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Philips DP-C262 manual What Internet Fax Can Do, Sending Email

Models: DP-C262

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Chapter 5 Internet Fax

What Internet Fax Can Do

This section introduces the functions of the Internet Fax feature.

The Internet Fax features does not only offer sending and receiving Email but forwarding fax documents via a telephone line or broadcasting them via a relay station.

Sending Email

A scanned document can be transmitted to an Internet Fax or to a remote computer as an Email file attachment. Attached files must be in either of the following formats:

•Internet Fax : TIFF format (TIFF-F)

•Computer : Choose either TIFF (TIFF-F) format or PDF format.

LAN

TIFF (TIFF-F) or PDF format

TIFF (TIFF-F) format

Internet FAX

zFor more details on sending Email, refer to Sending an Email Procedure (see page 102).

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Philips DP-C262 manual What Internet Fax Can Do, Sending Email

Contents

For Facsimile and Internet Fax Digital Color Imaging Systems Operating InstructionsModel No. DP-C262/C322 Operating Instructions User AuthenticationOperating Instructions CD Copy Function Facsimile and Internet Fax FunctionConventions IconsNotation IconTable of Contents Chapter 3 Convenient Fax FeaturesChapter 1 Getting To Know Your Machine Chapter 2 Basic Fax TransmissionChapter 4 Fax Reception Chapter 5 Internet FaxSub-Address Communication Receive to MemorySetting Message Delivery Notice MDN “File Type and Name”“Ledger Email XMT” “Delivery Notice”Chapter 6 Handling Communication Reservation Files Chapter 7 Program Destinations / Program KeysChapter 8 Reading Reports/Lists Adding an Email Address to Address BookChapter 9 Solving Problems Chapter 10 Appendix“Program List” “Fax Parameter List”Memo Chapter 1 Getting To Know Your Machine Menu MapSearch Screen Refer to Searching for a DestinationChapter 1 Getting To Know Your Machine Basic Menu ScreenMemory Transmitting a Document Stored in Memory See page Comm. Status Verifying Communication Status See pageChapter 1 Getting To Know Your Machine Transmit Deferred Transmission See pageMore Menus Edit File Mode Screen Chapter 1 Getting To Know Your MachineFax Transmission Procedure settings are requiredChapter 2 Basic Fax Transmission 1 Place originalsBasic Fax Transmission 3 Enter the fax number from the keypad or select a destination4 Press the Start key z Refer to Entering a Destination see pageChapter 2 Basic Fax Transmission Entering a DestinationManual Dialing 1 Follow the step 1 and 2 on pageRefer to Sub-Address Communication Basic3 Press the Start key Using the Address Book „ Use a Key Name1 Follow the step 1 and 2 on page 14. 2 Select the Key Name tab 3 Select the desired destination„ Use Group Dialing 1 Follow the step 1 and 2 on page 14. 2 Select “Program/Group”3 Select the button for the desired destination group Chapter 2 Basic Fax Transmission2 Basic Fax Transmission ChapterSearching for a Destination „ Search through the Address Book Local Search„ Search through the LDAP Server LDAP Search Follow the step 1 and 2 on page4 Enter a search letter, and then select Select “ Search”Chapter TransmissionBasicFax 5 Select “Fax Number” to display a list of destinationsRedialing 1 Follow the step 1 and 2 on page 14. 2 Select “Redial”Chapter 2 Basic Fax Transmission 4 Press the Start keyWhen you hear a beep, press the Transmission with Destination Monitoring1 Place Originals 2 Press the Fax key2 Basic Fax Transmission Talking to the Remote Party Before TransmissionChapter Setting Original Quality „ ResolutionChapter 2 Basic Fax Transmission „ Original Type5 Adjust the original quality, and then select “OK” 2 Press the Fax key 3 Select “Basic Menu”Chapter 2 Basic Fax Transmission 1 Place Originals6 Select a destination ‰ ResolutionChapter 2 Basic Fax Transmission 7 Press the Start keyChapter 2 Basic Fax Transmission MemoSetting the Original Size 1 Place originals on the platenChapter 2 Basic Fax Transmission 4 Select “Original Size”5 Choose the original size, and then select “OK” 6 Set “Quality Adj.” as required7 Select a destination 8 Press the Start keyTransmitting 2-Sided Originals 3 Select “Basic Menu”Chapter 2 Basic Fax Transmission 1 Place Originals5 Select a binding position, and then select “OK” z Refer to Setting Original Quality see pageChapter 2 Basic Fax Transmission 6 Set “Quality Adj.” as requiredVerification Stamp Set “Quality Adj.” as requiredSelect a destination Press the Fax keyChapter 2 Basic Fax Transmission MemoChapter Transmitting a Document Stored in Memory2 Basic Fax Transmission 4 Select “Memory” 5 Set “Quality Adj.” as requiredz Refer to Setting Original Quality see page Chapter 2 Basic Fax TransmissionDirect Transmission Press the Fax key Select “Basic Menu”Select “Direct” Set “Quality Adj.” as required z Refer to Setting Original Quality see pageChapter 2 Basic Fax Transmission 6 Select a destination7 Press the Start key z Refer to Entering a Destination see page5 When the verification is completed Verifying Communication Statusselect “OK” 3 Select “Comm. Status” while the call session is in progressChapter 2 Basic Fax Transmission MemoChapter 2 Basic Fax Rotated TransmissionTransmission „ Rotation XMT set to “Valid”Batch Transmission Chapter 2 Basic Fax TransmissionGetting an Outside Line Using PIN Code Access 6 Enter a PIN Code, and then select“OK”. Up to 36 digits Press the Fax KeyUsing Program Keys 4 Select the program keyChapter 2 Basic Fax Transmission 1 Place OriginalsCanceling a Communication To cancel Memory Transmission2 Press the Stop key while the communication is in progress 3 Select “Yes” to stop a communicationTo cancel Direct Transmission 1 Press the Stop key while the communication is in progress2 Select “Yes” to stop a communication 3 Remove the document Chapter 2 Basic Fax TransmissionDial Prefix Chapter 2 Basic Fax Transmission4 Enter the key operator mode Password, and then select “OK” Basic Fax1 Press the Function key to open the Function Parameters screen 6 Select “120-159”Convenient Fax Features Time Controlled Communication DeferredConv nient Fax FeaturesDeferred Transmission 4 Select “Transmit”Chapter 3 Convenient Fax Features 5 Set the deferred time, and then select “OK”z Refer to Setting Original Quality see page 6 Set “Quality Adj.” as requiredDeferred Polling 4 Enter a communication time, and thenChapter 3 Convenient Fax Features Press the Fax key5 If a password is required, enter the password, and then select “OK” Chapter 3 Convenient Fax Features6 Select a destination 7 Press the Start key4 If a password is required, enter the password, and then select “OK”Polling Polling5 Select a destination 6 Press the Start keyChapter 3 Convenient Fax Features z Refer to Entering a Destination see page5 If a password is required, enter the Storing Documents to be Polled4 Select “Polled” in “Polling” Chapter 3 Convenient Fax FeaturesChapter 3 Convenient Fax Features Fax Features Using a Mailbox Confidential CommunicationWhat is Confidential Communication? Chapter 3 ConvenientTo transmit a confidential document, follow the steps below Confidential TransmissionChapter 3 Convenient Fax Features Features Enter the mailbox password 4-digit, and then select “OK”Confidential Polling Select “Mail Box”Enter the mailbox password 4-digit Storing Documents for Confidential5 Select “Polled” Chapter 3 Convenient Fax FeaturesPrinting a Received Confidential Document „ Confidential Reception ReportChapter 3 Convenient Fax Features Explanation5 Enter the mailbox password 4-digit „ Printing a Received Confidential Document3 Select “Mail Box” 4 Select “Print File”5 Enter the mailbox 4-digit password Deleting a Confidential DocumentChapter 3 Convenient Fax Features Press the Fax keyChapter 3 Convenient Fax Features MemoWhat is Sub-Addressing? „ Example of a Network Using Sub-AddressingChapter 3 Convenient Fax Sub-Address CommunicationSub-Addressed Transmission using Address Book 6 Enter the password, and then select5 Enter a sub-address, and then select “ OK”Chapter 3 Convenient Fax Features Select a destinationPress the Start key z Refer to Entering a Destination see pageSub-Addressed Transmission using Manual Dialing 6 Enter a sub-address3 Set “Quality Adj.” as required 4 Enter the fax number from the keypadChapter 3 Convenient Fax Features Password CommunicationWhat is Password Communication? Password Transmission 6 Select “On”, and then select “OK”8 Select a destination Chapter 3 Convenient Fax FeaturesSetting Password-Protected Transmission 8 Enter the password 4-digit, and then select “OK”Press the Function key to open the 6 Select “40-79”9 Select “On” or “Off”, and select “OK” Chapter 3 Convenient Fax FeaturesTHE SLEREXE COMPANY LIMITED Printing Communication JournalChapter 3 Convenient Fax Features 2 Press the Fax key 3 Select “More Menus” 6 Select “On”, “Off”, or “Inc Only”, and then select “OK”Chapter 3 Convenient Fax Features z Refer to Setting Original Quality see pageTransmitting a Document with a Cover Sheet Chapter 3 Convenient Fax FeaturesPlace Originals Press the Fax key9 16.Convenient Fax Featuresz Refer to Setting Original Quality see page ChapterChapter 4 Fax Reception Receiving DocumentsAutomatic Reception Automatic Reception1 When your telephone rings, lift the external telephone handset 3 When you hear a beep, press the Start key 4 Hang up the phoneManual Reception 2 If a document is loaded on the ADF, remove it„ When Print Reduction is set to “Auto” Print Reduction and Duplex RecordingPrint Reduction Chapter 4 Fax Reception„ When Print Reduction is Set to “Fixed” Fax ReceptionDuplex Recording ChapterSubstitute Memory Reception Chapter 4 Fax ReceptionChapter 4 Fax Reception Convenient Reception FeaturesSelective Reception Fax Forwarding Chapter 4 Fax ReceptionPassword-Reception Chapter 4 Fax ReceptionChapter 4 Fax Reception What is Memory Reception?Receive to Memory Programming Memory Reception 5 Select “On”, and then “OK”Chapter 4 Fax Reception Press the Fax keyFax Reception Printing a Document Received in Memory5 Select “Print”, and then “OK” ChapterChapter 4 Fax Reception What is Internet Fax? What is Internet Fax?Chapter 5 Internet Fax „ Sending EmailUsing the Internet Fax Feature „ Routing„ Transmitting to a Fax via a Relay Station Relay Transmission Chapter 5 Internet FaxChapter 5 Internet Fax What Internet Fax Can DoSending Email Receiving Email Inbound RoutingChapter 5 Internet Fax z For more details about routing, refer to Inbound Routing see pagehttp//panasonic.co.jp/pcc/en Relay TransmissionChapter 5 Internet Fax Message Delivery Notice MDN „ If the receiving station is an Internet Fax station„ If the receiving station is a computer Chapter 5 Internet FaxDirect Internet Fax Transmission Using Direct SMTP Chapter 5 Internet FaxChapter 5 Internet Fax Memo„ When Email Transmission Fails Tips for Internet Fax„ Telephone Calls Cannot Be Made via LAN Chapter 5 Internet Fax„ Transmission Resolution „ Transmitted File Type Setting„ Dual Port Communication „ Receive Internet Email MessagesPreparing to Use Internet Fax Program Network Parameters„ Network Parameters Chapter 5 Internet Fax„ Sending Email This machine Other Internet Fax machine or PC Chapter 5 Internet FaxSending an Email Procedure Select “More Menus” if additionalPress the Fax key to open the Fax screen3. Select “Email” 5. Press the Start keyz Refer to Using Cc, Bcc and From see page Refer to When E-mail Transmission FailsEntering an Email Address Chapter 5 Internet FaxUsing the Onscreen Keyboard 2 Select “Email”3 On the Email screen, select 4 Enter an Email Address, and then2 Select a Key Name tab 3 Select the Email Address you want to send„ Search through “Favorites” 1 Follow the step 1 and 2 on page 102. 2 Select “Favorites”1 Follow the step 1 and 2 on page 102. 2 Select “Program/Group” 3 Select the Group you want to sendChapter 5 Internet Fax „ Use Group Dialing„ Search through the Address Book Local Search Searching for DestinationsChapter 5 Internet Fax „ Search through the LDAP server LDAP Search 1 Follow the step 1 and 2 on pageSelect “ Global” 5 Select “Email”7 Press the Start key 6 Choose a destination, and then select “OK”Chapter 5 Internet Fax Chapter 5 Internet Fax MemoUsing Cc, Bcc and From Chapter 5 Internet FaxSetting Cc and Bcc 1 On the Email screen, select “Cc” or “Bcc”. See page 103 and page2 Select an Email Address, and then select “Close” Chapter 5 Internet FaxSetting From field 1 On the Email screen, select “From”. See page 103 and pagez When “145 Sender Selecton” is set to Chapter 5 Internet FaxSetting Subject Confirming the Destination1 On the Email screen, select “Subject”. See pages 103 and 2 Enter a subject, and then select “OK”Setting a File Type and a Filename 5 Select a file type6 To rename the file, select “Custom” Chapter 5 Internet Fax7 Enter a filename, and then select “OK” 8 Set an Email AddressChapter 5 Internet Fax 9 Press the Start keyEmailing a Ledger-Sized Document „ Document Sizes and Transmitted/Received Document SizesChapter 5 Internet Fax 1 Place Originals7 Set an Email Address Chapter 5 Internet Fax6 Select “On”, and then select “OK” 8 Press the Start keySetting Message Delivery Notice MDN Chapter 5 Internet FaxPlace Originals Press the Fax keySet an Email Address Chapter 5 Internet FaxPress the Start key z Refer to Entering an Email Address see pageFailure Report Sample Unknown User When E-mail Transmission FailsChapter 5 Internet Fax Using a Completion Notice 6 Select “Email”Select a computer to be informed, and then select “OK”Configure to Receive Email Receiving an EmailReceiving Email Automatically Chapter 5 Internet FaxReceiving Email Manually 1 Press the Fax key 2 Check for incoming mails 3 Select “Basic Menu”4 Select “Get Email” Chapter 5 Internet FaxReceiving Email with the Program Key 1 Press the Fax key3 Select the program key on which POP reception is preprogrammed Chapter 5 Internet FaxChapter 5 Internet Fax MemoChapter 5 Internet Fax Receiving an Email on a ComputerReceiving Email on Your Computer Opening Email Chapter 5 Internet FaxWhat is Inbound Routing? Internet FaxInbound Routing ChapterRouting Setup Flow Configure your machine for Internet Fax see pageSet required parameters to “Valid” in Function Parameters Program the transferring station in the address bookSettings for Inbound Routing Chapter 5 Internet FaxRouting type ExplanationProgramming the Address Book for Inbound Routing Press the Function key5 Enter an Email address, and then select “ OK”Chapter Enter a Key Name, and then select “OK”Select “IFax”, and then select “OK” 9 Select whether to add the Email address to “Favorites”Chapter 5 Internet Fax Using the Relay Feature What is the Relay Feature?Initial Sending Station s „ Example 1 Internet Relay NetworkRelay Station End Receiving StationsComputer PC Mail ServerSetting up a Relayed Transmission Network „ What is the Hardware Configuration?„ What is the Communication Charge? „ How to Program?Example of a Relayed Transmission Network Chapter 5 Internet FaxSample Entries in Address Book „ Table 1 Initial Sending Station New York„ Table 2 Relay Station London Chapter 5 Internet Fax„ Table 3 Relay Station Singapore Chapter 5 Internet FaxStation Name Email Address/Telephone NumberFunction Parameters for Relay Stations “36 Relay XMT Password “Chapter 5 Internet Fax Required function ParametersSettings for Initial Sending Station Select to disable relayed transmissionSelect to enable relayed transmission Chapter 5 Internet FaxAdding End Receiving Stations for Relayed Transmission Press the Function key5 Enter a fax number, and then select Chapter 5 Internet FaxInternet 6 Enter a station name, and then select “OK”7 Enter a Key Name, and then select “OK” 8 Select whether to add a station toRelayed Transmission From Internet Fax 5 Select a Relay Station or enter theEmail Address of the relay station Chapter 5 Internet Fax7 Select an end receiving station to which the relay station relays Chapter 5 Internet Fax8 Press the Start key Receiving Stations for Relayed Transmission see pageRelayed Transmission From PC Chapter 5 Internet FaxRequesting a Relayed Transmission from a Computer Chapter 5 Internet Faxsg-rly#8133111234@singapore.panasonic.co.sg Entry exampleConvenient Application Software „TIFF Converter„TIFF Converter Mail Linking Program Chapter 5 Internet FaxChapter 5 Internet Fax MemoChapter 5 Internet Fax Result of Relayed Transmission„ Relayed Transmission Report communication journal „ Fax Relay Log Email Chapter 5 Internet FaxExplanation ExplanationDHCP Dynamic Host Configuration Protocol SMTP AuthenticationUseful Terms to Remember Chapter 5 Internet FaxChapter 5 Internet Fax MemoChapter 6 Handling Communication Reservation Files Displaying a Communication Reservation File ListItems covered in the reservation report are as follows Reading the Reservation ReportChapter 6 Handling Communication Reservation Files Editing Communication Reservations 5 Select a communication reservationfile to be edited, and then select “OK” 6 Edit the communication time, and then7 Edit the destination 8 Select the destination, and then select “OK”10 To return to standby, press the Reset key Chapter 6 Handling Communication Reservation Files7 To return to standby, press the Reset key Deleting a Communication Reservation Filefile to be deleted, and then select 6 Select “Yes”Communication reservation files stored in memory can be printed Printing a Communication Reservation FileChapter 6 Handling Communication Reservation Files Handling Communication Reservation Files Adding Documents to a Communication Reservation FileChapter 4 Select “Edit File Mode” 5 Select “Add Document”Resending an Incomplete Document 5 Select or to find the incompletefile that you want to resend 6 Select the incomplete file that youWhat is Address Book? Chapter 7 Program Destinations / Program KeysAddress Book Items Allowed for Entry in the Address BookChapter 7 Program Program KeysAdding a Fax Number into the Address Book Destinations11 To enable routing by the senders ProgramKeys ProgramAdding an Email Address to Address Book 5 Enter an Email Address and selectChapter 7 Program Destinations / Program Keys Press the Function key10 To enable sub-addressed routing 8 Select “IFax”, and then select “OK”9 Select whether to add the station to enter a sub-address, and then select “OK”Editing Address Book 5 Select the station you want to edit, and6 Edit the station Chapter 7 Program Destinations / Program KeysDeleting a Destination from Address Book 5 Select the station you want to deletefrom the address book, and then Chapter 7 Program Destinations / Program KeysPrinting the Address Book List 5 Select “Start”, and then select “OK”Chapter 7 Program Destinations / Program Keys Press the Function keyWhat is Program Keys? „ Using for Program Dialing„ Using for Group Dialing „ Using as Email reception KeySetting for Program Dialing 5 Enter a program dial name, and then6 Enter a Key Name, and then select Chapter 7 Program Destinations / Program KeysPress the Start key Program each desired featureChapter 7 Program Destinations / Program Keys Setting for Group Dialing 5 Enter a group dialing name, and then6 Enter Key Name, and then select Chapter 7 Program Destinations / Program KeysChapter Program Destinations / Program Keys7 Select the destinations to be programmed, and then select “OK” To edit a group dialing, follow the steps below Editing a Group DialingChapter 7 Program Destinations / Program Keys Program Destinations / Program Keys 8 Select the destination to be programmed, and then select “OK”Chapter Chapter 7 Program Destinations / Program Keys MemoDeleting the Program Key setting 5 Select a program Key, and then selectSelect “Yes” Chapter 7 Program Destinations / Program KeysPrinting the Program List Chapter 7 Program Destinations / Program KeysPress the Function key 5 Select “Start”, and then select “OK”Chapter 7 Program Destinations / Program Programming Email Manual Reception on Program Keys6 Enter a POP Account name, and then 4 Select “5-9”8 Enter the password, and then select “OK” 9 Select “Invalid” or “Valid”, and then select “OK”Chapter 7 Program Destinations / Program Keys InvalidChapter 8 Reading Reports/Lists Transaction JournalPrinting Transaction Journal 4 Select “Journal”6 When the verification completes, select “OK” Viewing Communication Results on Touch-Panel Display1 Press the Fax key 2 Select “More Menus” 3 Select “Print Out” Chapter 8 Reading Reports/ListsReading Transaction Journal Chapter 8 Reading Reports/ListsItems in the transaction journal are listed below ExplanationChapter 8 Reading Reports/Lists ExplanationCommunication Journal Chapter 8 Reading Reports/ListsChapter 8 Reading Reports/Lists THE SLEREXE COMPANY LIMITEDItems that are covered in the communication journal are listed below ExplanationChapter 8 Reading Reports/Lists ExplanationChapter 8 Reading Reports/Lists MemoReports/Lists Address Book ListPrinting Address Book List Press the Fax key. Select “More Menus” Select “Print Out”Reading Address Book List Chapter 8 Reading Reports/ListsItems in the address book list are listed below ExplanationProgram List Printing Program ListChapter Reports/ListsReading Program List Chapter 8 Reading Reports/ListsItems in the program list are listed below ExplanationFax Parameter List Printing Fax Parameter ListChapter 8 Reading Reports/Lists Press the Fax keyReading Fax Parameter List Chapter 8 Reading Reports/ListsItems in the fax parameter list are listed below ItemsIndividual XMT Journal Printing Individual XMT JournalChapter 8 Reading Reports/Lists 1 Press the Fax key 2 Select “More Menus” 3 Select “Print Out”Reading Individual XMT Journal Chapter 8 Reading Reports/ListsItems in the individual XMT journal are listed below ExplanationChapter 9 Solving Problems Tips for Solving ProblemsProblem SymptomChapter 9 Solving Problems ProblemSymptom ActionInformation Codes Chapter 9 Solving ProblemsChapter 9 Solving Problems ProblemInfo. code ActionChapter 9 Solving Problems ProblemInfo. code ActionChapter 9 Solving Problems ProblemRemote Update” is set to Valid Info. codeChapter 9 Solving Problems ProblemInfo. code ActionPower Failure „ Power FailureChapter 9 Solving Problems ProblemChecking the Telephone Line Chapter 9 Solving ProblemsChapter 9 Solving Problems MemoP9250577 Chapter 10 AppendixReplacing the Verification Stamp 7 Reinstall the Stamp Assembly Chapter 10 AppendixGlossary Chapter 10 AppendixTerm MeaningChapter 10 Appendix TermMeaning receptacle for disk cartridges, disk packs or floppy disks, or it may contain non-removable disk platters likeChapter 10 Appendix TermMeaning HandshakingChapter 10 Appendix TermMeaning TransmissionChapter 10 Appendix TermMeaning network adapters, sound cards, radio transceivers, solid state disks and hard disks to a portable computerChapter 10 Appendix TermMeaning A single server machine could have several different server software packages running on it, thus providingMeaning Chapter 10 AppendixTerm Chapter 10 Appendix Memo„ WARRANTY USA Only