Oki 4580 manual One-Touch Keypad, Using the One-Touch Keys for Dialing

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The One-Touch Keypad

The One-Touch keys are your machine’s most important tool. Use them for quick, one-touch dialing, and to access most of your machine’s functions and programming options.

Using the One-Touch Keys for Dialing

To use a One-Touch key for dialing, just press the appropriate One-Touch key. For each key, you may program up to two telephone numbers: a primary number, which is always dialed first, and an alter- nate number which is automatically dialed if the first number is busy or if there is no answer. You can also use the Location IDs (names) associated with One-Touch keys to search for these locations by name using the SEARCH key.

Using the One-Touch Keys for Selecting Func- tions and Programming

Use the One-Touch keys for selecting special transmission and reception functions, for obtaining reports and for programming.

To select a function from the One-Touch keypad, press the SELECT FUNCTION key, and then press the corresponding One-Touch key.

1/DELAYED TX Key: Use this key to send a fax at a later time and date which you specify (within three days).

2/PRINT OPERATION Key: Use this key to print out a confidential received document stored in memory using a single digit personal box number.

3/CONF. TX Key: Use this key to send a confi- dential document to a mail box (a memory storage area) in the receiving fax machine.

4/RELAY INIT.-TX Key: Use this key to set up a relayed fax transmission. During a relayed fax transmission, your machine initiates the trans- mission by sending a document to a second fax machine, which then broadcasts the message to a number of other fax machines.

5/POLLING Key: When a document is loaded on the document table, use this key to set your machine to wait for another fax machine to call and request the document to be sent (polling transmission). When no document is loaded on the document table, use this key to call another fax machine and ask it to send the documents loaded into it (polling reception).

6/REPORT PRINT Key: Use this key to manu- ally print reports from your machine.

7/COUNTER DISPLAY Key: Your machine keeps track of the number of pages it has printed in several ways. Use this key to check your machine’s print counter and the scan counter. It can also be used to reset your machine’s drum counter after replacing the image drum unit.

8/LOCATION PROG. Key: Use this key to program your machine’s One-Touch keys, Auto Dial numbers and groups.

9/USER PROG. Key: Use this key to program your machine’s identification information, to set your machine’s clock, to set up mailboxes for confidential message reception, and to change your machine’s function settings.

10/PRINTER CLEANING Key: Use this key to print a cleaning page for clearing accumulated toner from your machine’s image drum.

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Contents User’s Guide Okifax 4580 User’s Guide Contents Safety Information Handset Kit FeaturesIntroduction Operation and Maintenance SafetyInstallation Hints Emergency First Aid Toner Cartridge and Image Drum UnitWhat You Should Receive Component IdentificationComponents Components YES key / Transmit Resolution Usethis key to Control Panel Keys and IndicatorsControl Panel Keys and Indicators Control Panel Keys and Indicators Control Panel Keys and Indicators Control Panel Keys and Indicators 25 0/UNIQUE Key One-Touch Keypad Using the One-Touch Keys for DialingSounds Your Fax Machine Makes Signal TonesWhere to Install Your Machine InstallationGetting Started UnpackingInstall the Document Tray Setting Up Your MachineInstall the Paper Tray/Copy Stacker Install the Toner Cartridge Okifax 4580 User’s Guide Connect to the Telephone Line Connecting an External Telephone or Answer- ing MachineConnect Power Loading Paper Setting the Clock Answering Mode Options Setting the Answering ModeChanging the Answering Mode Setting the Fax Identification Setting Language Connecting to a PBX Gramming Dial DirectoriesProgramming One-Touch Keys Chain Dialing Programming Auto Dial Numbers 33.6K. Press To adjust the speed To select it To Do This Use Programming GroupsPreparing Documents Basic OperationsDocument Size Multiple Page DocumentsLoading Documents Your document Document Type Resolution to UseSending a Fax to a Single Location To make corrections Sending a Fax to Multiple Locations BroadcastingPerforming a Broadcast Operation Receiving Faxes Manually Faxing to a GroupSending a Fax to a Group Auto Dial noReceiving Faxes in Memory Rejecting Unsolicited Fax Messages Power Failures and MemoryMaking Copies Using Voice RequestMaking Copies with the Manual Paper Feeder To Initiate a Voice RequestSending a Fax at a Later Date and Time Sending a Delayed Fax from the Document FeederAdvanced Operations Communication Cancel Sending a Delayed Fax From MemoryCanceling a Delayed Transmission Receiving Confidential Faxes Sending a Confidential Fax or Sub- address TransmissionClosing a Mailbox Creating a Confidential Mailbox Personal BoxPassword To Change Your PasswordPrinting Confidential Messages To print a received confidential fax messageRelay Initiating Station Relay BroadcastingRelay Broadcast Report Initiating a Relay BroadcastPolling Documents from Other Fax Machines Setting Your Machine to be PolledWhat You Can Do While Sending a Fax Dual AccessWhat You Can Do While Receiving a Fax What You Can Do While Making CopiesUser Function Settings Customizing Features and OperationsViewing Your Current Settings ProgrammingProgramming Power Save Mode Not used Feeder MemorySetup FAX RING, Call FAX Number NOW Changing Your User Function SettingsSetting Your Machine’s Distinctive Ring Personal Box Programming Confidential Personal Box Programming PollingSonal BOX Close Select Function Personal Box Programming CloseForward No. Programming Memory Password Programming Register Dial Parameter SettingsMemory Password Programming Delete Delete PASSWORD?Changing Your Dial Parameter Settings User Functions Service Function SettingsService Function Settings List One-Touch key 9 User Programming Understanding Reports ReportsActive Memory Files Report Activity ReportConfidential Reception Report Configuration ReportBroadcast Confirmation Report Broadcast Entry ReportPrinting Reports Communication Codes Codes Used in ReportsResult Codes Clearing a Document Jam Problem SolvingClearing a Printing Paper Jam Problem Solving Replacing the Toner Cartridge OKI P/N Problem Solving Replacing the Image Drum Unit OKI P/N Problem Solving Reading Your Print Counters Shipping the MachineProblem Checklist Okifax 4580 User’s Guide Display Panel Messages Memory error except programming area Printer AlarmOther Error Messages No image drum Communications errorSpecifications Limited Warranty U.S. & Canada Warranty, Regulatory, and Safety InformationService and Support U.S. & Canada Oki Data Service Providers U.S. & CanadaOvernight Exchange U.S. & Canada Sales and Service Dealers U.S. & CanadaOki Data Contact Locations U.S. & Canada Telephone SupportActivating the Overnight Exchange Warranty Limited Warranty Latin AmericaSales and Service Centers Latin America Service and Support Latin AmericaOki Data Contact Locations, Latin America Contacting Oki Data Latin AmericaMaterial Safety Data Sheet MSDS#58331801 Preparation Date of Msds Installation Hints Safety InformationOperation and Maintenance Toner Cartridge & Image Drum HandlingYear 2000 Compliance Regulatory InformationEnergy Star Industry Canada IC FCC Telephone Consumer Protection ActFCC Radio Frequency Interference Statements IC Radio Interference Statements Index Index
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