Operating Instructions
Operating Instructions
Notation
Conventions
Icons
Following icons are used in this manual
Table of Contents
Comm. Journal
Password XMT
Sub Address Transmit
Cover Sheet
Delivery Notice
File Type and Name
Ledger Email XMT
Completion Notice
Delete File
File List
Change Time/Stn
Print File
Fax Parameter List
Program List
IND. XMT Journal
Memo
Menu Map
Main screen and menu of the fax features are as follows
Getting To Know Your Machine
Refer to Sending Email see
Basic Menu Screen
Direct Direct Transmission See
Polling Deferred Polling See
Mail Box Using a Mailbox Confidential Communication See
Transmit Deferred Transmission See
Polling Polling See
Retry Incomp. File Resending an Incomplete Document See
More Menus Print Out Screen
Press the Fax key to open the Fax screen
Fax Transmission Procedure
Basic Fax Transmission
Face Up. Up to 70 sheets 20lb
Press the Start key
Refer to Entering a Destination see
Follow the and 2 on Enter the fax number from the keypad
Entering a Destination
Manual Dialing
Use the last dialed remote station. See
Basic
‰ Using Pause
‰ Using ＊
Fax
„ Use a Key Name
Using the Address Book
„ Search through the Favorites
„ Use Group Dialing
„ Search through the Address Book Local Search
Searching for a Destination
Choose a destination, and then select OK
„ Search through the Ldap Server Ldap Search
Select Global
Select Fax Number to display a list of destinations
Chapter
Choose a destination, and then select
Redialing
Transmission with Destination Monitoring
Start key
Talking to the Remote Party Before Transmission
Chapter
„ Original Type
Setting Original Quality
„ Resolution
„ Density
Select Quality Adj
Adjust the original quality, and then select OK
Press the Fax key Select Basic Menu
‰ Original Type
‰ Resolution
Select a destination
Memo
Select Original Size
Setting the Original Size
Place originals on the platen
Face Down. Align with the top left corner. Close ADF
Choose the original size, and then select OK
Refer to Setting Original Quality see
Set Quality Adj. as required
Place Originals Select Basic Menu
Transmitting 2-Sided Originals
Select 2-Sided Original
Select a binding position, and then select OK
Select Verification Stamp
Verification Stamp
Place Originals Set Quality Adj. as required
ZRefer to Entering a Destination see
Memo
Transmitting a Document Stored in Memory
Place Originals Select a destination
Select Memory
Direct Transmission
Originals To a single destination Memory
Refer to Entering a Destination see
Verifying Communication Status
To verify the communication status, follow the steps below
Memo
„ Rotation XMT set to Valid
Basic Fax
Rotated Transmission
„ Rotation XMT set to Invalid
Batch Transmission
OK. Up to 36 digits
Getting an Outside Line Using PIN Code Access
Place Originals Enter a PIN Code, and then select
Press the Fax Key Set Quality Adj. as required
Select Program/Group
Using Program Keys
Select the program key
To cancel Memory Transmission
Canceling a Communication
To cancel a communication, follow the steps below
To cancel Direct Transmission
Dial Prefix
Select 01 Fax Parameters
Select Fax/Email Settings Select 04 Key Operator Mode
Select 122 Dial Prefix
Place Originals Select Transmit
Convenient Fax Features
Deferred Transmission
Press the Fax key Select More Menus
Set the deferred time, and then select OK
Refer to Communication Journal see
Deferred Polling
Select Polling in Deferred Comm
Convenient Fax Features
Polling
Polling
Polling starts
Storing Documents to be Polled
Place Originals If a password is required, enter
Select Polled in Polling
Convenient Fax Features
What is Confidential Communication?
Fax Features
Using a Mailbox Confidential Communication
Convenient
Select Mail Box
Place Originals Enter the mailbox password 4-digit
Confidential Transmission
To transmit a confidential document, follow the steps below
Features
Confidential Polling
ZRefer to Placing Originals Facsimile
Storing Documents for Confidential Polling
Select Polled
Internet Fax in the Operating
„ Confidential Reception Report
Printing a Received Confidential Document
Explanation
Select Print File
„ Printing a Received Confidential Document
Mailbox, refer to Deleting a Confidential
Deleting a Confidential Document
Select Delete File
Memo
Convenient Fax
What is Sub-Addressing?
„ Example of a Network Using Sub-Addressing
Sub-Address Communication
Place Originals Enter a sub-address, and then select
Sub-Addressed Transmission using Address Book
Enter the password, and then select
Select Sub Address Transmit
Sub-Addressed transmission starts
Select Sub-Address
Sub-Addressed Transmission using Manual Dialing
Place Originals Enter a sub-address
Comm. Sub-Address Transmit see
Password Communication
What is Password Communication?
Select Password XMT
Password Transmission
Select Select Mode
Place Originals Select On, and then select OK
Setting Password-Protected Transmission
Select On or Off, and select OK
Printing Communication Journal
Slerexe Company Limited
Select Select Mode Select Comm. Journal
Select On, Off, or Inc Only, and then select OK
Transmitting a Document with a Cover Sheet
Select Cover Sheet
Automatic Reception
Fax Reception
Receiving Documents
There are two ways to receive fax calls on this machine
Manual Reception
Print Reduction and Duplex Recording
„ When Print Reduction is set to Auto
Print Reduction
„ When Print Reduction is Set to Fixed
Duplex Recording
Substitute Memory Reception
Convenient Reception Features
Selective Reception
Fax Forwarding
Forward
Password-Reception
Reception Password 1234
What is Memory Reception?
Receive to Memory
Press the Fax key Select On, and then OK Select More Menus
To enable memory reception, follow the steps below
Programming Memory Reception
Select Receive to Memory
Chapter Fax Reception
Printing a Document Received in Memory
Fax Reception
Internet Fax
What is Internet Fax?
What is Internet Fax?
„ Sending Email
Using the Internet Fax Feature
„ Routing
What Internet Fax Can Do
Sending Email
Receiving Email
Inbound Routing
Relay Transmission
Ex. Internet Relay Transmission
„ If the receiving station is a computer
Message Delivery Notice MDN
„ If the receiving station is an Internet Fax station
An MDN response Email message is transmitted to the sender
Direct Internet Fax Transmission Using Direct Smtp
Memo
Tips for Internet Fax
„ When Email Transmission Fails
„ Telephone Calls Cannot Be Made via LAN
„ Dual Port Communication
„ Transmission Resolution
„ Transmitted File Type Setting
„ Receive Internet Email Messages
100
Preparing to Use Internet Fax
Program Network Parameters
„ Network Parameters
101
Select More Menus if additional
Sending an Email Procedure
102
Press the Fax key to open the Fax
Refer to When E-mail Transmission Fails
103
Entering an Email Address
104
105
Using the Onscreen Keyboard
Keyboard
Select the Email Address you want to send
106
Select a Key Name tab
„ Search through Favorites
107
Enter the character string you want to
108
Searching for Destinations
Search for
ZEmail addresses and fax numbers can be
110
111
112
Using Cc, Bcc and From
An Example of the receiving station Cc Bcc
Setting Cc and Bcc
113
When 145 Sender Selecton is set to
Setting From field
114
115
Setting Subject
Confirming the Destination
Select Destinations###
Place Originals Select a file type
Setting a File Type and a Filename
116
To rename the file, select Custom
Set an Email Address
117
Enter a filename, and then select OK
Refer to Entering an Email Address see
118
Emailing a Ledger-Sized Document
„ Document Sizes and Transmitted/Received Document Sizes
119
Select Ledger Email XMT
120
Setting Message Delivery Notice MDN
Select Delivery Notice
121
When E-mail Transmission Fails
122
123
Using a Completion Notice
Select Completion Notice
Receiving an Email
Configure to Receive Email
Item Name Setting
Receiving Email Automatically
Receiving Email Manually
125
Receiving Email with the Program Key
126
127
Receiving Email on Your Computer
Receiving an Email on a Computer
128
Opening Email
129
Inbound Routing
What is Inbound Routing?
130
131
Routing Setup Flow
Refer to Settings for Inbound Routing see
Program a G3 Fax station as a transferring destination
132
Settings for Inbound Routing
Routing type Explanation Function Parameters
Select 00 Address Book
Select Fax/Email Settings
Programming the Address Book for Inbound Routing
Select 02 Add Email Address
Select IFax, and then select OK
134
Enter a Key Name, and then select OK
Select whether to add the Email address to Favorites
135
136
Using the Relay Feature
What is the Relay Feature?
„ Example 1 Internet Relay Network
Send Emails to Intranet Relay Station via Mail Server
137
„ Example 2 Intranet Relaying Network
Forwards Email to the Intranet Relay Station
Setting up a Relayed Transmission Network
138
Example of a Relayed Transmission Network
139
„ Initial Sending Station New York
Sample Entries in Address Book
140
„ Relay Station London
141
„ Relay Station Singapore
Function Parameters for Relay Stations
142
Settings for Initial Sending Station
143
Press the Function key
144
Adding End Receiving Stations for Relayed Transmission
Select 01 Add Telephone Number
Select whether to add a station to
145
Enter a station name, and then select OK
Favorites
Place Originals Select a Relay Station or enter
Relayed Transmission From Internet Fax
146
Email Address of the relay station
147
Receiving Stations for Relayed Transmission see
Relayed Transmission From PC
148
149
Requesting a Relayed Transmission from a Computer
Entry example Explanation
„TIFF Converter
Convenient Application Software
150
„TIFF Converter Mail Linking Program
151
152
Result of Relayed Transmission
„ Relayed Transmission Report communication journal
153
„ Fax Relay Log Email
Useful Terms to Remember
Dhcp Dynamic Host Configuration Protocol
Smtp Authentication
154
155
156
Select Edit File Mode
Handling Communication Reservation Files
Displaying a Communication Reservation File List
157
Reading the Reservation Report
Items covered in the reservation report are as follows
Edit the communication time, and then
158
Editing Communication Reservations
Select Change Time/Stn
Edit the destination
159
Select the destination, and then select OK
Select Yes
160
Deleting a Communication Reservation File
To delete the file in memory, follow the steps below
Printing a Communication Reservation File
161
Adding Documents to a Communication Reservation File
Select Edit File Mode Select Add Document
162
Select the incomplete file that you
Resending an Incomplete Document
163
Want to resend, and then select OK
Address Book
What is Address Book?
Program Destinations / Program Keys
Items Allowed for Entry in the Address Book
Adding a Fax Number into the Address Book
Program
Program Keys
Press the Function key Enter a fax number, and then select
Enter Key Name, and then select
Keys
166
Select whether to add the station to
Adding an Email Address to Address Book
Select Fax/Email Settings Select 00 Address Book
Press the Function key Enter an Email Address and select
168
Press the Function key Select the station you want to edit,
Editing Address Book
169
Edit the station
From the address book, and then
170
Deleting a Destination from Address Book
Select 04 Delete Station
Press the Function key Select Start, and then select OK
Printing the Address Book List
171
Select 00 Print Address Book List
Programmable Items
What is Program Keys?
Program Keys
172
Select 01 Program Keys
Setting for Program Dialing
Press the Function key Enter a program dial name, and then
Enter a Key Name, and then select
Program each desired feature
174
Press the Function key Enter a group dialing name, and then
Setting for Group Dialing
Select 01 Group Dial
Chapter Program Destinations / Program Keys
176
To rename a group dial name, enter a
Editing a Group Dialing
To edit, and then select OK
New name, and then select OK
178
Select the destination to be programmed, and then select OK
179
180
Deleting the Program Key setting
Select Fax/Email Settings Select 01 Program Keys
Select 04 Delete Program/GRP
Select 00 Print Program List
Printing the Program List
181
To print the program list, follow the steps below
182
Program Destinations / Program
Programming Email Manual Reception on Program Keys
Select 05 Manual POP RCV
183
184
Reading Reports/Lists
Transaction Journal
Printing Transaction Journal
185
When the verification completes, select OK
Viewing Communication Results on Touch-Panel Display
Press the Fax key Select More Menus Select Print Out
186
Reading Transaction Journal
Items in the transaction journal are listed below
187
Communication Journal
188
189
Slerexe Company Limited
190
191
192
Address Book List
Printing Address Book List
Press the Fax key. Select More Menus Select Print Out
193
Reading Address Book List
Items in the address book list are listed below
194
Program List
Printing Program List
Select Program List
195
Reading Program List
Items in the program list are listed below
Printing Fax Parameter List
Fax Parameter List
196
Select Fax Parameter List
Items in the fax parameter list are listed below
Reading Fax Parameter List
197
Items Explanation
198
Individual XMT Journal
Printing Individual XMT Journal
Select IND. XMT Journal
199
Reading Individual XMT Journal
Items in the individual XMT journal are listed below
If you encounter the problems, please check following items
Solving Problems
Tips for Solving Problems
Problem Symptom Action Refer to
201
If 13 Auto Print Jrnl set to Valid
Information Codes
Info. code Problem Action Refer to
202
203
Documents to be
204
ADF
Remote Update is set to Valid
205
206
Transmission
Problem Condition Result
Power Failure
„ Power Failure
207
Checking the Telephone Line
208
209
Replacing the Verification Stamp
Appendix
210
Reinstall the Stamp Assembly
211
212
Glossary
Term Meaning
213
Smtp
214
Group
215
MAC
216
PCL
217
TCP/IP
218
219
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