Oki 4580 manual Setting Your Machine to be Polled, Polling Documents from Other Fax Machines

Page 50

Sending Documents Requested by Another Fax Machine (Polling Trans- mission)

When you normally send faxes, you load docu- ments into your machine, select a location, and then press the START key to begin sending the documents.

However, sometimes it is more useful to be able to simply load your documents on your machine and set it to wait for the receiving fax machine to call and collect them. This is called setting your ma- chine to be polled, or polling transmission.

Setting Your Machine to be Polled

1Load your documents.

2Press the SELECT FUNCTION key.

3Press the 5/POLLING One-Touch Key. The display shows BULLETIN POLL.

4For standard polling, press NO . The machine begins scanning the message into memory and completes the set up process for the polling text.

For Bulletin Polling, press YES . The display shows PERSONAL BOX NO. [ ]. Enter a mailbox number between 0 ~ 8.

Tip: With Bulletin Polling, a text message is stored in memory until you delete it. You can therefore conduct polling transmission as many times as you want.

Also, when using a box number, the remote fax must also be equipped with a box func- tion. Set the box number to 0 for polling without a box number.

Dialing Another Fax Machine to Re- quest Documents (Polling Reception)

Calling a remote fax machine to receive documents someone else has loaded is called polling or polling reception.

Polling Documents from Other Fax Machines

1With no documents loaded, press the SELECT FUNCTION key.

2Press the 5/POLLING One-Touch key. The display shows NO.=< MAILBOX NO. >.

3Enter a mailbox number.

4Press the START key and POLLING RX SELECT LOCATION displays.

5Select a location. Refer to the instructions below.

To Select Using	Do This
A One-Touch key	Press the
	One-Touch key.
An Auto Dial number	Press the
	AUTO DIAL key.
	Then enter the three
	digit Auto Dial
	number on the
	numeric keypad.
A number dialed on	Dial as you would
the numeric keypad	on a normal
	telephone.

6Press the START key. Your machine begins polling the remote fax machine.

50 OKIFAX 4580 User’s Guide

Image 50

Contents User’s Guide Okifax 4580 User’s Guide Contents Safety Information Handset Kit FeaturesIntroduction Operation and Maintenance SafetyInstallation Hints Toner Cartridge and Image Drum Unit Emergency First AidComponent Identification What You Should ReceiveComponents Components Control Panel Keys and Indicators YES key / Transmit Resolution Usethis key toControl Panel Keys and Indicators Control Panel Keys and Indicators Control Panel Keys and Indicators Control Panel Keys and Indicators 25 0/UNIQUE Key Using the One-Touch Keys for Dialing One-Touch KeypadSignal Tones Sounds Your Fax Machine MakesGetting Started InstallationWhere to Install Your Machine UnpackingInstall the Document Tray Setting Up Your MachineInstall the Paper Tray/Copy Stacker Install the Toner Cartridge Okifax 4580 User’s Guide Connect to the Telephone Line Connecting an External Telephone or Answer- ing MachineConnect Power Loading Paper Setting the Clock Setting the Answering Mode Answering Mode OptionsChanging the Answering Mode Setting the Fax Identification Setting Language Connecting to a PBX Gramming Dial DirectoriesProgramming One-Touch Keys Chain Dialing Programming Auto Dial Numbers 33.6K. Press To adjust the speed To select it Programming Groups To Do This UseDocument Size Basic OperationsPreparing Documents Multiple Page DocumentsYour document Document Type Resolution to Use Loading DocumentsSending a Fax to a Single Location To make corrections Sending a Fax to Multiple Locations BroadcastingPerforming a Broadcast Operation Sending a Fax to a Group Faxing to a GroupReceiving Faxes Manually Auto Dial noReceiving Faxes in Memory Power Failures and Memory Rejecting Unsolicited Fax MessagesMaking Copies with the Manual Paper Feeder Using Voice RequestMaking Copies To Initiate a Voice RequestSending a Fax at a Later Date and Time Sending a Delayed Fax from the Document FeederAdvanced Operations Communication Cancel Sending a Delayed Fax From MemoryCanceling a Delayed Transmission Sending a Confidential Fax or Sub- address Transmission Receiving Confidential FaxesCreating a Confidential Mailbox Personal Box Closing a MailboxPrinting Confidential Messages To Change Your PasswordPassword To print a received confidential fax messageRelay Broadcast Report Relay BroadcastingRelay Initiating Station Initiating a Relay BroadcastSetting Your Machine to be Polled Polling Documents from Other Fax MachinesWhat You Can Do While Receiving a Fax Dual AccessWhat You Can Do While Sending a Fax What You Can Do While Making CopiesViewing Your Current Settings Customizing Features and OperationsUser Function Settings ProgrammingProgramming Power Save Mode Not used Memory FeederSetup FAX RING, Call FAX Number NOW Changing Your User Function SettingsSetting Your Machine’s Distinctive Ring Personal Box Programming Confidential Personal Box Programming PollingSonal BOX Close Select Function Personal Box Programming CloseForward No. Programming Memory Password Programming Delete Dial Parameter SettingsMemory Password Programming Register Delete PASSWORD?Changing Your Dial Parameter Settings User Functions Service Function SettingsService Function Settings List One-Touch key 9 User Programming Active Memory Files Report ReportsUnderstanding Reports Activity ReportBroadcast Confirmation Report Configuration ReportConfidential Reception Report Broadcast Entry ReportPrinting Reports Communication Codes Codes Used in ReportsResult Codes Problem Solving Clearing a Document JamClearing a Printing Paper Jam Problem Solving Replacing the Toner Cartridge OKI P/N Problem Solving Replacing the Image Drum Unit OKI P/N Problem Solving Shipping the Machine Reading Your Print CountersProblem Checklist Okifax 4580 User’s Guide Display Panel Messages Other Error Messages No image drum Printer AlarmMemory error except programming area Communications errorSpecifications Service and Support U.S. & Canada Warranty, Regulatory, and Safety InformationLimited Warranty U.S. & Canada Oki Data Service Providers U.S. & CanadaOki Data Contact Locations U.S. & Canada Sales and Service Dealers U.S. & CanadaOvernight Exchange U.S. & Canada Telephone SupportLimited Warranty Latin America Activating the Overnight Exchange WarrantyOki Data Contact Locations, Latin America Service and Support Latin AmericaSales and Service Centers Latin America Contacting Oki Data Latin AmericaMaterial Safety Data Sheet MSDS#58331801 Preparation Date of Msds Operation and Maintenance Safety InformationInstallation Hints Toner Cartridge & Image Drum HandlingYear 2000 Compliance Regulatory InformationEnergy Star Industry Canada IC FCC Telephone Consumer Protection ActFCC Radio Frequency Interference Statements IC Radio Interference Statements Index Index