Operating Instructions
Model No. DP-C262/C322
For Facsimile and Internet Fax Digital Color Imaging Systems
Facsimile and Internet Fax Function
Operating Instructions
User Authentication
Operating Instructions CD Copy Function
Icon
Conventions
Icons
Notation
Chapter 2 Basic Fax Transmission
Table of Contents
Chapter 3 Convenient Fax Features
Chapter 1 Getting To Know Your Machine
Receive to Memory
Chapter 4 Fax Reception
Chapter 5 Internet Fax
Sub-Address Communication
“Delivery Notice”
Setting Message Delivery Notice MDN
“File Type and Name”
“Ledger Email XMT”
Adding an Email Address to Address Book
Chapter 6 Handling Communication Reservation Files
Chapter 7 Program Destinations / Program Keys
Chapter 8 Reading Reports/Lists
“Fax Parameter List”
Chapter 9 Solving Problems
Chapter 10 Appendix
“Program List”
Memo
Refer to Searching for a Destination
Chapter 1 Getting To Know Your Machine
Menu Map
Search Screen
Comm. Status Verifying Communication Status See page
Chapter 1 Getting To Know Your Machine
Basic Menu Screen
Memory Transmitting a Document Stored in Memory See page
Transmit Deferred Transmission See page
Chapter 1 Getting To Know Your Machine
Chapter 1 Getting To Know Your Machine
More Menus Edit File Mode Screen
1 Place originals
Fax Transmission Procedure
settings are required
Chapter 2 Basic Fax Transmission
z Refer to Entering a Destination see page
Basic Fax Transmission
3 Enter the fax number from the keypad or select a destination
4 Press the Start key
1 Follow the step 1 and 2 on page
Chapter 2 Basic Fax Transmission
Entering a Destination
Manual Dialing
Basic
3 Press the Start key
Refer to Sub-Address Communication
3 Select the desired destination
Using the Address Book
„ Use a Key Name
1 Follow the step 1 and 2 on page 14. 2 Select the Key Name tab
Chapter 2 Basic Fax Transmission
„ Use Group Dialing
1 Follow the step 1 and 2 on page 14. 2 Select “Program/Group”
3 Select the button for the desired destination group
„ Search through the Address Book Local Search
2 Basic Fax Transmission
Chapter
Searching for a Destination
Select “ Search”
„ Search through the LDAP Server LDAP Search
Follow the step 1 and 2 on page
4 Enter a search letter, and then select
5 Select “Fax Number” to display a list of destinations
Chapter
Transmission
BasicFax
4 Press the Start key
Redialing
1 Follow the step 1 and 2 on page 14. 2 Select “Redial”
Chapter 2 Basic Fax Transmission
2 Press the Fax key
When you hear a beep, press the
Transmission with Destination Monitoring
1 Place Originals
Talking to the Remote Party Before Transmission
Chapter
2 Basic Fax Transmission
„ Original Type
Setting Original Quality
„ Resolution
Chapter 2 Basic Fax Transmission
1 Place Originals
5 Adjust the original quality, and then select “OK”
2 Press the Fax key 3 Select “Basic Menu”
Chapter 2 Basic Fax Transmission
7 Press the Start key
6 Select a destination
‰ Resolution
Chapter 2 Basic Fax Transmission
Memo
Chapter 2 Basic Fax Transmission
4 Select “Original Size”
Setting the Original Size
1 Place originals on the platen
Chapter 2 Basic Fax Transmission
8 Press the Start key
5 Choose the original size, and then select “OK”
6 Set “Quality Adj.” as required
7 Select a destination
1 Place Originals
Transmitting 2-Sided Originals
3 Select “Basic Menu”
Chapter 2 Basic Fax Transmission
6 Set “Quality Adj.” as required
5 Select a binding position, and then select “OK”
z Refer to Setting Original Quality see page
Chapter 2 Basic Fax Transmission
Press the Fax key
Verification Stamp
Set “Quality Adj.” as required
Select a destination
Memo
Chapter 2 Basic Fax Transmission
Transmitting a Document Stored in Memory
2 Basic Fax Transmission
Chapter
Chapter 2 Basic Fax Transmission
4 Select “Memory”
5 Set “Quality Adj.” as required
z Refer to Setting Original Quality see page
z Refer to Setting Original Quality see page
Direct Transmission
Press the Fax key Select “Basic Menu”
Select “Direct” Set “Quality Adj.” as required
z Refer to Entering a Destination see page
Chapter 2 Basic Fax Transmission
6 Select a destination
7 Press the Start key
3 Select “Comm. Status” while the call session is in progress
5 When the verification is completed
Verifying Communication Status
select “OK”
Memo
Chapter 2 Basic Fax Transmission
„ Rotation XMT set to “Valid”
Chapter 2 Basic Fax
Rotated Transmission
Transmission
Chapter 2 Basic Fax Transmission
Batch Transmission
Press the Fax Key
Getting an Outside Line Using PIN Code Access
6 Enter a PIN Code, and then select
“OK”. Up to 36 digits
1 Place Originals
Using Program Keys
4 Select the program key
Chapter 2 Basic Fax Transmission
3 Select “Yes” to stop a communication
Canceling a Communication
To cancel Memory Transmission
2 Press the Stop key while the communication is in progress
Chapter 2 Basic Fax Transmission
To cancel Direct Transmission
1 Press the Stop key while the communication is in progress
2 Select “Yes” to stop a communication 3 Remove the document
Chapter 2 Basic Fax Transmission
Dial Prefix
6 Select “120-159”
4 Enter the key operator mode Password, and then select “OK”
Basic Fax
1 Press the Function key to open the Function Parameters screen
4 Select “Transmit”
Convenient Fax Features
Time Controlled Communication DeferredConv nient Fax Features
Deferred Transmission
6 Set “Quality Adj.” as required
Chapter 3 Convenient Fax Features
5 Set the deferred time, and then select “OK”
z Refer to Setting Original Quality see page
Press the Fax key
Deferred Polling
4 Enter a communication time, and then
Chapter 3 Convenient Fax Features
7 Press the Start key
5 If a password is required, enter the password, and then select “OK”
Chapter 3 Convenient Fax Features
6 Select a destination
Polling
4 If a password is required, enter the
password, and then select “OK”
Polling
z Refer to Entering a Destination see page
5 Select a destination
6 Press the Start key
Chapter 3 Convenient Fax Features
Chapter 3 Convenient Fax Features
5 If a password is required, enter the
Storing Documents to be Polled
4 Select “Polled” in “Polling”
Chapter 3 Convenient Fax Features
Chapter 3 Convenient
Fax Features
Using a Mailbox Confidential Communication
What is Confidential Communication?
Confidential Transmission
Chapter 3 Convenient Fax Features
To transmit a confidential document, follow the steps below
Select “Mail Box”
Features
Enter the mailbox password 4-digit, and then select “OK”
Confidential Polling
Chapter 3 Convenient Fax Features
Enter the mailbox password 4-digit
Storing Documents for Confidential
5 Select “Polled”
Explanation
Printing a Received Confidential Document
„ Confidential Reception Report
Chapter 3 Convenient Fax Features
4 Select “Print File”
5 Enter the mailbox password 4-digit
„ Printing a Received Confidential Document
3 Select “Mail Box”
Press the Fax key
5 Enter the mailbox 4-digit password
Deleting a Confidential Document
Chapter 3 Convenient Fax Features
Memo
Chapter 3 Convenient Fax Features
Sub-Address Communication
What is Sub-Addressing?
„ Example of a Network Using Sub-Addressing
Chapter 3 Convenient Fax
“ OK”
Sub-Addressed Transmission using Address Book
6 Enter the password, and then select
5 Enter a sub-address, and then select
z Refer to Entering a Destination see page
Chapter 3 Convenient Fax Features
Select a destination
Press the Start key
4 Enter the fax number from the keypad
Sub-Addressed Transmission using Manual Dialing
6 Enter a sub-address
3 Set “Quality Adj.” as required
Password Communication
What is Password Communication?
Chapter 3 Convenient Fax Features
Chapter 3 Convenient Fax Features
Password Transmission
6 Select “On”, and then select “OK”
8 Select a destination
6 Select “40-79”
Setting Password-Protected Transmission
8 Enter the password 4-digit, and then select “OK”
Press the Function key to open the
Chapter 3 Convenient Fax Features
9 Select “On” or “Off”, and select “OK”
Printing Communication Journal
Chapter 3 Convenient Fax Features
THE SLEREXE COMPANY LIMITED
z Refer to Setting Original Quality see page
2 Press the Fax key 3 Select “More Menus”
6 Select “On”, “Off”, or “Inc Only”, and then select “OK”
Chapter 3 Convenient Fax Features
Press the Fax key
Transmitting a Document with a Cover Sheet
Chapter 3 Convenient Fax Features
Place Originals
Chapter
9 16.Convenient
Fax Features
z Refer to Setting Original Quality see page
Automatic Reception
Chapter 4 Fax Reception
Receiving Documents
Automatic Reception
2 If a document is loaded on the ADF, remove it
1 When your telephone rings, lift the external telephone handset
3 When you hear a beep, press the Start key 4 Hang up the phone
Manual Reception
Chapter 4 Fax Reception
„ When Print Reduction is set to “Auto”
Print Reduction and Duplex Recording
Print Reduction
Chapter
„ When Print Reduction is Set to “Fixed”
Fax Reception
Duplex Recording
Chapter 4 Fax Reception
Substitute Memory Reception
Convenient Reception Features
Selective Reception
Chapter 4 Fax Reception
Chapter 4 Fax Reception
Fax Forwarding
Chapter 4 Fax Reception
Password-Reception
What is Memory Reception?
Receive to Memory
Chapter 4 Fax Reception
Press the Fax key
Programming Memory Reception
5 Select “On”, and then “OK”
Chapter 4 Fax Reception
Chapter
Fax Reception
Printing a Document Received in Memory
5 Select “Print”, and then “OK”
Chapter 4 Fax Reception
„ Sending Email
What is Internet Fax?
What is Internet Fax?
Chapter 5 Internet Fax
Chapter 5 Internet Fax
Using the Internet Fax Feature
„ Routing
„ Transmitting to a Fax via a Relay Station Relay Transmission
What Internet Fax Can Do
Sending Email
Chapter 5 Internet Fax
z For more details about routing, refer to Inbound Routing see page
Receiving Email
Inbound Routing
Chapter 5 Internet Fax
Relay Transmission
Chapter 5 Internet Fax
http//panasonic.co.jp/pcc/en
Chapter 5 Internet Fax
Message Delivery Notice MDN
„ If the receiving station is an Internet Fax station
„ If the receiving station is a computer
Chapter 5 Internet Fax
Direct Internet Fax Transmission Using Direct SMTP
Memo
Chapter 5 Internet Fax
Chapter 5 Internet Fax
„ When Email Transmission Fails
Tips for Internet Fax
„ Telephone Calls Cannot Be Made via LAN
„ Receive Internet Email Messages
„ Transmission Resolution
„ Transmitted File Type Setting
„ Dual Port Communication
Chapter 5 Internet Fax
Preparing to Use Internet Fax
Program Network Parameters
„ Network Parameters
Chapter 5 Internet Fax
„ Sending Email This machine Other Internet Fax machine or PC
screen
Sending an Email Procedure
Select “More Menus” if additional
Press the Fax key to open the Fax
Refer to When E-mail Transmission Fails
3. Select “Email”
5. Press the Start key
z Refer to Using Cc, Bcc and From see page
Chapter 5 Internet Fax
Entering an Email Address
4 Enter an Email Address, and then
Using the Onscreen Keyboard
2 Select “Email”
3 On the Email screen, select
1 Follow the step 1 and 2 on page 102. 2 Select “Favorites”
2 Select a Key Name tab
3 Select the Email Address you want to send
„ Search through “Favorites”
„ Use Group Dialing
1 Follow the step 1 and 2 on page 102. 2 Select “Program/Group”
3 Select the Group you want to send
Chapter 5 Internet Fax
Searching for Destinations
Chapter 5 Internet Fax
„ Search through the Address Book Local Search
5 Select “Email”
„ Search through the LDAP server LDAP Search
1 Follow the step 1 and 2 on page
Select “ Global”
6 Choose a destination, and then select “OK”
Chapter 5 Internet Fax
7 Press the Start key
Memo
Chapter 5 Internet Fax
Chapter 5 Internet Fax
Using Cc, Bcc and From
Chapter 5 Internet Fax
Setting Cc and Bcc
1 On the Email screen, select “Cc” or “Bcc”. See page 103 and page
2 Select an Email Address, and then select “Close”
Chapter 5 Internet Fax
Setting From field
1 On the Email screen, select “From”. See page 103 and page
z When “145 Sender Selecton” is set to
2 Enter a subject, and then select “OK”
Setting Subject
Confirming the Destination
1 On the Email screen, select “Subject”. See pages 103 and
Chapter 5 Internet Fax
Setting a File Type and a Filename
5 Select a file type
6 To rename the file, select “Custom”
9 Press the Start key
7 Enter a filename, and then select “OK”
8 Set an Email Address
Chapter 5 Internet Fax
1 Place Originals
Emailing a Ledger-Sized Document
„ Document Sizes and Transmitted/Received Document Sizes
Chapter 5 Internet Fax
8 Press the Start key
7 Set an Email Address
Chapter 5 Internet Fax
6 Select “On”, and then select “OK”
Press the Fax key
Setting Message Delivery Notice MDN
Chapter 5 Internet Fax
Place Originals
z Refer to Entering an Email Address see page
Set an Email Address
Chapter 5 Internet Fax
Press the Start key
When E-mail Transmission Fails
Chapter 5 Internet Fax
Failure Report Sample Unknown User
then select “OK”
Using a Completion Notice
6 Select “Email”
Select a computer to be informed, and
Chapter 5 Internet Fax
Configure to Receive Email
Receiving an Email
Receiving Email Automatically
Chapter 5 Internet Fax
Receiving Email Manually
1 Press the Fax key 2 Check for incoming mails 3 Select “Basic Menu”
4 Select “Get Email”
Chapter 5 Internet Fax
Receiving Email with the Program Key
1 Press the Fax key
3 Select the program key on which POP reception is preprogrammed
Memo
Chapter 5 Internet Fax
Receiving an Email on a Computer
Receiving Email on Your Computer
Chapter 5 Internet Fax
Chapter 5 Internet Fax
Opening Email
Chapter
What is Inbound Routing?
Internet Fax
Inbound Routing
Program the transferring station in the address book
Routing Setup Flow
Configure your machine for Internet Fax see page
Set required parameters to “Valid” in Function Parameters
Explanation
Settings for Inbound Routing
Chapter 5 Internet Fax
Routing type
select “ OK”
Programming the Address Book for Inbound Routing
Press the Function key
5 Enter an Email address, and then
9 Select whether to add the Email address to “Favorites”
Chapter
Enter a Key Name, and then select “OK”
Select “IFax”, and then select “OK”
Chapter 5 Internet Fax
„ Example 1 Internet Relay Network
Using the Relay Feature
What is the Relay Feature?
Initial Sending Station s
Mail Server
Relay Station
End Receiving Stations
Computer PC
„ How to Program?
Setting up a Relayed Transmission Network
„ What is the Hardware Configuration?
„ What is the Communication Charge?
Chapter 5 Internet Fax
Example of a Relayed Transmission Network
Chapter 5 Internet Fax
Sample Entries in Address Book
„ Table 1 Initial Sending Station New York
„ Table 2 Relay Station London
Email Address/Telephone Number
„ Table 3 Relay Station Singapore
Chapter 5 Internet Fax
Station Name
Required function Parameters
Function Parameters for Relay Stations
“36 Relay XMT Password “
Chapter 5 Internet Fax
Chapter 5 Internet Fax
Settings for Initial Sending Station
Select to disable relayed transmission
Select to enable relayed transmission
Chapter 5 Internet Fax
Adding End Receiving Stations for Relayed Transmission
Press the Function key
5 Enter a fax number, and then select
8 Select whether to add a station to
Internet
6 Enter a station name, and then select “OK”
7 Enter a Key Name, and then select “OK”
Chapter 5 Internet Fax
Relayed Transmission From Internet Fax
5 Select a Relay Station or enter the
Email Address of the relay station
Receiving Stations for Relayed Transmission see page
7 Select an end receiving station to which the relay station relays
Chapter 5 Internet Fax
8 Press the Start key
Chapter 5 Internet Fax
Relayed Transmission From PC
Entry example
Requesting a Relayed Transmission from a Computer
Chapter 5 Internet Fax
sg-rly#8133111234@singapore.panasonic.co.sg
Chapter 5 Internet Fax
Convenient Application Software
„TIFF Converter
„TIFF Converter Mail Linking Program
Memo
Chapter 5 Internet Fax
Result of Relayed Transmission
„ Relayed Transmission Report communication journal
Chapter 5 Internet Fax
Explanation
„ Fax Relay Log Email
Chapter 5 Internet Fax
Explanation
Chapter 5 Internet Fax
DHCP Dynamic Host Configuration Protocol
SMTP Authentication
Useful Terms to Remember
Memo
Chapter 5 Internet Fax
Displaying a Communication Reservation File List
Chapter 6 Handling Communication Reservation Files
Reading the Reservation Report
Chapter 6 Handling Communication Reservation Files
Items covered in the reservation report are as follows
6 Edit the communication time, and then
Editing Communication Reservations
5 Select a communication reservation
file to be edited, and then select “OK”
Chapter 6 Handling Communication Reservation Files
7 Edit the destination
8 Select the destination, and then select “OK”
10 To return to standby, press the Reset key
6 Select “Yes”
7 To return to standby, press the Reset key
Deleting a Communication Reservation File
file to be deleted, and then select
Printing a Communication Reservation File
Chapter 6 Handling Communication Reservation Files
Communication reservation files stored in memory can be printed
4 Select “Edit File Mode” 5 Select “Add Document”
Handling Communication Reservation Files
Adding Documents to a Communication Reservation File
Chapter
6 Select the incomplete file that you
Resending an Incomplete Document
5 Select or to find the incomplete
file that you want to resend
Items Allowed for Entry in the Address Book
What is Address Book?
Chapter 7 Program Destinations / Program Keys
Address Book
Destinations
Chapter 7 Program
Program Keys
Adding a Fax Number into the Address Book
Program
11 To enable routing by the senders
Program
Keys
Press the Function key
Adding an Email Address to Address Book
5 Enter an Email Address and select
Chapter 7 Program Destinations / Program Keys
enter a sub-address, and then select “OK”
10 To enable sub-addressed routing
8 Select “IFax”, and then select “OK”
9 Select whether to add the station to
Chapter 7 Program Destinations / Program Keys
Editing Address Book
5 Select the station you want to edit, and
6 Edit the station
Chapter 7 Program Destinations / Program Keys
Deleting a Destination from Address Book
5 Select the station you want to delete
from the address book, and then
Press the Function key
Printing the Address Book List
5 Select “Start”, and then select “OK”
Chapter 7 Program Destinations / Program Keys
„ Using as Email reception Key
What is Program Keys?
„ Using for Program Dialing
„ Using for Group Dialing
Chapter 7 Program Destinations / Program Keys
Setting for Program Dialing
5 Enter a program dial name, and then
6 Enter a Key Name, and then select
Program each desired feature
Chapter 7 Program Destinations / Program Keys
Press the Start key
Chapter 7 Program Destinations / Program Keys
Setting for Group Dialing
5 Enter a group dialing name, and then
6 Enter Key Name, and then select
Program Destinations / Program Keys
7 Select the destinations to be programmed, and then select “OK”
Chapter
Editing a Group Dialing
Chapter 7 Program Destinations / Program Keys
To edit a group dialing, follow the steps below
8 Select the destination to be programmed, and then select “OK”
Chapter
Program Destinations / Program Keys
Memo
Chapter 7 Program Destinations / Program Keys
Chapter 7 Program Destinations / Program Keys
Deleting the Program Key setting
5 Select a program Key, and then select
Select “Yes”
5 Select “Start”, and then select “OK”
Printing the Program List
Chapter 7 Program Destinations / Program Keys
Press the Function key
4 Select “5-9”
Chapter 7 Program Destinations / Program
Programming Email Manual Reception on Program Keys
6 Enter a POP Account name, and then
Invalid
8 Enter the password, and then select “OK”
9 Select “Invalid” or “Valid”, and then select “OK”
Chapter 7 Program Destinations / Program Keys
4 Select “Journal”
Chapter 8 Reading Reports/Lists
Transaction Journal
Printing Transaction Journal
Chapter 8 Reading Reports/Lists
6 When the verification completes, select “OK”
Viewing Communication Results on Touch-Panel Display
1 Press the Fax key 2 Select “More Menus” 3 Select “Print Out”
Explanation
Reading Transaction Journal
Chapter 8 Reading Reports/Lists
Items in the transaction journal are listed below
Explanation
Chapter 8 Reading Reports/Lists
Chapter 8 Reading Reports/Lists
Communication Journal
Explanation
Chapter 8 Reading Reports/Lists
THE SLEREXE COMPANY LIMITED
Items that are covered in the communication journal are listed below
Explanation
Chapter 8 Reading Reports/Lists
Memo
Chapter 8 Reading Reports/Lists
Press the Fax key. Select “More Menus” Select “Print Out”
Reports/Lists
Address Book List
Printing Address Book List
Explanation
Reading Address Book List
Chapter 8 Reading Reports/Lists
Items in the address book list are listed below
Reports/Lists
Program List
Printing Program List
Chapter
Explanation
Reading Program List
Chapter 8 Reading Reports/Lists
Items in the program list are listed below
Press the Fax key
Fax Parameter List
Printing Fax Parameter List
Chapter 8 Reading Reports/Lists
Items
Reading Fax Parameter List
Chapter 8 Reading Reports/Lists
Items in the fax parameter list are listed below
1 Press the Fax key 2 Select “More Menus” 3 Select “Print Out”
Individual XMT Journal
Printing Individual XMT Journal
Chapter 8 Reading Reports/Lists
Explanation
Reading Individual XMT Journal
Chapter 8 Reading Reports/Lists
Items in the individual XMT journal are listed below
Symptom
Chapter 9 Solving Problems
Tips for Solving Problems
Problem
Action
Chapter 9 Solving Problems
Problem
Symptom
Chapter 9 Solving Problems
Information Codes
Action
Chapter 9 Solving Problems
Problem
Info. code
Action
Chapter 9 Solving Problems
Problem
Info. code
Info. code
Chapter 9 Solving Problems
Problem
Remote Update” is set to Valid
Action
Chapter 9 Solving Problems
Problem
Info. code
Problem
Power Failure
„ Power Failure
Chapter 9 Solving Problems
Chapter 9 Solving Problems
Checking the Telephone Line
Memo
Chapter 9 Solving Problems
Chapter 10 Appendix
Replacing the Verification Stamp
P9250577
Chapter 10 Appendix
7 Reinstall the Stamp Assembly
Meaning
Glossary
Chapter 10 Appendix
Term
receptacle for disk cartridges, disk packs or floppy disks, or it may contain non-removable disk platters like
Chapter 10 Appendix
Term
Meaning
Handshaking
Chapter 10 Appendix
Term
Meaning
Transmission
Chapter 10 Appendix
Term
Meaning
network adapters, sound cards, radio transceivers, solid state disks and hard disks to a portable computer
Chapter 10 Appendix
Term
Meaning
A single server machine could have several different server software packages running on it, thus providing
Chapter 10 Appendix
Term
Meaning
Chapter 10 Appendix
Term
Meaning
Memo
Chapter 10 Appendix
USA Only
„ WARRANTY
