Oki 4580 manual Printing Confidential Messages, To Change Your Password

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To Change Your Password

1Press the SELECT FUNCTION key.

2Press the 9/USER PROG. One-Touch key. The display shows 1: FUNC. PROGRAMMING.

3Press 5 on the numeric keypad. The display shows 5: PERSONAL BOX PROG.

4Press YES . The display shows PER- SONAL BOX NO. [ ].

5Using the numeric keypad, enter the number of the mailbox you want to modify or delete.

6The display shows PERSONAL BOX [CONF]. Press YES . The display shows PRG.

PASSWORD.

7Using the numeric keypad, enter the 4-digit password currently used with that mailbox.

8Press NO . The display shows PRG. PASSWORD again.

9To create a new password, enter a new 4-digit number on the numeric keypad.

10Press YES to accept the new password or close the mailbox.

11Your machine asks you to enter another mailbox number. To continue programming mailboxes, go back to Step 5. If you are fin- ished programming, press the SELECT FUNC- TION key.

Printing Confidential Messages

Each time your machine receives a confidential message, it automatically prints a confidential received transmission report that tells you which mailbox number received the message.

To print a received confidential fax message

1Press the SELECT FUNCTION key.

2Press the 2/PRINT OPERATION One-Touch key. The display asks PRINT PERSONAL BOX? when your machine has received mes- sages stored in its memory.

3Press YES . The display shows PER- SONAL BOX NO. [ ].

4Using the numeric keypad, enter the number of the mailbox you want to print from. The display shows PRG. PASSWORD [ ].

(Mailbox Numbers from 0 ~ 8)

Tip: If no message is stored in that mailbox, the display shows NO DATA IN MEMORY.

5Using the numeric keypad, enter the 4-digit password for the mailbox you want to print from.

6Press YES . The message begins printing.

Tip: If you want to clear the mailbox without waiting for printouts, press the STOP key at this point. The display changes to CANCEL. Press YES to clear the mailbox.

48 OKIFAX 4580 User’s Guide

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Contents User’s Guide Okifax 4580 User’s Guide Contents Safety Information Features IntroductionHandset Kit Safety Installation HintsOperation and Maintenance Toner Cartridge and Image Drum Unit Emergency First AidComponent Identification What You Should ReceiveComponents Components Control Panel Keys and Indicators YES key / Transmit Resolution Usethis key toControl Panel Keys and Indicators Control Panel Keys and Indicators Control Panel Keys and Indicators Control Panel Keys and Indicators 25 0/UNIQUE Key Using the One-Touch Keys for Dialing One-Touch KeypadSignal Tones Sounds Your Fax Machine MakesInstallation Where to Install Your MachineGetting Started UnpackingSetting Up Your Machine Install the Paper Tray/Copy StackerInstall the Document Tray Install the Toner Cartridge Okifax 4580 User’s Guide Connecting an External Telephone or Answer- ing Machine Connect PowerConnect to the Telephone Line Loading Paper Setting the Clock Setting the Answering Mode Answering Mode OptionsChanging the Answering Mode Setting the Fax Identification Setting Language Connecting to a PBX Dial Directories Programming One-Touch KeysGramming Chain Dialing Programming Auto Dial Numbers 33.6K. Press To adjust the speed To select it Programming Groups To Do This UseBasic Operations Preparing DocumentsDocument Size Multiple Page DocumentsYour document Document Type Resolution to Use Loading DocumentsSending a Fax to a Single Location Sending a Fax to Multiple Locations Broadcasting Performing a Broadcast OperationTo make corrections Faxing to a Group Receiving Faxes ManuallySending a Fax to a Group Auto Dial noReceiving Faxes in Memory Power Failures and Memory Rejecting Unsolicited Fax MessagesUsing Voice Request Making CopiesMaking Copies with the Manual Paper Feeder To Initiate a Voice RequestSending a Delayed Fax from the Document Feeder Advanced OperationsSending a Fax at a Later Date and Time Sending a Delayed Fax From Memory Canceling a Delayed TransmissionCommunication Cancel Sending a Confidential Fax or Sub- address Transmission Receiving Confidential FaxesCreating a Confidential Mailbox Personal Box Closing a MailboxTo Change Your Password PasswordPrinting Confidential Messages To print a received confidential fax messageRelay Broadcasting Relay Initiating StationRelay Broadcast Report Initiating a Relay BroadcastSetting Your Machine to be Polled Polling Documents from Other Fax MachinesDual Access What You Can Do While Sending a FaxWhat You Can Do While Receiving a Fax What You Can Do While Making CopiesCustomizing Features and Operations User Function SettingsViewing Your Current Settings ProgrammingProgramming Power Save Mode Not used Memory FeederChanging Your User Function Settings Setting Your Machine’s Distinctive RingSetup FAX RING, Call FAX Number NOW Personal Box Programming Polling Sonal BOX ClosePersonal Box Programming Confidential Personal Box Programming Close Forward No. ProgrammingSelect Function Dial Parameter Settings Memory Password Programming RegisterMemory Password Programming Delete Delete PASSWORD?Changing Your Dial Parameter Settings Service Function Settings Service Function Settings ListUser Functions One-Touch key 9 User Programming Reports Understanding ReportsActive Memory Files Report Activity ReportConfiguration Report Confidential Reception ReportBroadcast Confirmation Report Broadcast Entry ReportPrinting Reports Codes Used in Reports Result CodesCommunication Codes Problem Solving Clearing a Document JamClearing a Printing Paper Jam Problem Solving Replacing the Toner Cartridge OKI P/N Problem Solving Replacing the Image Drum Unit OKI P/N Problem Solving Shipping the Machine Reading Your Print CountersProblem Checklist Okifax 4580 User’s Guide Display Panel Messages Printer Alarm Memory error except programming areaOther Error Messages No image drum Communications errorSpecifications Warranty, Regulatory, and Safety Information Limited Warranty U.S. & CanadaService and Support U.S. & Canada Oki Data Service Providers U.S. & CanadaSales and Service Dealers U.S. & Canada Overnight Exchange U.S. & CanadaOki Data Contact Locations U.S. & Canada Telephone SupportLimited Warranty Latin America Activating the Overnight Exchange WarrantyService and Support Latin America Sales and Service Centers Latin AmericaOki Data Contact Locations, Latin America Contacting Oki Data Latin AmericaMaterial Safety Data Sheet MSDS#58331801 Preparation Date of Msds Safety Information Installation HintsOperation and Maintenance Toner Cartridge & Image Drum HandlingRegulatory Information Energy StarYear 2000 Compliance FCC Telephone Consumer Protection Act FCC Radio Frequency Interference StatementsIndustry Canada IC IC Radio Interference Statements Index Index