User Menu and Guest Book | Polycom 5.3 specification

Conference Scheduling Overview

State	Description

Declined	Applies only to conferences scheduled through the Polycom
Conference	Scheduling Plugin for Microsoft Outlook. This state
	indicates that most participants did not accept the
	conference invitation.

Conference End	The conference is ending, i.e., it is in its last five minutes
Warning	unless someone extends it.

Context-Sensitive Conference Commands

Besides the constant Refresh and Add commands, the Actions section may include these context-sensitive commands depending on the type of conference selected.

Command	Description

Available for future conferences only

Edit	Use this command to edit the selected conference. For
	more information, see “Edit a Conference” on page 23.

Available for future and past conferences

Delete	Use this command to delete the selected conference.

Available for future, past, and active conferences

Copy	Use this command to copy the selected conference.

Available for active conferences only

Manage	Use this command to display the Manage Conference
	page for the conference selected in the Conference List.
	Use this command to manage participants and endpoints in
	the selected active conference. For more information, see
	“Manage an Active Conference” on page 29.

Terminate	Ends the selected conference.

User Menu and Guest Book

The Polycom CMA system User menu provides access to the system Guest Book. The Guest Book is a system-wide directory that includes guest participants who were added explicitly or saved during scheduling to the Guest Book. They are referred to as static entries because they are not imported through the dynamically updated enterprise directory or included in the system Global Address Book. The Guest Book is limited to 500 entries.

Polycom, Inc.

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Polycom 5.3 manual User Menu and Guest Book, Context-Sensitive Conference Commands

Contents

Polycom CMA System Web Scheduling Guide USA Contents Index Advanced Scheduling OperationsConference and Participant Details Scheduling Overview Polycom CMA System Overview General Scheduling Information Log Into the Polycom CMA System Bridge Selection and Cascading Scheduling Participants and Endpoints Bridge Scheduling and Reassignment Filter and Search a List Field Input Requirements Barbara Smithe Click Settings in the top-right corner Change PasswordClick Change Password Log Out of the Polycom CMA System Polycom CMA System Web Scheduling Guide Conference list Conference Menu and ViewsPolycom CMA system Conference menu provides these views Section Description Conference views have these sectionsRefresh Add Conference Views-Future and Ongoing Conferences may be in the following states Conference States User Menu and Guest Book Context-Sensitive Conference Commands Command Description Context-Sensitive Guest Book CommandsAdd a Guest to the System Guest Book Guest Book has these fields Username @domain .com If the guest has an IP H.32.3 endpoint, configure Click OK Delete a Guest from the System Guest Book Edit a Guest in the System Guest BookClick Edit Guest Click Delete Guest Polycom CMA System Web Scheduling Guide Go to Conference Future and click Add Add/Schedule a Conference For an Audio Only conference To make the conference recurringChange the Conference Type to Audio Only Participants and Rooms list Click Add Guest Setting Description Participants and Rooms list Select the conference of interest and click Edit Edit a ConferenceGo to Conference Future Change the Conference Type to Audio Only Copy a Conference Edit a Participant’s Settings Specify how the participant will join the conference Edit a Room’s Settings View Scheduling Information for a Conference Edit Conference Settings on Go to Conference Ongoing Manage an Active Conference Use these participant actions as needed Command Use this command toUse these conference actions as needed New Conference Participants list Add Additional Participants to an Active ConferenceParticipants list Click Add Participant and then click Add Guest From the Conference Actions list, click Add Room Add a Room to an Active ConferenceView the Video of a Participant in an Active Conference Manage a Participant’s Endpoint During a Conference GDS View a Participant’s Details During a Conference MGC , RMX , GW/MCU , Other , and Tandberg Delete a Conference Terminate an Active Conference Polycom CMA System Web Scheduling Guide Advanced Scheduling Operations Edit Conference Settings Conference Requires Chairperson selected but Chairperson feature Dial-In+Dial-Out Switching Setting Description People and Content VO. This Polycom proprietary Application Sharing. Allows two or more Select a Bridge for a Conference Click Manual Cascade Create a Cascaded Conference Across Multiple Bridges Add Link dialog box, select the Link Type Conference Details section has these fields Conference ImageConference Details VGA Mode is None Conference FeaturesConference Features section has these fields MCU Bridge MCU Features Participants section has these fields Participants List Participant Details section has these fields Participant Details Section Description Participant Settings dialog box has these fields Participant Settings Section Description Polycom CMA System Web Scheduling Guide Index ASCII-only fields Index Polycom, Inc