Operating Instructions
Operating Instructions
Following icons are used in this manual
Conventions
Icons
Notation
Table of Contents
Cover Sheet
Password XMT
Sub Address Transmit
Comm. Journal
Completion Notice
File Type and Name
Ledger Email XMT
Delivery Notice
Print File
File List
Change Time/Stn
Delete File
Program List
Fax Parameter List
IND. XMT Journal
Memo
Refer to Sending Email see
Main screen and menu of the fax features are as follows
Getting To Know Your Machine
Menu Map
Direct Direct Transmission See
Basic Menu Screen
Polling Polling See
Mail Box Using a Mailbox Confidential Communication See
Transmit Deferred Transmission See
Polling Deferred Polling See
More Menus Print Out Screen
Retry Incomp. File Resending an Incomplete Document See
Face Up. Up to 70 sheets 20lb
Fax Transmission Procedure
Basic Fax Transmission
Press the Fax key to open the Fax screen
Refer to Entering a Destination see
Press the Start key
Use the last dialed remote station. See
Entering a Destination
Manual Dialing
Follow the and 2 on Enter the fax number from the keypad
Fax
‰ Using Pause
‰ Using ＊
Basic
Using the Address Book
„ Use a Key Name
„ Search through the Favorites
„ Use Group Dialing
Searching for a Destination
„ Search through the Address Book Local Search
Choose a destination, and then select OK
Select Global
„ Search through the Ldap Server Ldap Search
Chapter
Select Fax Number to display a list of destinations
Choose a destination, and then select
Redialing
Start key
Transmission with Destination Monitoring
Chapter
Talking to the Remote Party Before Transmission
„ Density
Setting Original Quality
„ Resolution
„ Original Type
‰ Original Type
Adjust the original quality, and then select OK
Press the Fax key Select Basic Menu
Select Quality Adj
Select a destination
‰ Resolution
Memo
Face Down. Align with the top left corner. Close ADF
Setting the Original Size
Place originals on the platen
Select Original Size
Refer to Setting Original Quality see
Choose the original size, and then select OK
Set Quality Adj. as required
Transmitting 2-Sided Originals
Place Originals Select Basic Menu
Select 2-Sided Original
Select a binding position, and then select OK
ZRefer to Entering a Destination see
Verification Stamp
Place Originals Set Quality Adj. as required
Select Verification Stamp
Memo
Transmitting a Document Stored in Memory
Select Memory
Place Originals Select a destination
Originals To a single destination Memory
Direct Transmission
Refer to Entering a Destination see
To verify the communication status, follow the steps below
Verifying Communication Status
Memo
„ Rotation XMT set to Invalid
Basic Fax
Rotated Transmission
„ Rotation XMT set to Valid
Batch Transmission
Press the Fax Key Set Quality Adj. as required
Getting an Outside Line Using PIN Code Access
Place Originals Enter a PIN Code, and then select
OK. Up to 36 digits
Using Program Keys
Select Program/Group
Select the program key
Canceling a Communication
To cancel Memory Transmission
To cancel a communication, follow the steps below
To cancel Direct Transmission
Dial Prefix
Select Fax/Email Settings Select 04 Key Operator Mode
Select 01 Fax Parameters
Select 122 Dial Prefix
Press the Fax key Select More Menus
Convenient Fax Features
Deferred Transmission
Place Originals Select Transmit
Refer to Communication Journal see
Set the deferred time, and then select OK
Select Polling in Deferred Comm
Deferred Polling
Convenient Fax Features
Polling
Polling
Polling starts
Place Originals If a password is required, enter
Storing Documents to be Polled
Select Polled in Polling
Convenient Fax Features
Convenient
Fax Features
Using a Mailbox Confidential Communication
What is Confidential Communication?
To transmit a confidential document, follow the steps below
Place Originals Enter the mailbox password 4-digit
Confidential Transmission
Select Mail Box
Confidential Polling
Features
Internet Fax in the Operating
Storing Documents for Confidential Polling
Select Polled
ZRefer to Placing Originals Facsimile
Printing a Received Confidential Document
„ Confidential Reception Report
Explanation
„ Printing a Received Confidential Document
Select Print File
Mailbox, refer to Deleting a Confidential
Select Delete File
Deleting a Confidential Document
Memo
Sub-Address Communication
What is Sub-Addressing?
„ Example of a Network Using Sub-Addressing
Convenient Fax
Select Sub Address Transmit
Sub-Addressed Transmission using Address Book
Enter the password, and then select
Place Originals Enter a sub-address, and then select
Sub-Addressed transmission starts
Comm. Sub-Address Transmit see
Sub-Addressed Transmission using Manual Dialing
Place Originals Enter a sub-address
Select Sub-Address
What is Password Communication?
Password Communication
Place Originals Select On, and then select OK
Password Transmission
Select Select Mode
Select Password XMT
Setting Password-Protected Transmission
Select On or Off, and select OK
Slerexe Company Limited
Printing Communication Journal
Select On, Off, or Inc Only, and then select OK
Select Select Mode Select Comm. Journal
Transmitting a Document with a Cover Sheet
Select Cover Sheet
There are two ways to receive fax calls on this machine
Fax Reception
Receiving Documents
Automatic Reception
Manual Reception
„ When Print Reduction is set to Auto
Print Reduction and Duplex Recording
Print Reduction
Duplex Recording
„ When Print Reduction is Set to Fixed
Substitute Memory Reception
Selective Reception
Convenient Reception Features
Forward
Fax Forwarding
Reception Password 1234
Password-Reception
Receive to Memory
What is Memory Reception?
Select Receive to Memory
To enable memory reception, follow the steps below
Programming Memory Reception
Press the Fax key Select On, and then OK Select More Menus
Printing a Document Received in Memory
Chapter Fax Reception
Fax Reception
„ Sending Email
What is Internet Fax?
What is Internet Fax?
Internet Fax
„ Routing
Using the Internet Fax Feature
Sending Email
What Internet Fax Can Do
Inbound Routing
Receiving Email
Ex. Internet Relay Transmission
Relay Transmission
An MDN response Email message is transmitted to the sender
Message Delivery Notice MDN
„ If the receiving station is an Internet Fax station
„ If the receiving station is a computer
Direct Internet Fax Transmission Using Direct Smtp
Memo
„ When Email Transmission Fails
Tips for Internet Fax
„ Telephone Calls Cannot Be Made via LAN
„ Receive Internet Email Messages
„ Transmission Resolution
„ Transmitted File Type Setting
„ Dual Port Communication
„ Network Parameters
Preparing to Use Internet Fax
Program Network Parameters
100
101
Press the Fax key to open the Fax
Sending an Email Procedure
102
Select More Menus if additional
103
Refer to When E-mail Transmission Fails
104
Entering an Email Address
Using the Onscreen Keyboard
105
Keyboard
„ Search through Favorites
106
Select a Key Name tab
Select the Email Address you want to send
107
Search for
108
Searching for Destinations
Enter the character string you want to
ZEmail addresses and fax numbers can be
110
111
Using Cc, Bcc and From
112
An Example of the receiving station Cc Bcc
113
Setting Cc and Bcc
Setting From field
When 145 Sender Selecton is set to
114
Select Destinations###
Setting Subject
Confirming the Destination
115
To rename the file, select Custom
Setting a File Type and a Filename
116
Place Originals Select a file type
Refer to Entering an Email Address see
117
Enter a filename, and then select OK
Set an Email Address
Emailing a Ledger-Sized Document
118
„ Document Sizes and Transmitted/Received Document Sizes
Select Ledger Email XMT
119
Setting Message Delivery Notice MDN
120
Select Delivery Notice
121
122
When E-mail Transmission Fails
Using a Completion Notice
123
Select Completion Notice
Receiving Email Automatically
Configure to Receive Email
Item Name Setting
Receiving an Email
125
Receiving Email Manually
126
Receiving Email with the Program Key
127
Receiving an Email on a Computer
Receiving Email on Your Computer
128
129
Opening Email
What is Inbound Routing?
Inbound Routing
130
Program a G3 Fax station as a transferring destination
Routing Setup Flow
Refer to Settings for Inbound Routing see
131
Settings for Inbound Routing
132
Routing type Explanation Function Parameters
Select 02 Add Email Address
Select Fax/Email Settings
Programming the Address Book for Inbound Routing
Select 00 Address Book
Select whether to add the Email address to Favorites
134
Enter a Key Name, and then select OK
Select IFax, and then select OK
135
„ Example 1 Internet Relay Network
Using the Relay Feature
What is the Relay Feature?
136
Forwards Email to the Intranet Relay Station
137
„ Example 2 Intranet Relaying Network
Send Emails to Intranet Relay Station via Mail Server
138
Setting up a Relayed Transmission Network
139
Example of a Relayed Transmission Network
„ Relay Station London
Sample Entries in Address Book
140
„ Initial Sending Station New York
„ Relay Station Singapore
141
142
Function Parameters for Relay Stations
143
Settings for Initial Sending Station
Select 01 Add Telephone Number
144
Adding End Receiving Stations for Relayed Transmission
Press the Function key
Favorites
145
Enter a station name, and then select OK
Select whether to add a station to
Email Address of the relay station
Relayed Transmission From Internet Fax
146
Place Originals Select a Relay Station or enter
Receiving Stations for Relayed Transmission see
147
148
Relayed Transmission From PC
Requesting a Relayed Transmission from a Computer
149
Entry example Explanation
„TIFF Converter Mail Linking Program
Convenient Application Software
150
„TIFF Converter
151
Result of Relayed Transmission
152
„ Relayed Transmission Report communication journal
„ Fax Relay Log Email
153
154
Dhcp Dynamic Host Configuration Protocol
Smtp Authentication
Useful Terms to Remember
155
Displaying a Communication Reservation File List
Select Edit File Mode
Handling Communication Reservation Files
156
Reading the Reservation Report
157
Items covered in the reservation report are as follows
Select Change Time/Stn
158
Editing Communication Reservations
Edit the communication time, and then
159
Edit the destination
Select the destination, and then select OK
To delete the file in memory, follow the steps below
160
Deleting a Communication Reservation File
Select Yes
161
Printing a Communication Reservation File
Select Edit File Mode Select Add Document
Adding Documents to a Communication Reservation File
162
Want to resend, and then select OK
Resending an Incomplete Document
163
Select the incomplete file that you
Items Allowed for Entry in the Address Book
What is Address Book?
Program Destinations / Program Keys
Address Book
Press the Function key Enter a fax number, and then select
Program
Program Keys
Adding a Fax Number into the Address Book
Select whether to add the station to
Keys
166
Enter Key Name, and then select
Select Fax/Email Settings Select 00 Address Book
Adding an Email Address to Address Book
Press the Function key Enter an Email Address and select
168
Edit the station
Editing Address Book
169
Press the Function key Select the station you want to edit,
Select 04 Delete Station
170
Deleting a Destination from Address Book
From the address book, and then
Select 00 Print Address Book List
Printing the Address Book List
171
Press the Function key Select Start, and then select OK
172
What is Program Keys?
Program Keys
Programmable Items
Enter a Key Name, and then select
Setting for Program Dialing
Press the Function key Enter a program dial name, and then
Select 01 Program Keys
174
Program each desired feature
Setting for Group Dialing
Press the Function key Enter a group dialing name, and then
Select 01 Group Dial
176
Chapter Program Destinations / Program Keys
New name, and then select OK
Editing a Group Dialing
To edit, and then select OK
To rename a group dial name, enter a
Select the destination to be programmed, and then select OK
178
179
Select 04 Delete Program/GRP
Deleting the Program Key setting
Select Fax/Email Settings Select 01 Program Keys
180
To print the program list, follow the steps below
Printing the Program List
181
Select 00 Print Program List
Select 05 Manual POP RCV
Program Destinations / Program
Programming Email Manual Reception on Program Keys
182
183
Printing Transaction Journal
Reading Reports/Lists
Transaction Journal
184
Press the Fax key Select More Menus Select Print Out
When the verification completes, select OK
Viewing Communication Results on Touch-Panel Display
185
Reading Transaction Journal
186
Items in the transaction journal are listed below
187
188
Communication Journal
Slerexe Company Limited
189
190
191
Press the Fax key. Select More Menus Select Print Out
Address Book List
Printing Address Book List
192
Reading Address Book List
193
Items in the address book list are listed below
Select Program List
Program List
Printing Program List
194
Reading Program List
195
Items in the program list are listed below
Select Fax Parameter List
Fax Parameter List
196
Printing Fax Parameter List
Items Explanation
Reading Fax Parameter List
197
Items in the fax parameter list are listed below
Select IND. XMT Journal
Individual XMT Journal
Printing Individual XMT Journal
198
Reading Individual XMT Journal
199
Items in the individual XMT journal are listed below
Problem Symptom Action Refer to
Solving Problems
Tips for Solving Problems
If you encounter the problems, please check following items
If 13 Auto Print Jrnl set to Valid
201
Info. code Problem Action Refer to
Information Codes
202
Documents to be
203
ADF
204
205
Remote Update is set to Valid
Transmission
206
207
Power Failure
„ Power Failure
Problem Condition Result
208
Checking the Telephone Line
209
Appendix
Replacing the Verification Stamp
210
211
Reinstall the Stamp Assembly
Glossary
212
Term Meaning
Smtp
213
Group
214
MAC
215
PCL
216
TCP/IP
217
218
219
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