Oki 4580 manual Contents

Page 3

Contents

Introduction	5
Features	5
Handset Kit	5
Safety	6
Component Identification	8
What You Should Receive	8
Components 1	9
Components 2	9
Components 3	10
Control Panel Keys and Indicators	11
The One-Touch Keypad	17
Using the One-Touch Keys for Dialing	17
Using the One-Touch Keys for Selecting
Functions and Programming	17
Sounds Your Fax Machine Makes	18
Installation	19
Getting Started	19
Where to Install Your Machine	19
Unpacking	19
Setting Up Your Machine	20
Install the Paper Tray/Copy Stacker	20
Install the Document Tray	20
Install the Toner Cartridge	21
Connect to the Telephone Line	23
Connecting an External Telephone or
Answering Machine	23
Connect Power	23
Loading Paper	24
Setting the Clock	25
Setting the Answering Mode	26
Answering Mode Options	26
Changing the Answering Mode	27
Setting the Fax Identification	28
Setting Language	29
Connecting to a PBX	30
Dial Directories	31
Programming One-Touch Keys	31
Chain Dialing	32
Programming Auto Dial Numbers	33
Programming Groups	35

Basic Operations	36
Preparing Documents	36
Document Size	36
Multiple Page Documents	36
Loading Documents	37
Sending a Fax to a Single Location	38
Search Key Dialing	38
Real-Time Dialing	38
Redialing	38
Confirming Results	38
Stopping a Transmission	38
Sending a Fax to Multiple Locations
(Broadcasting)	39
Performing a Broadcast Operation	39
To make corrections	39
Faxing to a Group	40
Sending a Fax to a Group	40
Receiving Faxes Manually	40
Receiving Faxes in Memory	41
Memory Reception mode	41
No Paper Reception	41
No Toner Reception	41
Canceling Messages Stored in Memory	41
Rejecting Unsolicited Fax Messages	42
Power Failures and Memory	42
Making Copies	43
Making Copies with the
Manual Paper Feeder	43
Using Voice Request	43
To Initiate a Voice Request	43
To Answer a Voice Request	43
Advanced Operations	44
Sending a Fax at a Later Date and Time	44
Sending a Delayed Fax from the Document
Feeder	44
Sending a Delayed Fax From Memory	45
Canceling a Delayed Transmission	45
Sending a Confidential Fax or Sub-address
Transmission	46
Receiving Confidential Faxes	46
Creating a Confidential Mailbox (Personal
Box)	47
Closing a Mailbox	47
To Change Your Password	48

Table of Contents

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Contents User’s Guide Okifax 4580 User’s Guide Contents Safety Information Features IntroductionHandset Kit Safety Installation HintsOperation and Maintenance Emergency First Aid Toner Cartridge and Image Drum UnitWhat You Should Receive Component IdentificationComponents Components YES key / Transmit Resolution Usethis key to Control Panel Keys and IndicatorsControl Panel Keys and Indicators Control Panel Keys and Indicators Control Panel Keys and Indicators Control Panel Keys and Indicators 25 0/UNIQUE Key One-Touch Keypad Using the One-Touch Keys for DialingSounds Your Fax Machine Makes Signal TonesUnpacking InstallationWhere to Install Your Machine Getting StartedSetting Up Your Machine Install the Paper Tray/Copy StackerInstall the Document Tray Install the Toner Cartridge Okifax 4580 User’s Guide Connecting an External Telephone or Answer- ing Machine Connect PowerConnect to the Telephone Line Loading Paper Setting the Clock Answering Mode Options Setting the Answering ModeChanging the Answering Mode Setting the Fax Identification Setting Language Connecting to a PBX Dial Directories Programming One-Touch KeysGramming Chain Dialing Programming Auto Dial Numbers 33.6K. Press To adjust the speed To select it To Do This Use Programming GroupsMultiple Page Documents Basic OperationsPreparing Documents Document SizeLoading Documents Your document Document Type Resolution to UseSending a Fax to a Single Location Sending a Fax to Multiple Locations Broadcasting Performing a Broadcast OperationTo make corrections Auto Dial no Faxing to a GroupReceiving Faxes Manually Sending a Fax to a GroupReceiving Faxes in Memory Rejecting Unsolicited Fax Messages Power Failures and MemoryTo Initiate a Voice Request Using Voice RequestMaking Copies Making Copies with the Manual Paper FeederSending a Delayed Fax from the Document Feeder Advanced OperationsSending a Fax at a Later Date and Time Sending a Delayed Fax From Memory Canceling a Delayed TransmissionCommunication Cancel Receiving Confidential Faxes Sending a Confidential Fax or Sub- address TransmissionClosing a Mailbox Creating a Confidential Mailbox Personal BoxTo print a received confidential fax message To Change Your PasswordPassword Printing Confidential MessagesInitiating a Relay Broadcast Relay BroadcastingRelay Initiating Station Relay Broadcast ReportPolling Documents from Other Fax Machines Setting Your Machine to be PolledWhat You Can Do While Making Copies Dual AccessWhat You Can Do While Sending a Fax What You Can Do While Receiving a FaxProgramming Customizing Features and OperationsUser Function Settings Viewing Your Current SettingsProgramming Power Save Mode Not used Feeder MemoryChanging Your User Function Settings Setting Your Machine’s Distinctive RingSetup FAX RING, Call FAX Number NOW Personal Box Programming Polling Sonal BOX ClosePersonal Box Programming Confidential Personal Box Programming Close Forward No. ProgrammingSelect Function Delete PASSWORD? Dial Parameter SettingsMemory Password Programming Register Memory Password Programming DeleteChanging Your Dial Parameter Settings Service Function Settings Service Function Settings ListUser Functions One-Touch key 9 User Programming Activity Report ReportsUnderstanding Reports Active Memory Files ReportBroadcast Entry Report Configuration ReportConfidential Reception Report Broadcast Confirmation ReportPrinting Reports Codes Used in Reports Result CodesCommunication Codes Clearing a Document Jam Problem SolvingClearing a Printing Paper Jam Problem Solving Replacing the Toner Cartridge OKI P/N Problem Solving Replacing the Image Drum Unit OKI P/N Problem Solving Reading Your Print Counters Shipping the MachineProblem Checklist Okifax 4580 User’s Guide Display Panel Messages Communications error Printer AlarmMemory error except programming area Other Error Messages No image drumSpecifications Oki Data Service Providers U.S. & Canada Warranty, Regulatory, and Safety InformationLimited Warranty U.S. & Canada Service and Support U.S. & CanadaTelephone Support Sales and Service Dealers U.S. & CanadaOvernight Exchange U.S. & Canada Oki Data Contact Locations U.S. & CanadaActivating the Overnight Exchange Warranty Limited Warranty Latin AmericaContacting Oki Data Latin America Service and Support Latin AmericaSales and Service Centers Latin America Oki Data Contact Locations, Latin AmericaMaterial Safety Data Sheet MSDS#58331801 Preparation Date of Msds Toner Cartridge & Image Drum Handling Safety InformationInstallation Hints Operation and MaintenanceRegulatory Information Energy StarYear 2000 Compliance FCC Telephone Consumer Protection Act FCC Radio Frequency Interference StatementsIndustry Canada IC IC Radio Interference Statements Index Index