Polycom 5.3 Conference Scheduling Overview

Polycom, Inc. 9

Conference Scheduling Overview

This chapter describes the scheduling and conference views, navigation, and

commands of the Polycom CMA system. It includes these topics:

•Conference Menu and Views

—Conference Views—Future and Ongoing

—Conference States

—Context-Sensitive Conference Commands

•User Menu and Guest Book

—Context-Sensitive Guest Book Commands

—Add a Guest to the System Guest Book

—Edit a Guest in the System Guest Book

—Delete a Guest from the System Guest Book

Conference Menu and Views

The Polycom CMA system Conference menu provides these views of the

Conference list:

•Future—Displays the list of future conferences in the main window.

Use this view to view and edit future conferences.

• Ongoing—Displays the list of active conferences in the main window.

Use this view to manage ongoing conferences.

Note that with Scheduler Permissions, you only see and manage the

conferences you created.

Contents

Main Page Contents 1 Polycom CMA System Overview . . . . . . . . . . . . . . . . . . . 1 2 Conference Scheduling Overview . . . . . . . . . . . . . . . . . . . . . 9 3 Conference Management Operations . . . . . . . . . . . . . . . . . 19 4 Advanced Scheduling Operations . . . . . . . . . . . . . . . . . . . 39 5 Conference and Participant Details . . . . . . . . . . . . . . . . . . 47 Index . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 57 Polycom CMA System Overview Scheduling Overview Log Into the Polycom CMA System General Scheduling Information Scheduling Participants and Endpoints Bridge Selection and Cascading Bridge Scheduling and Reassignment Field Input Requirements Filter and Search a List Page Change Password Log Out of the Polycom CMA System Page Conference Scheduling Overview Conference Menu and Views The Conference views have these sections. Conference ViewsFuture and Ongoing Conference States Conferences may be in the following states. Context-Sensitive Conference Commands User Menu and Guest Book Context-Sensitive Guest Book Commands Add a Guest to the System Guest Book 3If the guest has an IP (H.32.3) endpoint, configure: Page Edit a Guest in the System Guest Book Delete a Guest from the System Guest Book Page Conference Management Operations Add/Schedule a Conference Page Page Page Edit a Conference Page Copy a Conference Edit a Participants Settings Page Edit a Rooms Settings View Scheduling Information for a Conference Manage an Active Conference Use these conference actions as needed: 3Use these participant actions as needed: Add Additional Participants to an Active Conference Page Add a Room to an Active Conference View the Video of a Participant in an Active Conference Manage a Participants Endpoint During a Conference View a Participants Details During a Conference If you select Call Details, youll see these participant details: Terminate an Active Conference Delete a Conference Page Advanced Scheduling Operations Edit Conference Settings Notes Page Page Page Select a Bridge for a Conference Create a Cascaded Conference Across Multiple Bridges Page Conference and Participant Details Conference Image Conference Details Page Conference Features The Conference Features section has these fields. Bridge (MCU) Features Participants List The Participants section has these fields. Participant Details The Participant Details section has these fields. Page Participant Settings The Participant Settings dialog box has these fields. Page Page Index ASCII-only fields