Oki 4580 Sending a Confidential Fax or Sub- address Transmission, Receiving Confidential Faxes

Page 46

Sending a Confidential Fax or Sub- address Transmission

Fax machines are often placed in public places where everyone can look through the received faxes. To send confidential documents, use the confidential fax feature. The receiving fax machine stores the message in a confidential mailbox (in memory) and does not print it until a password is entered.

Also, if the receiving fax machine is equipped with a sub-address function, you can enter a sub- address number, as a mailbox number enabling sub-address communication.

Tip: To send a confidential fax, you must know in advance the mailbox the mes- sage should be sent to. Ask the person who will receive the fax to tell you their mailbox number.

	SELECT	3	MAIL BOX NO.
	FUNCTION
		+	_

CONF.TX

1Load your documents.

2Press the SELECT FUNCTION key.

3Press the 3/CONF. TX One-Touch key. The display asks you to enter the number of a confidential mailbox on the receiving fax machine.

4Using the numeric keypad, enter the number of the confidential mailbox you are transmitting to.

5Press the START key to confirm your entry. The display shows SELECT LOCATION.

6Select a location. Refer to the instructions below.

To Select Using	Do This
A One-Touch key	Press the
	One-Touch key.
An Auto Dial number	Press the
	AUTO DIAL key.
	Then enter the three
	digit Auto Dial
	number on the
	numeric keypad.
A number dialed on	Dial as you would
on a the numeric keypad	normal telephone.

7Press the START key. Your machine begins sending the fax.

Receiving Confidential Faxes

If you need to receive a fax that should not be seen by anyone else, have the person send the mes- sage as a confidential fax from another Oki Data Fax-compatible unit, or from a fax machine of a different maker that is equipped with the sub- address transmission function.

In order to do this, you must first set up a confiden- tial mailbox, as explained below. Then, give your mailbox number to the person sending the mes- sage.

An incoming confidential fax is stored in memory until you enter your password.

46 OKIFAX 4580 User’s Guide

Image 46

Contents User’s Guide Okifax 4580 User’s Guide Contents Safety Information Introduction FeaturesHandset Kit Installation Hints SafetyOperation and Maintenance Toner Cartridge and Image Drum Unit Emergency First AidComponent Identification What You Should ReceiveComponents Components Control Panel Keys and Indicators YES key / Transmit Resolution Usethis key toControl Panel Keys and Indicators Control Panel Keys and Indicators Control Panel Keys and Indicators Control Panel Keys and Indicators 25 0/UNIQUE Key Using the One-Touch Keys for Dialing One-Touch KeypadSignal Tones Sounds Your Fax Machine MakesGetting Started InstallationWhere to Install Your Machine UnpackingInstall the Paper Tray/Copy Stacker Setting Up Your MachineInstall the Document Tray Install the Toner Cartridge Okifax 4580 User’s Guide Connect Power Connecting an External Telephone or Answer- ing MachineConnect to the Telephone Line Loading Paper Setting the Clock Setting the Answering Mode Answering Mode OptionsChanging the Answering Mode Setting the Fax Identification Setting Language Connecting to a PBX Programming One-Touch Keys Dial DirectoriesGramming Chain Dialing Programming Auto Dial Numbers 33.6K. Press To adjust the speed To select it Programming Groups To Do This UseDocument Size Basic OperationsPreparing Documents Multiple Page DocumentsYour document Document Type Resolution to Use Loading DocumentsSending a Fax to a Single Location Performing a Broadcast Operation Sending a Fax to Multiple Locations BroadcastingTo make corrections Sending a Fax to a Group Faxing to a GroupReceiving Faxes Manually Auto Dial noReceiving Faxes in Memory Power Failures and Memory Rejecting Unsolicited Fax MessagesMaking Copies with the Manual Paper Feeder Using Voice RequestMaking Copies To Initiate a Voice RequestAdvanced Operations Sending a Delayed Fax from the Document FeederSending a Fax at a Later Date and Time Canceling a Delayed Transmission Sending a Delayed Fax From MemoryCommunication Cancel Sending a Confidential Fax or Sub- address Transmission Receiving Confidential FaxesCreating a Confidential Mailbox Personal Box Closing a MailboxPrinting Confidential Messages To Change Your PasswordPassword To print a received confidential fax messageRelay Broadcast Report Relay BroadcastingRelay Initiating Station Initiating a Relay BroadcastSetting Your Machine to be Polled Polling Documents from Other Fax MachinesWhat You Can Do While Receiving a Fax Dual AccessWhat You Can Do While Sending a Fax What You Can Do While Making CopiesViewing Your Current Settings Customizing Features and OperationsUser Function Settings ProgrammingProgramming Power Save Mode Not used Memory FeederSetting Your Machine’s Distinctive Ring Changing Your User Function SettingsSetup FAX RING, Call FAX Number NOW Sonal BOX Close Personal Box Programming PollingPersonal Box Programming Confidential Forward No. Programming Personal Box Programming CloseSelect Function Memory Password Programming Delete Dial Parameter SettingsMemory Password Programming Register Delete PASSWORD?Changing Your Dial Parameter Settings Service Function Settings List Service Function SettingsUser Functions One-Touch key 9 User Programming Active Memory Files Report ReportsUnderstanding Reports Activity ReportBroadcast Confirmation Report Configuration ReportConfidential Reception Report Broadcast Entry ReportPrinting Reports Result Codes Codes Used in ReportsCommunication Codes Problem Solving Clearing a Document JamClearing a Printing Paper Jam Problem Solving Replacing the Toner Cartridge OKI P/N Problem Solving Replacing the Image Drum Unit OKI P/N Problem Solving Shipping the Machine Reading Your Print CountersProblem Checklist Okifax 4580 User’s Guide Display Panel Messages Other Error Messages No image drum Printer AlarmMemory error except programming area Communications errorSpecifications Service and Support U.S. & Canada Warranty, Regulatory, and Safety InformationLimited Warranty U.S. & Canada Oki Data Service Providers U.S. & CanadaOki Data Contact Locations U.S. & Canada Sales and Service Dealers U.S. & CanadaOvernight Exchange U.S. & Canada Telephone SupportLimited Warranty Latin America Activating the Overnight Exchange WarrantyOki Data Contact Locations, Latin America Service and Support Latin AmericaSales and Service Centers Latin America Contacting Oki Data Latin AmericaMaterial Safety Data Sheet MSDS#58331801 Preparation Date of Msds Operation and Maintenance Safety InformationInstallation Hints Toner Cartridge & Image Drum HandlingEnergy Star Regulatory InformationYear 2000 Compliance FCC Radio Frequency Interference Statements FCC Telephone Consumer Protection ActIndustry Canada IC IC Radio Interference Statements Index Index