Oki 4580 manual Relay Broadcasting, Relay Initiating Station, Relay Broadcast Report

Page 49

Relay Broadcasting

Relay broadcasting allows one fax machine to send a document to another fax machine, which then re- sends (broadcasts) the document to a number of other locations.

Two different fax machines are involved in transmit- ting a relay broadcast: the relay initiating station and the relay key station.

Relay Initiating Station

Your machine can act as the relay initiating station, which starts the relay broadcast by sending the original documents. Before you can program your machine to initiate a relay broadcast, you need to obtain the following information from the operator of the fax machine you intend to use as a relay key station:

Relay Password: This is the relay key word (up to 20 digits), which is programmed into the relay key station.

Relay Group Numbers: These numbers (up to 20 digits) are the numbers of locations or groups of locations programmed into the relay key station.

Relay Key Station

The relay key station is the fax machine, which receives the original fax message and then auto- matically relays or broadcasts the message to other remote fax machines.

The only OKIFAX units that can serve as relay key stations are the OKIFAX 2600, OKIFAX 5950, and OKIFAX 5980. Units of another company can act as a relay key station when it is a SUB function relay request if that unit has a SUB function.

Relay Broadcast Report

After the relay broadcast is completed, it is possible for the relay key station to send a fax back to your machine confirming the success of the relay broadcast. For this function to work, your machine’s own telephone number must be programmed into your machine’s last Auto Dial number (Auto Dial number 100).

Initiating a Relay Broadcast

1Load your documents.

2Press the SELECT FUNCTION key.

3Press the 4/RELAY INIT.-TX One-Touch key. The display shows RELAY PASSWORD.

4Using the numeric keypad, enter a password of up to 20 digits which is the same as the relay keyword programmed into the relay key station.

5Press the START key. The display shows

REMOTE LIST NO.

6Using the numeric keypad, enter a number of up to 20 digits which corresponds to a relay group programmed into the relay key station.

7Press the START key. The display shows

SELECT LOCATION.

8Select the location of the relay key station. Refer to the instructions below.

To Select Using

Do This

A One-Touch key

Press the

 

One-Touch key.

An Auto Dial number

Press the

 

AUTO DIAL key.

 

Then enter the three

 

digit Auto Dial

 

number on the

 

numeric keypad.

A number dialed on

Dial as you would

the numeric keypad

on a normal tele-

 

phone.

9Press the START key. Your machine begins sending the fax.

Advanced Operations

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Contents User’s Guide Okifax 4580 User’s Guide Contents Safety Information Introduction FeaturesHandset Kit Installation Hints SafetyOperation and Maintenance Emergency First Aid Toner Cartridge and Image Drum UnitWhat You Should Receive Component IdentificationComponents Components YES key / Transmit Resolution Usethis key to Control Panel Keys and IndicatorsControl Panel Keys and Indicators Control Panel Keys and Indicators Control Panel Keys and Indicators Control Panel Keys and Indicators 25 0/UNIQUE Key One-Touch Keypad Using the One-Touch Keys for DialingSounds Your Fax Machine Makes Signal TonesWhere to Install Your Machine InstallationGetting Started UnpackingInstall the Paper Tray/Copy Stacker Setting Up Your MachineInstall the Document Tray Install the Toner Cartridge Okifax 4580 User’s Guide Connect Power Connecting an External Telephone or Answer- ing MachineConnect to the Telephone Line Loading Paper Setting the Clock Answering Mode Options Setting the Answering ModeChanging the Answering Mode Setting the Fax Identification Setting Language Connecting to a PBX Programming One-Touch Keys Dial DirectoriesGramming Chain Dialing Programming Auto Dial Numbers 33.6K. Press To adjust the speed To select it To Do This Use Programming GroupsPreparing Documents Basic OperationsDocument Size Multiple Page DocumentsLoading Documents Your document Document Type Resolution to UseSending a Fax to a Single Location Performing a Broadcast Operation Sending a Fax to Multiple Locations BroadcastingTo make corrections Receiving Faxes Manually Faxing to a GroupSending a Fax to a Group Auto Dial noReceiving Faxes in Memory Rejecting Unsolicited Fax Messages Power Failures and MemoryMaking Copies Using Voice RequestMaking Copies with the Manual Paper Feeder To Initiate a Voice RequestAdvanced Operations Sending a Delayed Fax from the Document FeederSending a Fax at a Later Date and Time Canceling a Delayed Transmission Sending a Delayed Fax From MemoryCommunication Cancel Receiving Confidential Faxes Sending a Confidential Fax or Sub- address TransmissionClosing a Mailbox Creating a Confidential Mailbox Personal BoxPassword To Change Your PasswordPrinting Confidential Messages To print a received confidential fax messageRelay Initiating Station Relay BroadcastingRelay Broadcast Report Initiating a Relay BroadcastPolling Documents from Other Fax Machines Setting Your Machine to be PolledWhat You Can Do While Sending a Fax Dual AccessWhat You Can Do While Receiving a Fax What You Can Do While Making CopiesUser Function Settings Customizing Features and OperationsViewing Your Current Settings ProgrammingProgramming Power Save Mode Not used Feeder MemorySetting Your Machine’s Distinctive Ring Changing Your User Function SettingsSetup FAX RING, Call FAX Number NOW Sonal BOX Close Personal Box Programming PollingPersonal Box Programming Confidential Forward No. Programming Personal Box Programming CloseSelect Function Memory Password Programming Register Dial Parameter SettingsMemory Password Programming Delete Delete PASSWORD?Changing Your Dial Parameter Settings Service Function Settings List Service Function SettingsUser Functions One-Touch key 9 User Programming Understanding Reports ReportsActive Memory Files Report Activity ReportConfidential Reception Report Configuration ReportBroadcast Confirmation Report Broadcast Entry ReportPrinting Reports Result Codes Codes Used in ReportsCommunication Codes Clearing a Document Jam Problem SolvingClearing a Printing Paper Jam Problem Solving Replacing the Toner Cartridge OKI P/N Problem Solving Replacing the Image Drum Unit OKI P/N Problem Solving Reading Your Print Counters Shipping the MachineProblem Checklist Okifax 4580 User’s Guide Display Panel Messages Memory error except programming area Printer AlarmOther Error Messages No image drum Communications errorSpecifications Limited Warranty U.S. & Canada Warranty, Regulatory, and Safety InformationService and Support U.S. & Canada Oki Data Service Providers U.S. & CanadaOvernight Exchange U.S. & Canada Sales and Service Dealers U.S. & CanadaOki Data Contact Locations U.S. & Canada Telephone SupportActivating the Overnight Exchange Warranty Limited Warranty Latin AmericaSales and Service Centers Latin America Service and Support Latin AmericaOki Data Contact Locations, Latin America Contacting Oki Data Latin AmericaMaterial Safety Data Sheet MSDS#58331801 Preparation Date of Msds Installation Hints Safety InformationOperation and Maintenance Toner Cartridge & Image Drum HandlingEnergy Star Regulatory InformationYear 2000 Compliance FCC Radio Frequency Interference Statements FCC Telephone Consumer Protection ActIndustry Canada IC IC Radio Interference Statements Index Index
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