Participants and Rooms list | Polycom 5.3 instruction

Polycom CMA System Web Scheduling Guide

»If you select Dial Out and a Dial Type of ISDN and the system does not need to use a specific dialing prefix to call the guest, select the appropriate Country and enter the guest’s Area/City Code and phone Number.

fSelect Save to Guest Book to have this guest participant added to the system Guest Book.

gClick OK.

The guest’s name appears in the Selected Participants and Rooms list.

9Adjust the conference date and time as needed to match participant and endpoint availability.

a Review their availability and adjust the conference date and time as needed.

•For participants who are associated with endpoints, the Polycom CMA system schedules their availability according to the endpoint’s availability.

•For participants with multiple endpoints, you must check the availability for each endpoint. Click Call Info to change the participant’s endpoint.

•Dial-in participants can be scheduled to dial into multiple conferences during the same time period; dial-out participants cannot.

bTo edit a participant’s dial settings, select the participant from the Selected Participants and Rooms list and click Edit. For more information on editing participants settings, see “Edit a Participant’s Settings” on page 25.

10To add conference rooms to the Selected Participants and Rooms list: a Click Select Site.

b Select the site of interest from the site list

The conference room list for the selected site appears.

cSelect the conference room of interest from the list.

The conference room name appears in the underlying Selected

Participants and Rooms list.

dRepeat steps b and c to add all required conference rooms and then click OK.

11Once you’ve added your participants, you can assign them leadership roles:

a To assign a participant the lecturer role, in the Lecturer field select the participant’s name from the list.

b To assign a participant the video chairperson role, in the Video Chairperson field select the participant’s name from the list.

22	Polycom, Inc.

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Polycom 5.3 manual Participants and Rooms list

Contents

Polycom CMA System Web Scheduling Guide USA Contents Index Advanced Scheduling OperationsConference and Participant Details Polycom CMA System Overview Scheduling Overview Log Into the Polycom CMA System General Scheduling Information Scheduling Participants and Endpoints Bridge Selection and Cascading Bridge Scheduling and Reassignment Field Input Requirements Filter and Search a List Barbara Smithe Click Change Password Change PasswordClick Settings in the top-right corner Log Out of the Polycom CMA System Polycom CMA System Web Scheduling Guide Conference list Conference Menu and ViewsPolycom CMA system Conference menu provides these views Refresh Conference views have these sectionsSection Description Add Conference Views-Future and Ongoing Conference States Conferences may be in the following states Context-Sensitive Conference Commands User Menu and Guest Book Add a Guest to the System Guest Book Context-Sensitive Guest Book CommandsCommand Description Guest Book has these fields If the guest has an IP H.32.3 endpoint, configure Username @domain .com Click OK Click Edit Guest Edit a Guest in the System Guest BookDelete a Guest from the System Guest Book Click Delete Guest Polycom CMA System Web Scheduling Guide Add/Schedule a Conference Go to Conference Future and click Add Change the Conference Type to Audio Only To make the conference recurringFor an Audio Only conference Participants and Rooms list Setting Description Click Add Guest Participants and Rooms list Select the conference of interest and click Edit Edit a ConferenceGo to Conference Future Change the Conference Type to Audio Only Edit a Participant’s Settings Copy a Conference Specify how the participant will join the conference Edit a Room’s Settings Edit Conference Settings on View Scheduling Information for a Conference Manage an Active Conference Go to Conference Ongoing Use these participant actions as needed Command Use this command toUse these conference actions as needed New Conference Participants list Add Additional Participants to an Active ConferenceParticipants list Click Add Participant and then click Add Guest From the Conference Actions list, click Add Room Add a Room to an Active ConferenceView the Video of a Participant in an Active Conference Manage a Participant’s Endpoint During a Conference View a Participant’s Details During a Conference GDS MGC , RMX , GW/MCU , Other , and Tandberg Terminate an Active Conference Delete a Conference Polycom CMA System Web Scheduling Guide Edit Conference Settings Advanced Scheduling Operations Chairperson feature Conference Requires Chairperson selected but Switching Dial-In+Dial-Out Setting Description People and Content VO. This Polycom proprietary Select a Bridge for a Conference Application Sharing. Allows two or more Create a Cascaded Conference Across Multiple Bridges Click Manual Cascade Add Link dialog box, select the Link Type Conference Details section has these fields Conference ImageConference Details VGA Mode is None Conference FeaturesConference Features section has these fields Bridge MCU Features MCU Participants List Participants section has these fields Participant Details Participant Details section has these fields Section Description Participant Settings Participant Settings dialog box has these fields Section Description Polycom CMA System Web Scheduling Guide Index ASCII-only fields Index Polycom, Inc