To make the conference recurring | Polycom 5.3 guide

Polycom CMA System Web Scheduling Guide

3To make the conference recurring:

a Click Recurrence and in the Appointment Recurrence dialog box, set:

»Recurrence frequency (Daily, Weekly, or Monthly)

»Recurrence day (Sunday through Saturday)

»Recurrence range (Start date and End After occurrences or End by date)

The maximum number of recurrences is 365.

bClick OK.

4For a Video conference, you can change the template by clicking Default Template and selecting a different template.

•Conference templates provide default conference settings. When you select a different template, you are changing the default conference settings for your conference.

•The Default Template and Default Audio Templates are stored in the system database and their names are not localized.

5For an Audio Only conference:

a Change the Conference Type to Audio Only.

bTo change the template, click Default Audio Template and select a different template.

6To add conference participants from the local directory or enterprise directory:

aEnter all or part of a participant’s Last Name or First Name into one of the name fields and click Add Participants.

The Add Participants dialog box appears with the list of participant names that meet your search criteria.

•Depending on the search domain, the search function may return different results. See “Filter and Search a List” on page 5.

•The search results only include participants associated with endpoints.

bSelect the participant’s name from the list.

The participant’s name appears in the underlying Selected

Participants and Rooms list.

cRepeat steps a and b to add all domain participants and then click Close.

7To add a guest from the Guest Book: a Click Add From Guest Book.

20	Polycom, Inc.

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Polycom 5.3 manual To make the conference recurring, For an Audio Only conference, Change the Conference Type to Audio Only

Contents

Polycom CMA System Web Scheduling Guide USA Contents Advanced Scheduling Operations Conference and Participant DetailsIndex Polycom CMA System Overview Scheduling Overview Log Into the Polycom CMA System General Scheduling Information Scheduling Participants and Endpoints Bridge Selection and Cascading Bridge Scheduling and Reassignment Field Input Requirements Filter and Search a List Barbara Smithe Change Password Click Settings in the top-right cornerClick Change Password Log Out of the Polycom CMA System Polycom CMA System Web Scheduling Guide Conference Menu and Views Polycom CMA system Conference menu provides these viewsConference list Conference views have these sections Section DescriptionRefresh Add Conference Views-Future and Ongoing Conference States Conferences may be in the following states Context-Sensitive Conference Commands User Menu and Guest Book Context-Sensitive Guest Book Commands Command DescriptionAdd a Guest to the System Guest Book Guest Book has these fields If the guest has an IP H.32.3 endpoint, configure Username @domain .com Click OK Edit a Guest in the System Guest Book Delete a Guest from the System Guest BookClick Edit Guest Click Delete Guest Polycom CMA System Web Scheduling Guide Add/Schedule a Conference Go to Conference Future and click Add To make the conference recurring For an Audio Only conferenceChange the Conference Type to Audio Only Participants and Rooms list Setting Description Click Add Guest Participants and Rooms list Edit a Conference Go to Conference FutureSelect the conference of interest and click Edit Change the Conference Type to Audio Only Edit a Participant’s Settings Copy a Conference Specify how the participant will join the conference Edit a Room’s Settings Edit Conference Settings on View Scheduling Information for a Conference Manage an Active Conference Go to Conference Ongoing Command Use this command to Use these conference actions as neededUse these participant actions as needed Add Additional Participants to an Active Conference Participants listNew Conference Participants list Click Add Participant and then click Add Guest Add a Room to an Active Conference View the Video of a Participant in an Active ConferenceFrom the Conference Actions list, click Add Room Manage a Participant’s Endpoint During a Conference View a Participant’s Details During a Conference GDS MGC , RMX , GW/MCU , Other , and Tandberg Terminate an Active Conference Delete a Conference Polycom CMA System Web Scheduling Guide Edit Conference Settings Advanced Scheduling Operations Chairperson feature Conference Requires Chairperson selected but Switching Dial-In+Dial-Out Setting Description People and Content VO. This Polycom proprietary Select a Bridge for a Conference Application Sharing. Allows two or more Create a Cascaded Conference Across Multiple Bridges Click Manual Cascade Add Link dialog box, select the Link Type Conference Image Conference DetailsConference Details section has these fields VGA Conference Features Conference Features section has these fieldsMode is None Bridge MCU Features MCU Participants List Participants section has these fields Participant Details Participant Details section has these fields Section Description Participant Settings Participant Settings dialog box has these fields Section Description Polycom CMA System Web Scheduling Guide Index ASCII-only fields Index Polycom, Inc