For Facsimile and Internet Fax Digital Color Imaging Systems
Operating Instructions
Model No. DP-C262/C322
Operating Instructions
User Authentication
Operating Instructions CD Copy Function
Facsimile and Internet Fax Function
Conventions
Icons
Notation
Icon
Table of Contents
Chapter 3 Convenient Fax Features
Chapter 1 Getting To Know Your Machine
Chapter 2 Basic Fax Transmission
Chapter 4 Fax Reception
Chapter 5 Internet Fax
Sub-Address Communication
Receive to Memory
Setting Message Delivery Notice MDN
“File Type and Name”
“Ledger Email XMT”
“Delivery Notice”
Chapter 6 Handling Communication Reservation Files
Chapter 7 Program Destinations / Program Keys
Chapter 8 Reading Reports/Lists
Adding an Email Address to Address Book
Chapter 9 Solving Problems
Chapter 10 Appendix
“Program List”
“Fax Parameter List”
Memo
Chapter 1 Getting To Know Your Machine
Menu Map
Search Screen
Refer to Searching for a Destination
Chapter 1 Getting To Know Your Machine
Basic Menu Screen
Memory Transmitting a Document Stored in Memory See page
Comm. Status Verifying Communication Status See page
Chapter 1 Getting To Know Your Machine
Transmit Deferred Transmission See page
More Menus Edit File Mode Screen
Chapter 1 Getting To Know Your Machine
Fax Transmission Procedure
settings are required
Chapter 2 Basic Fax Transmission
1 Place originals
Basic Fax Transmission
3 Enter the fax number from the keypad or select a destination
4 Press the Start key
z Refer to Entering a Destination see page
Chapter 2 Basic Fax Transmission
Entering a Destination
Manual Dialing
1 Follow the step 1 and 2 on page
Refer to Sub-Address Communication
Basic
3 Press the Start key
Using the Address Book
„ Use a Key Name
1 Follow the step 1 and 2 on page 14. 2 Select the Key Name tab
3 Select the desired destination
„ Use Group Dialing
1 Follow the step 1 and 2 on page 14. 2 Select “Program/Group”
3 Select the button for the desired destination group
Chapter 2 Basic Fax Transmission
2 Basic Fax Transmission
Chapter
Searching for a Destination
„ Search through the Address Book Local Search
„ Search through the LDAP Server LDAP Search
Follow the step 1 and 2 on page
4 Enter a search letter, and then select
Select “ Search”
Chapter
Transmission
BasicFax
5 Select “Fax Number” to display a list of destinations
Redialing
1 Follow the step 1 and 2 on page 14. 2 Select “Redial”
Chapter 2 Basic Fax Transmission
4 Press the Start key
When you hear a beep, press the
Transmission with Destination Monitoring
1 Place Originals
2 Press the Fax key
2 Basic Fax Transmission
Talking to the Remote Party Before Transmission
Chapter
Setting Original Quality
„ Resolution
Chapter 2 Basic Fax Transmission
„ Original Type
5 Adjust the original quality, and then select “OK”
2 Press the Fax key 3 Select “Basic Menu”
Chapter 2 Basic Fax Transmission
1 Place Originals
6 Select a destination
‰ Resolution
Chapter 2 Basic Fax Transmission
7 Press the Start key
Chapter 2 Basic Fax Transmission
Memo
Setting the Original Size
1 Place originals on the platen
Chapter 2 Basic Fax Transmission
4 Select “Original Size”
5 Choose the original size, and then select “OK”
6 Set “Quality Adj.” as required
7 Select a destination
8 Press the Start key
Transmitting 2-Sided Originals
3 Select “Basic Menu”
Chapter 2 Basic Fax Transmission
1 Place Originals
5 Select a binding position, and then select “OK”
z Refer to Setting Original Quality see page
Chapter 2 Basic Fax Transmission
6 Set “Quality Adj.” as required
Verification Stamp
Set “Quality Adj.” as required
Select a destination
Press the Fax key
Chapter 2 Basic Fax Transmission
Memo
Chapter
Transmitting a Document Stored in Memory
2 Basic Fax Transmission
4 Select “Memory”
5 Set “Quality Adj.” as required
z Refer to Setting Original Quality see page
Chapter 2 Basic Fax Transmission
Direct Transmission
Press the Fax key Select “Basic Menu”
Select “Direct” Set “Quality Adj.” as required
z Refer to Setting Original Quality see page
Chapter 2 Basic Fax Transmission
6 Select a destination
7 Press the Start key
z Refer to Entering a Destination see page
5 When the verification is completed
Verifying Communication Status
select “OK”
3 Select “Comm. Status” while the call session is in progress
Chapter 2 Basic Fax Transmission
Memo
Chapter 2 Basic Fax
Rotated Transmission
Transmission
„ Rotation XMT set to “Valid”
Batch Transmission
Chapter 2 Basic Fax Transmission
Getting an Outside Line Using PIN Code Access
6 Enter a PIN Code, and then select
“OK”. Up to 36 digits
Press the Fax Key
Using Program Keys
4 Select the program key
Chapter 2 Basic Fax Transmission
1 Place Originals
Canceling a Communication
To cancel Memory Transmission
2 Press the Stop key while the communication is in progress
3 Select “Yes” to stop a communication
To cancel Direct Transmission
1 Press the Stop key while the communication is in progress
2 Select “Yes” to stop a communication 3 Remove the document
Chapter 2 Basic Fax Transmission
Dial Prefix
Chapter 2 Basic Fax Transmission
4 Enter the key operator mode Password, and then select “OK”
Basic Fax
1 Press the Function key to open the Function Parameters screen
6 Select “120-159”
Convenient Fax Features
Time Controlled Communication DeferredConv nient Fax Features
Deferred Transmission
4 Select “Transmit”
Chapter 3 Convenient Fax Features
5 Set the deferred time, and then select “OK”
z Refer to Setting Original Quality see page
6 Set “Quality Adj.” as required
Deferred Polling
4 Enter a communication time, and then
Chapter 3 Convenient Fax Features
Press the Fax key
5 If a password is required, enter the password, and then select “OK”
Chapter 3 Convenient Fax Features
6 Select a destination
7 Press the Start key
4 If a password is required, enter the
password, and then select “OK”
Polling
Polling
5 Select a destination
6 Press the Start key
Chapter 3 Convenient Fax Features
z Refer to Entering a Destination see page
5 If a password is required, enter the
Storing Documents to be Polled
4 Select “Polled” in “Polling”
Chapter 3 Convenient Fax Features
Chapter 3 Convenient Fax Features
Fax Features
Using a Mailbox Confidential Communication
What is Confidential Communication?
Chapter 3 Convenient
To transmit a confidential document, follow the steps below
Confidential Transmission
Chapter 3 Convenient Fax Features
Features
Enter the mailbox password 4-digit, and then select “OK”
Confidential Polling
Select “Mail Box”
Enter the mailbox password 4-digit
Storing Documents for Confidential
5 Select “Polled”
Chapter 3 Convenient Fax Features
Printing a Received Confidential Document
„ Confidential Reception Report
Chapter 3 Convenient Fax Features
Explanation
5 Enter the mailbox password 4-digit
„ Printing a Received Confidential Document
3 Select “Mail Box”
4 Select “Print File”
5 Enter the mailbox 4-digit password
Deleting a Confidential Document
Chapter 3 Convenient Fax Features
Press the Fax key
Chapter 3 Convenient Fax Features
Memo
What is Sub-Addressing?
„ Example of a Network Using Sub-Addressing
Chapter 3 Convenient Fax
Sub-Address Communication
Sub-Addressed Transmission using Address Book
6 Enter the password, and then select
5 Enter a sub-address, and then select
“ OK”
Chapter 3 Convenient Fax Features
Select a destination
Press the Start key
z Refer to Entering a Destination see page
Sub-Addressed Transmission using Manual Dialing
6 Enter a sub-address
3 Set “Quality Adj.” as required
4 Enter the fax number from the keypad
Chapter 3 Convenient Fax Features
Password Communication
What is Password Communication?
Password Transmission
6 Select “On”, and then select “OK”
8 Select a destination
Chapter 3 Convenient Fax Features
Setting Password-Protected Transmission
8 Enter the password 4-digit, and then select “OK”
Press the Function key to open the
6 Select “40-79”
9 Select “On” or “Off”, and select “OK”
Chapter 3 Convenient Fax Features
THE SLEREXE COMPANY LIMITED
Printing Communication Journal
Chapter 3 Convenient Fax Features
2 Press the Fax key 3 Select “More Menus”
6 Select “On”, “Off”, or “Inc Only”, and then select “OK”
Chapter 3 Convenient Fax Features
z Refer to Setting Original Quality see page
Transmitting a Document with a Cover Sheet
Chapter 3 Convenient Fax Features
Place Originals
Press the Fax key
9 16.Convenient
Fax Features
z Refer to Setting Original Quality see page
Chapter
Chapter 4 Fax Reception
Receiving Documents
Automatic Reception
Automatic Reception
1 When your telephone rings, lift the external telephone handset
3 When you hear a beep, press the Start key 4 Hang up the phone
Manual Reception
2 If a document is loaded on the ADF, remove it
„ When Print Reduction is set to “Auto”
Print Reduction and Duplex Recording
Print Reduction
Chapter 4 Fax Reception
„ When Print Reduction is Set to “Fixed”
Fax Reception
Duplex Recording
Chapter
Substitute Memory Reception
Chapter 4 Fax Reception
Chapter 4 Fax Reception
Convenient Reception Features
Selective Reception
Fax Forwarding
Chapter 4 Fax Reception
Password-Reception
Chapter 4 Fax Reception
Chapter 4 Fax Reception
What is Memory Reception?
Receive to Memory
Programming Memory Reception
5 Select “On”, and then “OK”
Chapter 4 Fax Reception
Press the Fax key
Fax Reception
Printing a Document Received in Memory
5 Select “Print”, and then “OK”
Chapter
Chapter 4 Fax Reception
What is Internet Fax?
What is Internet Fax?
Chapter 5 Internet Fax
„ Sending Email
Using the Internet Fax Feature
„ Routing
„ Transmitting to a Fax via a Relay Station Relay Transmission
Chapter 5 Internet Fax
Chapter 5 Internet Fax
What Internet Fax Can Do
Sending Email
Receiving Email
Inbound Routing
Chapter 5 Internet Fax
z For more details about routing, refer to Inbound Routing see page
http//panasonic.co.jp/pcc/en
Relay Transmission
Chapter 5 Internet Fax
Message Delivery Notice MDN
„ If the receiving station is an Internet Fax station
„ If the receiving station is a computer
Chapter 5 Internet Fax
Direct Internet Fax Transmission Using Direct SMTP
Chapter 5 Internet Fax
Chapter 5 Internet Fax
Memo
„ When Email Transmission Fails
Tips for Internet Fax
„ Telephone Calls Cannot Be Made via LAN
Chapter 5 Internet Fax
„ Transmission Resolution
„ Transmitted File Type Setting
„ Dual Port Communication
„ Receive Internet Email Messages
Preparing to Use Internet Fax
Program Network Parameters
„ Network Parameters
Chapter 5 Internet Fax
„ Sending Email This machine Other Internet Fax machine or PC
Chapter 5 Internet Fax
Sending an Email Procedure
Select “More Menus” if additional
Press the Fax key to open the Fax
screen
3. Select “Email”
5. Press the Start key
z Refer to Using Cc, Bcc and From see page
Refer to When E-mail Transmission Fails
Entering an Email Address
Chapter 5 Internet Fax
Using the Onscreen Keyboard
2 Select “Email”
3 On the Email screen, select
4 Enter an Email Address, and then
2 Select a Key Name tab
3 Select the Email Address you want to send
„ Search through “Favorites”
1 Follow the step 1 and 2 on page 102. 2 Select “Favorites”
1 Follow the step 1 and 2 on page 102. 2 Select “Program/Group”
3 Select the Group you want to send
Chapter 5 Internet Fax
„ Use Group Dialing
„ Search through the Address Book Local Search
Searching for Destinations
Chapter 5 Internet Fax
„ Search through the LDAP server LDAP Search
1 Follow the step 1 and 2 on page
Select “ Global”
5 Select “Email”
7 Press the Start key
6 Choose a destination, and then select “OK”
Chapter 5 Internet Fax
Chapter 5 Internet Fax
Memo
Using Cc, Bcc and From
Chapter 5 Internet Fax
Setting Cc and Bcc
1 On the Email screen, select “Cc” or “Bcc”. See page 103 and page
2 Select an Email Address, and then select “Close”
Chapter 5 Internet Fax
Setting From field
1 On the Email screen, select “From”. See page 103 and page
z When “145 Sender Selecton” is set to
Chapter 5 Internet Fax
Setting Subject
Confirming the Destination
1 On the Email screen, select “Subject”. See pages 103 and
2 Enter a subject, and then select “OK”
Setting a File Type and a Filename
5 Select a file type
6 To rename the file, select “Custom”
Chapter 5 Internet Fax
7 Enter a filename, and then select “OK”
8 Set an Email Address
Chapter 5 Internet Fax
9 Press the Start key
Emailing a Ledger-Sized Document
„ Document Sizes and Transmitted/Received Document Sizes
Chapter 5 Internet Fax
1 Place Originals
7 Set an Email Address
Chapter 5 Internet Fax
6 Select “On”, and then select “OK”
8 Press the Start key
Setting Message Delivery Notice MDN
Chapter 5 Internet Fax
Place Originals
Press the Fax key
Set an Email Address
Chapter 5 Internet Fax
Press the Start key
z Refer to Entering an Email Address see page
Failure Report Sample Unknown User
When E-mail Transmission Fails
Chapter 5 Internet Fax
Using a Completion Notice
6 Select “Email”
Select a computer to be informed, and
then select “OK”
Configure to Receive Email
Receiving an Email
Receiving Email Automatically
Chapter 5 Internet Fax
Receiving Email Manually
1 Press the Fax key 2 Check for incoming mails 3 Select “Basic Menu”
4 Select “Get Email”
Chapter 5 Internet Fax
Receiving Email with the Program Key
1 Press the Fax key
3 Select the program key on which POP reception is preprogrammed
Chapter 5 Internet Fax
Chapter 5 Internet Fax
Memo
Chapter 5 Internet Fax
Receiving an Email on a Computer
Receiving Email on Your Computer
Opening Email
Chapter 5 Internet Fax
What is Inbound Routing?
Internet Fax
Inbound Routing
Chapter
Routing Setup Flow
Configure your machine for Internet Fax see page
Set required parameters to “Valid” in Function Parameters
Program the transferring station in the address book
Settings for Inbound Routing
Chapter 5 Internet Fax
Routing type
Explanation
Programming the Address Book for Inbound Routing
Press the Function key
5 Enter an Email address, and then
select “ OK”
Chapter
Enter a Key Name, and then select “OK”
Select “IFax”, and then select “OK”
9 Select whether to add the Email address to “Favorites”
Chapter 5 Internet Fax
Using the Relay Feature
What is the Relay Feature?
Initial Sending Station s
„ Example 1 Internet Relay Network
Relay Station
End Receiving Stations
Computer PC
Mail Server
Setting up a Relayed Transmission Network
„ What is the Hardware Configuration?
„ What is the Communication Charge?
„ How to Program?
Example of a Relayed Transmission Network
Chapter 5 Internet Fax
Sample Entries in Address Book
„ Table 1 Initial Sending Station New York
„ Table 2 Relay Station London
Chapter 5 Internet Fax
„ Table 3 Relay Station Singapore
Chapter 5 Internet Fax
Station Name
Email Address/Telephone Number
Function Parameters for Relay Stations
“36 Relay XMT Password “
Chapter 5 Internet Fax
Required function Parameters
Settings for Initial Sending Station
Select to disable relayed transmission
Select to enable relayed transmission
Chapter 5 Internet Fax
Adding End Receiving Stations for Relayed Transmission
Press the Function key
5 Enter a fax number, and then select
Chapter 5 Internet Fax
Internet
6 Enter a station name, and then select “OK”
7 Enter a Key Name, and then select “OK”
8 Select whether to add a station to
Relayed Transmission From Internet Fax
5 Select a Relay Station or enter the
Email Address of the relay station
Chapter 5 Internet Fax
7 Select an end receiving station to which the relay station relays
Chapter 5 Internet Fax
8 Press the Start key
Receiving Stations for Relayed Transmission see page
Relayed Transmission From PC
Chapter 5 Internet Fax
Requesting a Relayed Transmission from a Computer
Chapter 5 Internet Fax
sg-rly#8133111234@singapore.panasonic.co.sg
Entry example
Convenient Application Software
„TIFF Converter
„TIFF Converter Mail Linking Program
Chapter 5 Internet Fax
Chapter 5 Internet Fax
Memo
Chapter 5 Internet Fax
Result of Relayed Transmission
„ Relayed Transmission Report communication journal
„ Fax Relay Log Email
Chapter 5 Internet Fax
Explanation
Explanation
DHCP Dynamic Host Configuration Protocol
SMTP Authentication
Useful Terms to Remember
Chapter 5 Internet Fax
Chapter 5 Internet Fax
Memo
Chapter 6 Handling Communication Reservation Files
Displaying a Communication Reservation File List
Items covered in the reservation report are as follows
Reading the Reservation Report
Chapter 6 Handling Communication Reservation Files
Editing Communication Reservations
5 Select a communication reservation
file to be edited, and then select “OK”
6 Edit the communication time, and then
7 Edit the destination
8 Select the destination, and then select “OK”
10 To return to standby, press the Reset key
Chapter 6 Handling Communication Reservation Files
7 To return to standby, press the Reset key
Deleting a Communication Reservation File
file to be deleted, and then select
6 Select “Yes”
Communication reservation files stored in memory can be printed
Printing a Communication Reservation File
Chapter 6 Handling Communication Reservation Files
Handling Communication Reservation Files
Adding Documents to a Communication Reservation File
Chapter
4 Select “Edit File Mode” 5 Select “Add Document”
Resending an Incomplete Document
5 Select or to find the incomplete
file that you want to resend
6 Select the incomplete file that you
What is Address Book?
Chapter 7 Program Destinations / Program Keys
Address Book
Items Allowed for Entry in the Address Book
Chapter 7 Program
Program Keys
Adding a Fax Number into the Address Book
Destinations
11 To enable routing by the senders
Program
Keys
Program
Adding an Email Address to Address Book
5 Enter an Email Address and select
Chapter 7 Program Destinations / Program Keys
Press the Function key
10 To enable sub-addressed routing
8 Select “IFax”, and then select “OK”
9 Select whether to add the station to
enter a sub-address, and then select “OK”
Editing Address Book
5 Select the station you want to edit, and
6 Edit the station
Chapter 7 Program Destinations / Program Keys
Deleting a Destination from Address Book
5 Select the station you want to delete
from the address book, and then
Chapter 7 Program Destinations / Program Keys
Printing the Address Book List
5 Select “Start”, and then select “OK”
Chapter 7 Program Destinations / Program Keys
Press the Function key
What is Program Keys?
„ Using for Program Dialing
„ Using for Group Dialing
„ Using as Email reception Key
Setting for Program Dialing
5 Enter a program dial name, and then
6 Enter a Key Name, and then select
Chapter 7 Program Destinations / Program Keys
Press the Start key
Program each desired feature
Chapter 7 Program Destinations / Program Keys
Setting for Group Dialing
5 Enter a group dialing name, and then
6 Enter Key Name, and then select
Chapter 7 Program Destinations / Program Keys
Chapter
Program Destinations / Program Keys
7 Select the destinations to be programmed, and then select “OK”
To edit a group dialing, follow the steps below
Editing a Group Dialing
Chapter 7 Program Destinations / Program Keys
Program Destinations / Program Keys
8 Select the destination to be programmed, and then select “OK”
Chapter
Chapter 7 Program Destinations / Program Keys
Memo
Deleting the Program Key setting
5 Select a program Key, and then select
Select “Yes”
Chapter 7 Program Destinations / Program Keys
Printing the Program List
Chapter 7 Program Destinations / Program Keys
Press the Function key
5 Select “Start”, and then select “OK”
Chapter 7 Program Destinations / Program
Programming Email Manual Reception on Program Keys
6 Enter a POP Account name, and then
4 Select “5-9”
8 Enter the password, and then select “OK”
9 Select “Invalid” or “Valid”, and then select “OK”
Chapter 7 Program Destinations / Program Keys
Invalid
Chapter 8 Reading Reports/Lists
Transaction Journal
Printing Transaction Journal
4 Select “Journal”
6 When the verification completes, select “OK”
Viewing Communication Results on Touch-Panel Display
1 Press the Fax key 2 Select “More Menus” 3 Select “Print Out”
Chapter 8 Reading Reports/Lists
Reading Transaction Journal
Chapter 8 Reading Reports/Lists
Items in the transaction journal are listed below
Explanation
Chapter 8 Reading Reports/Lists
Explanation
Communication Journal
Chapter 8 Reading Reports/Lists
Chapter 8 Reading Reports/Lists
THE SLEREXE COMPANY LIMITED
Items that are covered in the communication journal are listed below
Explanation
Chapter 8 Reading Reports/Lists
Explanation
Chapter 8 Reading Reports/Lists
Memo
Reports/Lists
Address Book List
Printing Address Book List
Press the Fax key. Select “More Menus” Select “Print Out”
Reading Address Book List
Chapter 8 Reading Reports/Lists
Items in the address book list are listed below
Explanation
Program List
Printing Program List
Chapter
Reports/Lists
Reading Program List
Chapter 8 Reading Reports/Lists
Items in the program list are listed below
Explanation
Fax Parameter List
Printing Fax Parameter List
Chapter 8 Reading Reports/Lists
Press the Fax key
Reading Fax Parameter List
Chapter 8 Reading Reports/Lists
Items in the fax parameter list are listed below
Items
Individual XMT Journal
Printing Individual XMT Journal
Chapter 8 Reading Reports/Lists
1 Press the Fax key 2 Select “More Menus” 3 Select “Print Out”
Reading Individual XMT Journal
Chapter 8 Reading Reports/Lists
Items in the individual XMT journal are listed below
Explanation
Chapter 9 Solving Problems
Tips for Solving Problems
Problem
Symptom
Chapter 9 Solving Problems
Problem
Symptom
Action
Information Codes
Chapter 9 Solving Problems
Chapter 9 Solving Problems
Problem
Info. code
Action
Chapter 9 Solving Problems
Problem
Info. code
Action
Chapter 9 Solving Problems
Problem
Remote Update” is set to Valid
Info. code
Chapter 9 Solving Problems
Problem
Info. code
Action
Power Failure
„ Power Failure
Chapter 9 Solving Problems
Problem
Checking the Telephone Line
Chapter 9 Solving Problems
Chapter 9 Solving Problems
Memo
P9250577
Chapter 10 Appendix
Replacing the Verification Stamp
7 Reinstall the Stamp Assembly
Chapter 10 Appendix
Glossary
Chapter 10 Appendix
Term
Meaning
Chapter 10 Appendix
Term
Meaning
receptacle for disk cartridges, disk packs or floppy disks, or it may contain non-removable disk platters like
Chapter 10 Appendix
Term
Meaning
Handshaking
Chapter 10 Appendix
Term
Meaning
Transmission
Chapter 10 Appendix
Term
Meaning
network adapters, sound cards, radio transceivers, solid state disks and hard disks to a portable computer
Chapter 10 Appendix
Term
Meaning
A single server machine could have several different server software packages running on it, thus providing
Meaning
Chapter 10 Appendix
Term
Chapter 10 Appendix
Memo
„ WARRANTY
USA Only
