Oki 4580 manual Advanced Operations, Sending a Fax at a Later Date and Time

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Advanced Operations

Sending a Fax at a Later Date and Time

The delayed transmission feature allows you to send documents at a specified date and time, and frees you from the need to manually start the transmission. You can program a transmission delay to occur at any time on the day of your transmission, or at any time over the next three days.

You can program your machine to send one de- layed fax at a time either from the document feeder or from memory. Refer to the table below to decide which method you want to use.

Delayed TX	From	From
Feature/Limitation	Feeder	Memory
Number of locations	One	Multiple
Can the fax machine be used	No	Yes
for other transmissions while
a delayed fax is waiting to be sent?

Sending a Delayed Fax from the Document Feeder

Note: In order to send a delayed fax from the document feeder, function 17: MEM./ FEED S/W must be set to Feed and function 25:INSTANT DIAL must be set to Off.

SELECT		1	DELAYED TX DATE
FUNCTION
	+
			[07/01] YES(	) NO ( )

DELAYD

TX

1Load your documents.

2Press the SELECT FUNCTION key.

3Press the 1/DELAYED TX One-Touch key. The display shows DELAYED TX and today’s date.

4Press NO . The display shows DELAYED TX DATE or, if the transmission is to occur on

the same day, press

YES

and go to Step 6.

5Using the numeric keypad, enter the date on which you wish the transmission to begin.

6Press YES . The display shows DELAYED TX TIME.

7Using the numeric keypad, enter the time on which you wish the transmission to begin.

Tip: Be sure to enter the time using the 24- hour clock (i.e., 8:00 a.m. would be entered as 08:00, and 8:00 p.m. would be entered as 20:00).

8Press YES . The display shows SELECT LOCATIONS.

9Select a location. Refer to the following instruc- tions.

To Select Using	Do This
A One-Touch key	Press the
	One-ouch key.
An Auto Dial number	Press the
	AUTO DIAL key.
	Then, enter the
	three digit Auto Dial
	number on the
	numeric keypad.
A number dialed on	Dial as you would
the numeric keypad	on a normal tele-
	phone.

10Press the START key. Your machine begins waiting for the time and date you have set before sending the fax.

44 OKIFAX 4580 User’s Guide

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Contents User’s Guide Okifax 4580 User’s Guide Contents Safety Information Handset Kit FeaturesIntroduction Operation and Maintenance SafetyInstallation Hints Toner Cartridge and Image Drum Unit Emergency First AidComponent Identification What You Should ReceiveComponents Components Control Panel Keys and Indicators YES key / Transmit Resolution Usethis key toControl Panel Keys and Indicators Control Panel Keys and Indicators Control Panel Keys and Indicators Control Panel Keys and Indicators 25 0/UNIQUE Key Using the One-Touch Keys for Dialing One-Touch KeypadSignal Tones Sounds Your Fax Machine MakesInstallation Where to Install Your MachineGetting Started UnpackingInstall the Document Tray Setting Up Your MachineInstall the Paper Tray/Copy Stacker Install the Toner Cartridge Okifax 4580 User’s Guide Connect to the Telephone Line Connecting an External Telephone or Answer- ing MachineConnect Power Loading Paper Setting the Clock Setting the Answering Mode Answering Mode OptionsChanging the Answering Mode Setting the Fax Identification Setting Language Connecting to a PBX Gramming Dial DirectoriesProgramming One-Touch Keys Chain Dialing Programming Auto Dial Numbers 33.6K. Press To adjust the speed To select it Programming Groups To Do This UseBasic Operations Preparing DocumentsDocument Size Multiple Page DocumentsYour document Document Type Resolution to Use Loading DocumentsSending a Fax to a Single Location To make corrections Sending a Fax to Multiple Locations BroadcastingPerforming a Broadcast Operation Faxing to a Group Receiving Faxes ManuallySending a Fax to a Group Auto Dial noReceiving Faxes in Memory Power Failures and Memory Rejecting Unsolicited Fax MessagesUsing Voice Request Making CopiesMaking Copies with the Manual Paper Feeder To Initiate a Voice RequestSending a Fax at a Later Date and Time Sending a Delayed Fax from the Document FeederAdvanced Operations Communication Cancel Sending a Delayed Fax From MemoryCanceling a Delayed Transmission Sending a Confidential Fax or Sub- address Transmission Receiving Confidential FaxesCreating a Confidential Mailbox Personal Box Closing a MailboxTo Change Your Password PasswordPrinting Confidential Messages To print a received confidential fax messageRelay Broadcasting Relay Initiating StationRelay Broadcast Report Initiating a Relay BroadcastSetting Your Machine to be Polled Polling Documents from Other Fax MachinesDual Access What You Can Do While Sending a FaxWhat You Can Do While Receiving a Fax What You Can Do While Making CopiesCustomizing Features and Operations User Function SettingsViewing Your Current Settings ProgrammingProgramming Power Save Mode Not used Memory FeederSetup FAX RING, Call FAX Number NOW Changing Your User Function SettingsSetting Your Machine’s Distinctive Ring Personal Box Programming Confidential Personal Box Programming PollingSonal BOX Close Select Function Personal Box Programming CloseForward No. Programming Dial Parameter Settings Memory Password Programming RegisterMemory Password Programming Delete Delete PASSWORD?Changing Your Dial Parameter Settings User Functions Service Function SettingsService Function Settings List One-Touch key 9 User Programming Reports Understanding ReportsActive Memory Files Report Activity ReportConfiguration Report Confidential Reception ReportBroadcast Confirmation Report Broadcast Entry ReportPrinting Reports Communication Codes Codes Used in ReportsResult Codes Problem Solving Clearing a Document JamClearing a Printing Paper Jam Problem Solving Replacing the Toner Cartridge OKI P/N Problem Solving Replacing the Image Drum Unit OKI P/N Problem Solving Shipping the Machine Reading Your Print CountersProblem Checklist Okifax 4580 User’s Guide Display Panel Messages Printer Alarm Memory error except programming areaOther Error Messages No image drum Communications errorSpecifications Warranty, Regulatory, and Safety Information Limited Warranty U.S. & CanadaService and Support U.S. & Canada Oki Data Service Providers U.S. & CanadaSales and Service Dealers U.S. & Canada Overnight Exchange U.S. & CanadaOki Data Contact Locations U.S. & Canada Telephone SupportLimited Warranty Latin America Activating the Overnight Exchange WarrantyService and Support Latin America Sales and Service Centers Latin AmericaOki Data Contact Locations, Latin America Contacting Oki Data Latin AmericaMaterial Safety Data Sheet MSDS#58331801 Preparation Date of Msds Safety Information Installation HintsOperation and Maintenance Toner Cartridge & Image Drum HandlingYear 2000 Compliance Regulatory InformationEnergy Star Industry Canada IC FCC Telephone Consumer Protection ActFCC Radio Frequency Interference Statements IC Radio Interference Statements Index Index