Oki 4580 manual Sending a Fax to Multiple Locations Broadcasting, Performing a Broadcast Operation

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Sending a Fax to Multiple Locations (Broadcasting)

Your machine’s broadcasting feature allows you to send a document to many different locations at the same time. For each broadcast operation, you can select as many One Touch keys, groups, and Auto Dial Codes as you like. You can also manually enter up to ten telephone numbers on the numeric keypad.

Performing a Broadcast Operation

1Load your documents.

2Select a location. Refer to the instructions below.

To Select Using	Do This
A One Touch key	Press the One Touch
	key.
An Auto Dial number	Press the AUTO DIAL
	key, then enter the two
	digit Auto Dial number
	on the numeric keypad.
A group	Using the numeric
	keypad, press the # key,
	then enter the number of
	the group.
A number dialed on the	Dial the number as you
numeric keypad	would on a normal
	telephone, then press
	START.

3Select another location within 3 seconds after step 2.

4Repeat steps 2 and 3 as often as necessary to continue selecting locations.

5When you are finished selecting locations, press START. ENTRY IS OK? displays.

6Press START. Your begins scanning the document and dialing the numbers.

To make corrections

1At step 5, when ENTRY IS OK? displays, press

NO . PRINT ENTRY REPORT? displays.

2Press YES . PRINTING displays and the

report prints. Or, Press NO to skip printing the report. CHECK LOCATIONS YES (START) displays.

3Press the START key. Each entry displays. Press the START key to accept each entry or

press NO to delete a location.

4When all the entries have been displayed and CHECK LOCATIONS displays again, press

NO . ENTRY IS OK? displays.

5Press the START key. Your machine scans the documents into memory and begins transmit- ting the message.

Basic Operations

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Contents User’s Guide Okifax 4580 User’s Guide Contents Safety Information Features IntroductionHandset Kit Safety Installation HintsOperation and Maintenance Emergency First Aid Toner Cartridge and Image Drum UnitWhat You Should Receive Component IdentificationComponents Components YES key / Transmit Resolution Usethis key to Control Panel Keys and IndicatorsControl Panel Keys and Indicators Control Panel Keys and Indicators Control Panel Keys and Indicators Control Panel Keys and Indicators 25 0/UNIQUE Key One-Touch Keypad Using the One-Touch Keys for DialingSounds Your Fax Machine Makes Signal TonesUnpacking InstallationWhere to Install Your Machine Getting StartedSetting Up Your Machine Install the Paper Tray/Copy StackerInstall the Document Tray Install the Toner Cartridge Okifax 4580 User’s Guide Connecting an External Telephone or Answer- ing Machine Connect PowerConnect to the Telephone Line Loading Paper Setting the Clock Answering Mode Options Setting the Answering ModeChanging the Answering Mode Setting the Fax Identification Setting Language Connecting to a PBX Dial Directories Programming One-Touch KeysGramming Chain Dialing Programming Auto Dial Numbers 33.6K. Press To adjust the speed To select it To Do This Use Programming GroupsMultiple Page Documents Basic OperationsPreparing Documents Document SizeLoading Documents Your document Document Type Resolution to UseSending a Fax to a Single Location Sending a Fax to Multiple Locations Broadcasting Performing a Broadcast OperationTo make corrections Auto Dial no Faxing to a GroupReceiving Faxes Manually Sending a Fax to a GroupReceiving Faxes in Memory Rejecting Unsolicited Fax Messages Power Failures and MemoryTo Initiate a Voice Request Using Voice RequestMaking Copies Making Copies with the Manual Paper FeederSending a Delayed Fax from the Document Feeder Advanced OperationsSending a Fax at a Later Date and Time Sending a Delayed Fax From Memory Canceling a Delayed TransmissionCommunication Cancel Receiving Confidential Faxes Sending a Confidential Fax or Sub- address TransmissionClosing a Mailbox Creating a Confidential Mailbox Personal BoxTo print a received confidential fax message To Change Your PasswordPassword Printing Confidential MessagesInitiating a Relay Broadcast Relay BroadcastingRelay Initiating Station Relay Broadcast ReportPolling Documents from Other Fax Machines Setting Your Machine to be PolledWhat You Can Do While Making Copies Dual AccessWhat You Can Do While Sending a Fax What You Can Do While Receiving a FaxProgramming Customizing Features and OperationsUser Function Settings Viewing Your Current SettingsProgramming Power Save Mode Not used Feeder MemoryChanging Your User Function Settings Setting Your Machine’s Distinctive RingSetup FAX RING, Call FAX Number NOW Personal Box Programming Polling Sonal BOX ClosePersonal Box Programming Confidential Personal Box Programming Close Forward No. ProgrammingSelect Function Delete PASSWORD? Dial Parameter SettingsMemory Password Programming Register Memory Password Programming DeleteChanging Your Dial Parameter Settings Service Function Settings Service Function Settings ListUser Functions One-Touch key 9 User Programming Activity Report ReportsUnderstanding Reports Active Memory Files ReportBroadcast Entry Report Configuration ReportConfidential Reception Report Broadcast Confirmation ReportPrinting Reports Codes Used in Reports Result CodesCommunication Codes Clearing a Document Jam Problem SolvingClearing a Printing Paper Jam Problem Solving Replacing the Toner Cartridge OKI P/N Problem Solving Replacing the Image Drum Unit OKI P/N Problem Solving Reading Your Print Counters Shipping the MachineProblem Checklist Okifax 4580 User’s Guide Display Panel Messages Communications error Printer AlarmMemory error except programming area Other Error Messages No image drumSpecifications Oki Data Service Providers U.S. & Canada Warranty, Regulatory, and Safety InformationLimited Warranty U.S. & Canada Service and Support U.S. & CanadaTelephone Support Sales and Service Dealers U.S. & CanadaOvernight Exchange U.S. & Canada Oki Data Contact Locations U.S. & CanadaActivating the Overnight Exchange Warranty Limited Warranty Latin AmericaContacting Oki Data Latin America Service and Support Latin AmericaSales and Service Centers Latin America Oki Data Contact Locations, Latin AmericaMaterial Safety Data Sheet MSDS#58331801 Preparation Date of Msds Toner Cartridge & Image Drum Handling Safety InformationInstallation Hints Operation and MaintenanceRegulatory Information Energy StarYear 2000 Compliance FCC Telephone Consumer Protection Act FCC Radio Frequency Interference StatementsIndustry Canada IC IC Radio Interference Statements Index Index