memo
Chapter 10 Appendix
Replacing the Verification Stamp
P9250577
7 Reinstall the Stamp Assembly
Chapter 10 Appendix
Term
Glossary
Chapter 10 Appendix
Meaning
Meaning
Chapter 10 Appendix
Term
receptacle for disk cartridges, disk packs or floppy disks, or it may contain non-removable disk platters like
Meaning
Chapter 10 Appendix
Term
Handshaking
Meaning
Chapter 10 Appendix
Term
Transmission
Meaning
Chapter 10 Appendix
Term
network adapters, sound cards, radio transceivers, solid state disks and hard disks to a portable computer
Meaning
Chapter 10 Appendix
Term
A single server machine could have several different server software packages running on it, thus providing
Chapter 10 Appendix
Term
Meaning
Chapter 10 Appendix
Memo
„ WARRANTY
USA Only
